Williams Racing Hickstead State Championships : simplebooklet.com

PONY CLUB WA WILLIAMS RACING STATE HICKSTEAD CHAMPIONSHIP VENUE: Dryandra Regional Equestrian Park, Cuballing DATE: Sunday, 26 October 2025 PONY CLUB WA STATE HICKSTEAD AND HUNTER TRIALS COMMITTEE: Dianne Ould Chairperson Wanda Longley Secretary Jacqui Van Rensburg Peter Cook Penny Vanderwiel OFFICIALS: Hickstead Inspector (up to 95cm) Jacqui Vanrensberg Technical Deligate (105cm) Peter Cook Course Designer: Noel Mustchin Head Judge: Rick Ould Small Arena: Dianne Ould Gear Checker: Dianne Ould HISTORY OF THE HICKSTEAD EVENT A Hickstead, by definition, is a Showjumping competition, which originates from a Derby style competition at Hickstead, England. This incorporates “natural” obstacles, such as brush, ditches, banks, stonewalls, water and several rustic Showjumping fences. Australian Pony Clubs and other organisations have developed a competition within a slightly different context. It has become a means of running a competition involving cross-country fences and show jumping fences when a venue does not have sufficient space for a full cross-country course and/or where personnel are in short supply. A Hickstead competition may be as a mini horse trial, competitors complete a dressage test (optional event inclusion), then complete the combination Showjumping/cross-country course. REFERENCE DOCUMENTS Pony Club WA Hickstead Rules Pony Club WA Eventing Rules Pony Club WA State Competition General Regulations Pony Club Australia National Gear Rules Pony Club WA Appendixes to support the Pony Club Australia National Gear Rules ENTRIES Entries are online via JustGo (with the live scoring through Nominate). Please make sure entries are in the name of rider and not parent and the email address connected to the entry is the one that you would like competition information to go to. All ages are to be taken as of 1 January and age restrictions are as stipulated below. All riders must be fully qualified at the close of entries. The State Coaching Panel no longer accept any application for extension or exemption to Rally Qualifications. Additional charges incurred due to incorrect completion of your online entry will not be refunded after the close of entries. Please ensure you type your horse and rider names correctly. IF YOU NEED TO REQUEST ANY CHANGES TO YOUR ENTRY, PLEASE SUBMIT AN APPLICATION THROUGH JOT FORM USING THIS LINK: https://form.jotform.com/252160714974055

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IMPORTANT DATES Entries: Online Entries via JustGo All-inclusive fee of $110 per horse/rider combination. Entries close on Sunday, 28 September 2025 at 11:00pm Club Endorsement & Team Declarations: We are using JotForm for submission of Club Endorsement & Team Declaration forms. Forms must be signed by the Chief Coach and President or Secretary of your Club. Submissions close at 11:00pm on Sunday, 28 September 2025 Please use this link: https://form.jotform.com/251748881658070 Helper Duties: • Helper duties are via SignUp. All riders will be emailed a list of the helper duties and a link to the Signup page for them to select their own helper job. • All helpers must be a minimum of 16 years of age and capable of performing the duty selected. • Riders are required to supply 1 helper per horse/rider combination. • If a rider scratches after the close of entries, they are still responsible to provide a helper on the day, or co-ordinate with their club to cover the helper duty. Rally Qualification: • Attend a minimum of three hours at three separate Working Rallies within the 12-month period required by the event or competition, two of which must be at the club at which they are a member; • Participate in at least one ridden session at each Working Rally; • If riding two horses at a Working Rally, participate in at least one ridden session on each horse; and • If a riding member has achieved their C*/K Proficiency Certificate then a two rally qualification will apply. • A maximum of two horses/ponies may be ridden by one rider at any Working Rally Event Qualification: • Completion of 1x Cross Country / Hickstead/ Hunter Trials. • 1x Showjumping round with no more than 20 penalties at the height you are entering to compete. Refunds: Requests for refunds must be submitted via JotForm together with your medical or veterinary certificate, within 7 days of the competition: https://www.jotform.com/build/242541137987868 STATE LEADERBOARDS Pony Club WA Leaderboard points will be awarded as per the information on the Pony Club WA website https://www.ponyclubwa.asn.au/leaderboards/

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FACEBOOK PAGE To stay up to date with all Pony Club WA State Hickstead Championship information please join our Pony Club WA Hickstead and Hunter Trials Facebook Group. PONY CLUB WA – NO DOG POLICY This is a Pony Club WA event, and the policy of NO DOGS will be strictly adhered to. Failure to abide by this policy may result in the elimination of rider(s). Assistance animals approved by the Department of Local Government; Sport & Cultural Industries are exempt from this rule. Persons with an Assistance Animal may be requested to provide their approval documentation. SWABBING Pony Club WA adheres to a policy of random swabbing at our State Competitions. WORKING WITH CHILDREN CHECK A WWC Check is required by a person if they engage in certain paid or unpaid work with children, described as child-related work under the WWC Act. Volunteers engaged in helper duties at Pony Club WA State Championships where the usual duties involve, or are they likely to involve, contact with a child, such as Team Manager, Gear Checking or Marshalling will be required to have a current WWCC unless a Parent Exemption applies. A Parent Exemption applies if you are volunteering and have a child under the age of 18 actively involved in the event you are volunteering at. RIDING DOWN AT STATE EVENT A horse/rider combination shall NOT be allowed to ride down directly to a State Event. If a horse has been ridden down, it shall only be allowed to compete at a State Event if it has competed only at the lower level for the 12 calendar months prior to the Championships. If the grade that the horse/rider combination is qualified is not offered then, at the committee’s discretion, a rider may ride down at the State Event and carry the 7.5 penalties. (Pony Club WA Eventing Rules). RESTRICTION OF SCHOOLING HORSES  Under penalty of elimination, in the fourteen days prior to the commencement of the competition, no competitor may have practiced on any of the obstacles to be used in the competition.  Should the grounds host a second event within the fourteen days of closure, competitors are allowed to compete the same horse in a different grade or a different horse, in a different grade, without being penalized. Competitors competing the same horse, or different horse in the same grade, will ride the competition HC. ELIGIBILITY OF RIDER  Riders entered in Pony Club classes must be current financial members of a Pony Club affiliated with Pony Club WA.  Age of the member on January 1st shall be maintained throughout the year.  One horse/rider combination permitted unless not all the spots are filled, then a second mount may be permitted.  The one horse one rider rule applies to all Pony Club and Open Classes except lead line (so the horse/pony can compete in another class and still be used for lead line).

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LEADLINE Handler should be a minimum of 16 years of age and must be a member of Pony Club WA CATERING Dryandra Horse & Pony Club are running a full canteen with breakfast over the weekend, with healthy choices available. Pizzas at $22 can be ordered for Saturday night through JustGo. TEAM EVENT A team can be made up of 3-4 horse/rider combinations. Only the highest 3 scores will count. Team horse/rider combinations can be at any height and age (e.g., 3 x 30cm 1 x 65cm or 1 at each height). Lead line will not be included in this Team Event. Composite teams will be assigned by ballot by the Hickstead & Hunter Trials Sports Committee. Team Placings will be awarded from 1st – 6th. DISCLAIMER OF LIABILITY The Organising Committee reserves the right:  To cancel any class or event.  To amend the placings awarded according to class numbers.  To divide or combine any class.  To transfer competitors between classes.  To alter the advertised times.  To refuse any entry with a valid explanation. Neither the Organising Committee of the event to which these rules apply, nor Pony Club WA accepts any liability for any accident, damage, injury, or illness to horses, riders, spectators or any other person or property whatsoever. UNIFORMS Formal club uniform for Dressage phase. Jumping phase: long sleeve shirt in club colours. Body Protectors (BETA Level 3) are mandatory for the Jumping phase of the competition. Refer to Pony Club Australia National Gear Rules for full details. Horse: For easy identification after a rider has been separated from their horse, a horse must carry its number either on the saddle cloth or the bridle in all phases. Plaiting for the Dressage phase is optional. Rider: For easy identification, competitors BIB numbers must always be worn by the rider when the horse is being ridden, exercised, or lunged and during all phases of the competition. Numbers must be worn in front and on their backs. Bib numbers are A4 sizing and will be provided to riders at the competition on check in. Hair must be neatly restrained and long hair to be plaited to collar to ensure that BIB number is visible from front and back. (Riders are not to have hair just in a ponytail) Parents, grooms, etc. when lunging or exercising the horse/pony, must wear the competitors BIB number front and back. Helmet, boots, and gloves must also be worn whilst lunging. YARDS Please contact Dryandra direct to book a free yard, first in best dressed. Email address for bookings: dryandraponyclub@yahoo.com E SCOOTERS Electric Bikes and E Scooters are not permitted in the stables, yards and competition arenas.

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AWARDS OFF THE TRACK The winner will receive an Off the Track sublimated rug and rosette. Placings will be given from first to third. These awards are made to eligible, registered Thoroughbred or Standardbred horses that compete in the Championship classes. All Thoroughbreds and Standardbreds who were bred for the purpose of racing qualify for the Off the Track Awards. First to third place will be awarded to the horse/rider combination with the best performance (lowest penalties) over the whole competition. When entering you will be asked to provide the Passport details, racing name and/or microchip details

Williams Racing Hickstead State Championships

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