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5 Step Continuous Journey Utilising 9 Key Core Services

The benefits of adopting Blended AI-driven experts include:Saving time and reducing costsBoosting productivityStreamlining the workforceMaximising efficiencyOffering customised AI analysis for schedule optimisation.Generating optimal work schedules using AI and expert analysis5 Step Continuous Journey Utilising 9 Key Core ServicesBlending Experts with AI Blended AI-Driven Workforce Management

Blended AI-driven Workforce Management is a transformative approach that combines artificial intelligence (AI) with expert analysis to optimise employee schedules, enhance efficiency, and improve resource allocation. It addresses the challenges of traditional workforce management by providing speed, flexibility, and intelligence in creating optimal work schedules, policies and practices.Challenges of Traditional Workforce Management:1. Traditional workforce management processes often rely on manual steps, which can be time-consuming and inconsistent. However, WfM UK SME’s use the right combination of both, ensuring the benefit of experts with the power of AI.2. The COVID-19 pandemic highlighted inefficiencies in these processes due to abrupt swings in demand and unforeseen strain on day-to-day operations.3. Businesses face challenges related to workforce variability, dynamic decision-making, and the need to minimise employee downtime, freeing capacity and optimising all available opportunities.The Unsolved Optimisation Challenge:1. Optimising schedules is complex due to extreme variability across workforce types, operations, and sectors.2. Factors like employee no-shows and demand spikes add pressure to optimisation models.3. Existing scheduling tools may not be user-friendly and often require data scientists for maintenance.4. Integration with other models (e.g., demand forecasting) is crucial for valuable scheduling solutions.AI-Driven Solutions:1. Recent advances in technology and declining costs have made end-to-end, Blended AI-driven schedule optimisation feasible.2. Customised AI Experts analyse data (employee availability, skills, workload) to generate optimal work schedules.3. These solutions offer speed, flexibility, and intelligence, allowing companies to deploy the right workforce at in the right place at the right time.4. By adopting Blended AI-driven experts, businesses save time, reduce costs, and boost productivity.In summary, Blended AI-driven Workforce Management transforms administrative tasks into strategic decision-making, enabling more efficient resource utilisation and flexible work arrangements.

“Blended AI-Driven Workforce Management: Unlocking Productivity and Efficiency”In the era of artificial intelligence, workforce management undergoes a transformation.1.Total Workforce (Hours of Opportunity): This represents the collective availability of all employees.2.Available Workforce (Hours Available): The actual hours that employees can dedicate to work.3.Schedule (Active Hours Planned): The planned allocation of work hours based on business needs.4.Actual (Actual Hours Worked): The real hours worked by employees.5.Optimised Schedule Suggestions: AI-generated recommendations for an efficient schedule.The outcome, A streamlined, cost-effective workforce that maximises productivity and efficiency.

1.1 Understanding Your Goals:This initial step is vital. We delve into what your business wants to achieve and how you plan to accomplish it.1.2 Emphasising Business Growth:If your business plans include forecasting growth, this is where we create a strategy for achieving that growth.WfM UK provides guidance and support throughout this process, from concept to execution.1.3 Expert Review and Confidence Building:At this stage, you can review your current strategy with an expert.Bounce off ideas, gain insights, and build confidence that your chosen path aligns with your business’s needs.Remember, developing a robust strategy sets the foundation for successful business outcomes!

2.1 Transition to Planning:After the strategy session, the natural progression is planning.While strategy focuses on theoretical goals, planning is where we start turning those goals into actionable steps.2.2 Workforce Plan Alignment:At this stage, the Workforce Plan must align with the people needed to execute your business plan, including growth elements.Recruitment becomes crucial during this phase, and obtaining approval and authorisation for new hires is essential.2.3 Master Working Document:Design a comprehensive Workforce Plan that captures and reflects the information discussed.Treat this plan as a master document and ensure its accuracy and maintenance.Remember, effective planning bridges the gap between strategy and execution!

3.1 Structuring Decisions and Forecasts:Once the strategy is in place and the workforce plan has been agreed upon, the next step is to create a robust structure around the decisions and forecasts made.This structure serves as the framework for implementing the strategy effectively.3.2 Key Characteristics of the Structure:The structure must possess several essential qualities:Robustness: It should withstand challenges and changes.Efficiency: Streamline processes and resource utilisation.Cost-Effectiveness: Optimise spending while achieving goals.Resilience: Adaptability to unforeseen circumstances.Realism and Practicality: Feasibility in real-world scenarios.Achievability: Set realistic targets.Alignment with Business Needs: Cater to all organisational requirements.3.3 Optimising Workforce Utilisation:The structure should maximise workforce potential.Strive for maximum efficiency and productivity.Utilise ALL available hours of opportunity.Remember, a well-designed structure enhances decision-making and ensures successful execution.

Transitioning from planning to real-time delivery:4.1 From Planning to Real-Time Delivery:Once the structure has been designed and built, we transition from the strategic planning phase to real-time delivery.This shift involves moving from theoretical concepts to practical execution.4.2 Assigning Work to Teams:At this stage, we relate all the work from the previous three stages to real people.Our focus is on assigning tasks to teams, ensuring the right individuals are in the right place at the right time, equipped with the necessary skills.4.3 Handling Real-Life Scenarios:We consider real-life situations such as holidays, sickness, and restrictions.If someone who should be present is unavailable, we devise solutions to cover their workload and tasks.4.4 Risk and Opportunity Assessment:Systems and processes need to collate information, highlighting areas of risk and opportunity.This assessment guides decision-making during real-time delivery.4.5 Software and Automation:Consider the software you’ll use to manage this process electronically.Automation streamlines workflows and ensures efficient execution.Remember, successful real-time delivery requires agility, adaptability, and effective resource management

Choosing a WfM System and its key considerations:5.1 System Selection Accuracy:When choosing a system, accuracy is crucial.Consider options such as:State-of-the-Art Clocking Devices: Fixed-location devices v mobile and tablet for clocking in and out.Integrated Apps and Specialised Packages: Solutions that manage workforce data on the move.5.2 Data Management and Reporting:Regardless of the solution, it must effectively manage and operate live data.Ensure it can collate and provide on-demand reports.Capturing this information to feed KPI’s and Dashboards5.3 Live Timesheets:Live Time & Attendance data is captured continuously.This data is then transformed into Live Timesheets, providing a snapshot of actual work hours.These timesheets feed directly into payroll processing.Remember, selecting the right Time & Attendance system impacts accuracy, efficiency, and payroll management

Best practices for filing and reporting information in business:6.1 Effective Filing and Reporting:As part of our core services, we emphasise accurate filing and reporting.All information collected and processed must be meticulously organised and documented.6.2 On-Demand Access:You require this information readily available on a daily basis.Timely access ensures informed decision-making and efficient operations.As per 5.2Regardless of the solution, it must effectively manage and operate live data.Ensure it can collate and provide on-demand reports.Capturing this information to feed KPI’s and DashboardsRemember, efficient filing and reporting contribute to organisational transparency and agility

7.1 Compliance Management at Your Service:Our core service can revolve around ensuring compliance within your workforce.We can meticulously monitor that all employees adhere to their roles and maintain the necessary competence.This extends to equipment usage and vehicle operation.7.2 Personal Profile Maintenance:We can establish individual profiles for everyone.Our commitment is to maintain each profile at the same standard set during its initial setup.7.3 Focused Reporting:Rather than inundating you with unnecessary information daily, we focus on reporting exceptions.We highlight issues that may cause future challenges.7.4 Realistic Timeframes and Reminders:When issues arise, we provide a practical timeframe for resolution.Gentle reminders along the way keep you informed and on track.7.5 Accessible Information:Information that requires no immediate action or attention remains accessible.Your compliance section in the ClientHub provides 24/7 availability.Remember, our Compliance Management ensures smooth operations, while keeping you informed

8.1 Data Collation and Approval:Once you’ve collected and processed all your data, gaining approval for the information in the timesheets, you can then proceed to the next steps.8.2 Integration and Verification:You should be able to send this information into a reliable accounting/payroll software.Who then verifies and approves the data.The approved data is then sent back reliable accounting/payroll software.8.3 Processing BACS Transactions and Reporting:With this verified data, you can process your BACS transactions.Your software then needs to allow you to report this information on demand and generate pay slips.8.4 Payroll Supplier Option:Alternatively, you can send the file to your payroll supplier to complete the process.Remember, efficient payroll management ensures accurate and timely compensation for your workforce

9.1 Continuous Process Cycle:All our core services operate within a continuous process cycle.We constantly analyse data and optimise to unlock their full potential.Whether it’s compliance management, workforce planning, or payroll processing, this iterative approach ensures ongoing refinement.9.2 Deep Analysis Cycles:In addition to continuous improvement, we conduct two deep analysis cycles every six months.These in-depth assessments help us identify any missed opportunities for further enhancement.By scrutinising our processes, we stay agile and responsive to your evolving needs.9.3 AI – Utilising Artificial Intelligence:Optimised Schedule Suggestions: AI-generated recommendations for an efficient schedule.Optimised Plan Suggestions: AI-generated recommendations for an efficient Planning.Optimised A&U Suggestions: AI-generated recommendations for an efficient utilisation.Remember, our commitment is to deliver excellence through constant evaluation and refinement

1.Efficiency, Automation, and Cost Reduction Processes:If your company is involved in streamlining processes, automating tasks, or reducing costs through innovative methods, it may qualify for R&D tax relief.2. Improving Data Collection via IT & Software Systems:Enhancing data collection methods using IT systems or software can be eligible for R&D tax credits.3. Adaptation and Software Development:Developing or adapting software solutions to address specific challenges may qualify.4. Quality Management and Compliance:If your R&D efforts focus on improving quality management processes or ensuring compliance with industry standards, explore R&D tax relief.5. Continuous Analysis:Analysing data, conducting experiments, and refining processes can be considered R&D activities.6. Personnel Training and Compliancy (Including Bacs):Training employees, ensuring compliance, and managing payroll processes can also contribute to R&D tax reliefRemember, to determine eligibility, consider if your work aligns with R&D tax reliefs. If you think your company qualifies, consult your accountant for further guidance