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medicine.iu.edu/faculty/career-planning medicine.iu.edu/faculty/career-planning/promotion-and-tenure/faqThis document outlines the key milestones, timelines, and resources for faculty navigating the Promotion and Tenure process within the Department of Surgery. It is designed to guide candidates through each phase—from initial preparation to nal dossier submission—while highlighting the individuals and tools available to support your success. Please review the information carefully to ensure a smooth and well-prepared advancement process.PROMOTION & TENUREPROCESSING TIMELINE QUICK REFERENCE Message

medicine.iu.edu/faculty/career-planning medicine.iu.edu/faculty/career-planning/promotion-and-tenure/faqPROMOTION & TENURE QUICK REFERENCEEarly May Inform Shelly Moore of your interest to be included in the next promotion cohort.Late May / Early JuneAttend Dr. Torbeck’s rst education session: How to Create Your CV and Candidate Statement. June (Early)Carefully review Shelly Moore’s email outlining key deadlines, links, documents, and resources.Begin planning for two peer reviews of teaching to include in your dossier.Ongoing Review your responsibilities on the Formative Review Checklist to stay on track. August (Early)Contact Dr. Stefanidis to request your teaching evaluation feedback for reection and integration into your materials. August (Late)Submit your near-nal CV and Candidate Statement to Shelly Moore by August 31. October (Mid–Late)The Promotion & Tenure Committee meets to review CVs and Candidate Statements. October (Late) / November (Early)Receive feedback on your progress and submitted documents from Drs. Schmidt and Ceppa. November (Early) – December (Early)Revise your CV and Candidate Statement based on feedback. Begin compiling a list of potential external reviewers with your Division Chief. January (Mid)Submit your updated CV and Candidate Statement by January 15. External referee lists from the Division Chair are due at this time for promotion candidates. February (Early)Attend Dr. Torbeck’s second education session: How to Prepare Your eDossier. February (Late) – March (Early)You will be notied when your eDossier is ready for access. March – AprilPrepare your eDossier materials for upload. April (Late)Upload all dossier content to the eDossier system no later than the end of April. May (Mid–Late)The Promotion & Tenure Committee reviews and votes on candidates for promotion and/or tenure. Drs. Schmidt and Ceppa will share feedback from the vote by the end of that week, allowing time for nal edits. June (Early)Upload all nal dossier documents in PDF format to eDossier by June 9. June (Mid–Late) - Your dossier will be reviewed for formatting and correct placement. Ensure documents are single PDFs and uploaded in the appropriate folders. Important: If including patient feedback in appendices, redact all PII/PHI before uploading. By June 30Final dossier submission by Shelly Moore. Ongoing (November–June)Expect periodic feedback from committee reviews. Final outcomes are typically known by late June, if not earlier.

medicine.iu.edu/faculty/career-planning medicine.iu.edu/faculty/career-planning/promotion-and-tenure/faqDr. Laura TorbeckVice Chair of Professional Development,tenured Professor ltorbeck@iu.edu Shelly Moore, SHRM-CP, PHRHuman Resources Business Partner (HRBP) sm226@iu.edu Dr. C. Max SchmidtVice Chair ofPromotion and Tenure,tenured Professor maxschmi@iu.edu Dr. Dimitrios StefanidisVice Chair of Education,tenured Professor dimstefa@iu.edu RESOURCES: Tenure Track Guidelines - Faculty Aairs and Professional Development Career Planning site: medicine.iu.edu/faculty/career-planning/promotion-and-tenure/tracks/tenureDocuments and Downloads - See “Three-and Five-Year Reviews”, specically the “Checklist”: medicine.iu.edu/faculty/career-planning/promotion-and-tenure/documentsConnect with your Division Chief - ask for names of colleagues who recently went through this process; if there is no one in your division, reach out to those above and they will get you connected with a colleague in another area.Remember to reference the CV cheat sheet and other resources provided by Dr. Laura Torbeck from her education session. PROMOTION & TENURE LEADERSHIP COMMITTEE Dr. DuyKhanh (Mimi) CeppaVice Chair ofStrategic Engagement,tenured Associate Professor dpceppa@iu.edu