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2015 2016 ANNUAL REPORT ELEVATED QUALITY www primetimepbc org
2015-2016  ANNUAL REPORT ELEVATED QUALITY www.primetimepbc.org
OUR MISSION To foster high quality in out of school time programs which provide opportunities for children and youth to succeed
OUR MISSION To foster high quality in out-of-school time programs, which provide opportunities for children and youth to s...
A MESSAGE FROM PRIME TIME PALM BEACH COUNTY LEADERSHIP Last year Prime Time celebrated 15 years of service to the out of school time OST field While our anniversary served as a time to reflect on the growth of the field and all that we have accomplished it was not a time to rest on our laurels We continue to plan do improve as continuous quality improvement is at the heart of our work for our service providers and for Prime Time internally With the generous support of our funders specifically the Children s Services Council of Palm Beach County we have added new initiatives to our body of work to provide more opportunities for the professional growth of our practitioners including new trainings page 8 and new incentives page 10 For our youth we expanded the number of existing hands on learning opportunities afforded to them and offered news ones including The Art of Science a collaboration between the Center for Creative Education and the South Florida Science Center and Aquarium page 7 One of the most exciting developments in this fiscal year was the selection of Palm Beach County for a Wallace Foundation planning grant Selected from an initial pool of 120 communities a joint application from Prime Time and the School District of Palm Beach County made the final cut with eight other communities across the county for a planning grant to increase social and emotional learning in elementary age children Through this planning process Prime Time and the School District will explore ways to work together to help children develop positive social and emotional skills that are linked to success in school work and life If the planning grant is successful and an implementation grant from Wallace is awarded Palm Beach County would be well positioned to increase the social emotional and academic learning of our children by providing our teachers and OST staff with training tools and supports they need for success While we develop our strategy we are pleased that the planning grant has sowed the seeds for greater collaboration and partnership between Prime Time and the School District that will endure well beyond the granting period Stay tuned In closing we would be remiss if we did not acknowledge and honor the Prime Time Board of Directors for its vision and oversight and Prime Time s team for going above and beyond duty so our community s OST programs have a chance to elevate quality We salute you all Suzette L Harvey President CEO Dr Nate Nichols Board President 2
A MESSAGE FROM PRIME TIME PALM BEACH COUNTY LEADERSHIP Last year, Prime Time celebrated 15 years of service to the out-of-...
2015 2016 PRIME TIME PALM BEACH COUNTY BOARD OF DIRECTORS OFFICERS Nate G Nichols Ph D Board President Community Member Reuben B Johnson III Vice President Community Volunteer Julie Hermes Castillo Treasurer Community Volunteer Upendo Shabazz Phillips Secretary Regional Vice President Allegany Franciscan Ministries MEMBERS Alison Adler Ed D Single School Culture Consultant Safe Schools Institute Warren Eldridge Chief Executive Officer Early Learning Coalition of Palm Beach County Lawrence Gordon Councilman City of Haverhill Suzette L Harvey ex officio President CEO Prime Time Palm Beach County Erin McColskey Community Volunteer 3 Matthew Shoemaker Ph D Director of Extended Learning School District of Palm Beach County
2015-2016 PRIME TIME PALM BEACH COUNTY BOARD OF DIRECTORS OFFICERS Nate G. Nichols, Ph.D., Board President Community Membe...
PRIME TIME S MODEL OF SUCCESS Community Engagement and Supports Expanded learning opportunities Out of school time community events Advocacy and Awareness Professional Development Career advising Formal and Informal Career Pathways On line trainings and workshops Out of School Time Registry Scholarships and Incentives RESEARCH PROFESSIONAL DEVELOPMENT ADMIN Quality Improvement Coaching guidance and supports Self assessment training Research YOUTH Exploring youth engagement in expanded learning Gauging the impact of program quality on the social emotional and academic success of youth Measuring the benefits of professional development trainings and supports QUALITY IMPROVEMENT OUT OFSCHOOL TIME PROGRAMS COMMUNITY ENGAGEMENT SUPPORTS Sharing knowledge Administration Communications Executive Office Finance Human Resources Resource Development 4
PRIME TIME   S MODEL OF SUCCESS Community Engagement and Supports Expanded learning opportunities Out-of-school time commu...
COMMUNITY ENGAGEMENT SUPPORTS Bringing together Palm Beach County out of school time providers and to network and share relevant information to the field 2015 2016 EVENT HIGHLIGHTS Resource Fair In partnership with the City of Delray Beach Parks Recreation Department provided 219 OST professionals with an opportunity to visit with 68 vendors that offer resources and services to their programs January 2016 Pink Shirt Day Walk In partnership with the DeVos Blum Family YMCA of Boynton Beach Prime Time held a walk in support of Pink Shirt Day an international anti bullying initiative Our community partners included the Literacy Coalition of Palm Beach County and the Palm Beach County Sheriff s Office Well known local radio personality and community advocate Reggie Dee led in the walk which attracted 77 participants February 2016 Attendees of Prime Time s Pink Shirt Day Walk 2016 Prime Time s QIS Directors Gathering Guest speaker Michele Thompson Department of Leisure Services City of Greenacres co presented with Prime Time staff on the ingredients to be successful in the Palm Beach County Quality Improvement System QIS to the 144 leaders in attendance at the QIS Directors Gathering Nicole Edwards Prime Time s Professional Development Manager encouraged attendees to engage with program staff to elevate the culture of their programs through an exciting presentation that modeled fun activities to use in staff training September 2016 National Summer Learning Day In partnership Literacy Coalition of Palm Beach County and Resource Depot held a literacy art contest for summer camps to raise awareness of the importance of summer learning through the use of recycled and reusable materials The Literacy Coalition provided approximately 100 books to the campers to read and Resource Depot provided recyclable materials for the children to create a collage illustrating the books that they read A total of 1 188 youth and 92 practitioners were served by participating in the contest July 2016
COMMUNITY ENGAGEMENT   SUPPORTS Bringing together Palm Beach County out-of-school time providers and to network and share ...
Children learning how to make crafts with recycled materials with Resource Depot staff at Prime Time s 11th Annual Lights On Afterschool Palm Beach County Urban Youth Impact Team Leader Lauren Kile right joined by Prime Time President CEO Suzette Harvey left after being awarded the Advancing Afterschool Award in the category of Exemplary Achievement by an Afterschool Frontline Staff Member Prime Time s 11th Annual Lights On Afterschool Palm Beach County As part of the Afterschool Alliance s nationwide initiative Prime Time hosted the 11th Annual Lights On Afterschool Palm Beach County celebration event which included family friendly activities at Clematis by Night a weekly outdoor neighborhood event in West Palm Beach More than 300 guests attended and children enjoyed hands on activities from Prime Time s expanded learning opportunity providers Palm Beach County School Board Chairman Chuck Shaw received the Afterschool Champion Award October 2015 Prime Time s Fifth Annual Afterschool Symposium For the past five years Prime Time has hosted a two day symposium to both honor and energize the local out of school time community The Fifth Annual Afterschool Symposium themed DigitalExploration4OST kicked off with a greeting from City of West Palm Beach Mayor Jeri Muoio at the Prime Time Awards Breakfast where we celebrated the educational milestones of our Palm Beach County OST practitioners and accomplishments in the Palm Beach County Quality Improvement System Dr Ava Parker president of Palm Beach State College closed the program The second day of the symposium featured professional development workshops focused on digital learning and culminated with the annual Advancing Afterschool Awards Luncheon where outstanding OST practitioners were honored by their peers and colleagues Additionally Palm Beach County Commissioner Shelley Vana received the 2016 Afterschool Advocacy Award The luncheon also featured guest speaker Bianca Buckridee a senior manager on the strategic marketing team at BMC Software who shared her thoughts on emerging trends in technology and how they connect to our work in OST The two day event attracted nearly 300 OST professionals as well as local officials and community leaders May 2016 6
Children learning how to make crafts with recycled materials with Resource Depot staff at Prime Time   s 11th Annual Light...
2015 2016 EXPANDED LEARNING OPPORTUNITY PROVIDERS ASPIRA Youth leadership program Served 574 youth Center for Creative Education Wide range of visual and cultural performing arts programming Served 7 330 youth Florida Fishing Academy Inc Fishing skills water safety and environmental awareness Served 1 141 youth Florida Introduces Physical Activity and Nutrition to Youth Inc FLIPANY Physical activity and nutrition education program Served 540 youth Green Mouse Academy Advanced technology enrichment including robotics animation digital video production digital art and video game design Served 2 589 youth Youth proudly shows her work created through The Art of Science collaboration between The Center for Creative Education and the South Florida Science Center and Aquarium Literacy Coalition of Palm Beach County Anti bullying curriculum Afterschool Reads Kidz Lit Kidz Math Served 1 820 youth Palm Beach Zoo Conservation Society Introduction to animal and life sciences Served 2 177 youth Resource Depot REimagine environmental stewardship program Served 1 607 youth South Florida Science Center and Aquarium Thematically based science enrichment Served 1 350 youth Youth dissecting a frog brain during a hands on activity offered by South Florida Science Center and Aquarium Junior Achievement of the Palm Beaches and Treasure Coast Career exploration and basic financial literacy Served 353 youth Lake Worth Playhouse Performing arts enrichment including performance opportunities Served 147 youth 7 The Arc of Palm Beach County Train the Trainer inclusion training and technical assistance Served 280 adults YMCA of South Palm Beach County Sports recreation and wellness enrichment Served 6 073 youth Young Singers of the Palm Beaches Youth afterschool choir Served 739 youth Youth Speak Out International Introduction to video production and life skills Served 725 youth
2015-2016 EXPANDED LEARNING OPPORTUNITY PROVIDERS ASPIRA  Youth leadership program Served 574 youth  Center for Creative E...
PROFESSIONAL DEVELOPMENT Supports and guides OST practitioners in Palm Beach County along a targeted pathway of professional development and training 2015 2016 Professional Development Highlights Trainings 105 trainings on the calendar covering 27 training topics 2 050 training attendees with duplicates 906 training attendees with no duplicates Scholarships and Incentives 540 scholarships awarded with duplicates 202 afterschool practitioners received scholarships for one or more classes no duplicates Afterschool professionals attend Super Kids A Guideline for Empowering Youth to be Heroes of Health a hands on training that explores ways to empower youth to cultivate a positive attitude and perception about food foster the love of movement and exercise and help them to build a positive self image Educational Pathway Graduates Informal Youth Development Pathway 18 15 9 9 40 Hour Afterschool Certificate School Age Professional Certificate Director Credential Staff Credential Formal Youth Development Pathway 11 Youth Development College Credit Certificate 22 Associate in Science Degree Human Services Youth Development Concentration New Initiatives Prime Time Middle School initiative With funding from the Palm Beach County Youth Services Department Prime Time launched an initiative in fiscal year 20152106 to increase the number of middle school programs supported by Prime Time through participation in the Palm Beach County Quality Improvement System as well as through training and coaching from our middle school professional development specialist Three new trainings were developed at Prime Time Inspired to Empower Teens Engaging Teens and Teen Advisory Councils to promote social skill development and youth oriented leadership development build upon youth interests and support active engagement in enrichment activities The Zone a Facebook group that functions as a community of practice is a virtual meeting place for professionals who work with teens to find tips and resources receive follow up support for middle school trainings share questions and ideas with other practitioners who work with teens and receive personalized feedback from members of Prime Time s professional development staff 8
PROFESSIONAL DEVELOPMENT Supports and guides OST practitioners in Palm Beach County along a targeted pathway of profession...
QUALITY IMPROVEMENT Providing supports and services to foster high quality out of school time programs The Quality Improvement System QIS strives to provide coaching and resources that promotes high quality out of school time OST programming for youth Through the work of the quality advising team programs recognize their impact on the youth of Palm Beach County The Quality Improvement Team extended its outreach to more programs this year in part to Palm Beach County Youth s Services Department grant funding which opened up the opportunity for Prime Time to serve Middle School OST programs Afterschool staff at the South Grade Elementary Afterschool Program a participant in the Palm Beach County Quality Improvement System assists youth with homework 149 programs were provided coaching technical assistance training and supports which benefits more than 17 000 youth in Palm Beach County QIS director and youth at All About Kids afterschool program search for destinations they would love to visit Quality Improvement System Level Afterschool programs in the Quality Improvement System are categorized as one of three levels based on time in the system performance and support needs 33 Entry Level Introduction to system Quality Advisor supported self assessment 9 91 Intermediate Quality Advisor preparation of director for maintenance role and requirements 25 Maintenance Based on benchmark scores and director accomplishments
QUALITY IMPROVEMENT Providing supports and services to foster high quality out-of-school time programs. The Quality Improv...
Afterschool program directors at Prime Time s QIS Directors Gathering play Pass the Ball a game that focuses on leadership communication among teams and process improvement Types of Programs in the QIS 70 34 18 15 9 3 School District of Palm Beach County afterschool Programs Community based organizations Middle School Programs Early Care and Education Sites Municipality run OST programs Charter Schools New Initiative iMOTIVATE iMOTIVATE is a performance based recognition program available to QIS maintenance programs that awards financial incentives to sites that demonstrate an elevated commitment to the quality improvement process and recognizes staff who go above and beyond in their required quality improvement work During the first year of implementation of iMOTIVATE a total of 115 000 was earned by 23 eligible maintenance programs The sites utilized these funds to continue the program s positive impact upon youth families and staff 10
Afterschool program directors at Prime Time   s QIS Directors Gathering, play    Pass the Ball,    a game that focuses on ...
RESEARCH By supporting programs and practitioners Prime Time helps shape the social environment in which youth develop Prime Time s research team has found that quality coaching and professional development trainings for example successfully empower programs to create a supportive and engaging environment for youth Each year Prime Time explores how these supportive environments built through quality improvement professional development and expanded learning then lead to positive youth outcomes While programs and practitioners benefit directly from Prime Time s services these benefits can in turn make a profound difference in the lives of youth For example youth report that Prime Time s expanding learning opportunities are enriching and collaborative experiences that influence their long term interests In 2016 Prime Time completed its first full year study of social and emotional learning SEL among youth According to the Collaborative for Academic Social and Emotional Learning CASEL SEL is the process through which children and adults acquire and effectively apply the knowledge attitudes and skills necessary to understand and manage emotions set and achieve positive goals feel and show empathy for others establish and maintain positive relationships and make responsible decisions Fifty four practitioners in 28 programs tracked the improvement of SEL skills for 955 youth in their program by completing the Devereux Student Strengths Assessment DESSA one of the tools recommended in Every Hour Counts Measurement Framework The results allowed programs to develop a deeper understanding of their youth enabling them to chart a path forward Afterschool practitioner and youth at South Grade Elementary Afterschool Program New Initiative Social and Emotional Learning Initiative Prime Time Palm Beach County and the School District of Palm Beach County were awarded a 400 000 planning grant to devise a plan to help children in Palm Beach County develop positive social and emotional skills that are linked to success in school career and life These include abilities and traits such as teamwork persistence goal setting self control and getting along with others
RESEARCH By supporting programs and practitioners, Prime Time helps shape the social environment in which youth develop. P...
REVENUE Total 5 260 669 4 In Kind Contributions and other 2 Foundations 53 Government Program Support For the fiscal year ended September 30 2016 Prime Times total revenue was 5 260 669 including grant revenue of 5 059 910 and other revenue of 200 759 from donations interest income and in kind contributions Prime Time was awarded grants from the Children s Services Council of Palm Beach County Palm Beach County Youth Services Department The Celia Lipton Farris and Victor W Farris Foundation United Way of Palm Beach County and ExpandED Schools Every Hour Counts 41 Government Expanded Learning Support EXPENSE Total 5 233 968 6 12 Admin Academic 10 6 Community Outreach Health and Wellness 6 Research 12 Integrated Arts 20 Professional Development and Training 12 For the fiscal year ended September 30 2016 Prime Time s total expenses were 5 233 968 consisting of program expenses of 4 895 767 94 percent and administrative and general expenses and fundraising expenses of 338 201 6 percent Prime Time s program expenses consist of five major areas Those areas along with percentage of total expenses can be seen in the corresponding graph Positive Youth Development 16 Quality Improvement System 12
REVENUE  Total -  5,260,669 4   In-Kind Contributions and other  2  Foundations  53  Government Program Support  For the f...
STAFF Administration Deanna Jo Booker Interim Controller Suzette L Harvey President CEO Tradrick McCoy Financial Business Specialist Katie Olavarria Communications Resource Development Specialist Steven Schauder Chief Program Officer Enid Tavares Office Administrative Assistant Kimberly Terranova Operations Manager Senior Bookkeeper Community Engagements Supports Paola Cedeno Community Resource Specialist Rhonda Rogers Director of Community Engagements Supports Mary Swinford Community Resource Manager Professional Development Noah Bate Registry and Instructional Design Specialist Nicole Edwards Professional Development Manager Katherine Gopie Director of Professional Development Elisa Moro Career Advisor Anton Spalding Professional Development Middle School Specialist Nicole Tarsia Professional Development Scholarships and Incentives Specialist Quality Improvement Dominique Arrieux Director of Quality Improvement Teal Chance Quality Improvement Manager Patrick Freeland Quality Improvement Incentives Maintenance Manager Elaine Mancini Assessment Manager Rose Newbold Quality Advisor Debra Rivera Quality Advisor Lynn Stanavitch Quality Advisor Anita Winkis Quality Advisor Research Tammy Dover Research Assistant Stefania Giannella Research Associate Lisa Lindeman Ph D Director of Research As of September 2016 13
STAFF Administration Deanna Jo Booker, Interim Controller Suzette L. Harvey, President CEO Tradrick McCoy, Financial Busin...
FUNDER ACKNOWLEDGMENT Prime Time gratefully acknowledges the generous support of its funders Their investments have made it possible for Prime Time Palm Beach County to develop an array of supports to increase capacity of out ofschool time providers to deliver high quality programs to the children and youth of Palm Beach County Prime Time is particularly grateful for the continued support of its primary funder In addition Prime Time gratefully acknowledges the following funders for their contributions greater than 10 000 for the 2015 2016 fiscal year The Celia Lipton Farris and Victor W Farris Foundation ExpandED Schools Every Hour Counts Palm Beach County Youth Services Department United Way of Palm Beach County 14
FUNDER ACKNOWLEDGMENT Prime Time gratefully acknowledges the generous support of its funders. Their investments have made ...
2300 High Ridge Road Suite 330 Boynton Beach FL 33426 561 732 8066 ph 561 732 8094 fax www primetimepbc org
2300 High Ridge Road, Suite 330 Boynton Beach, FL 33426 561-732-8066 ph 561-732-8094 fax www.primetimepbc.org