Prime Time Annual Report 2017-18 : simplebooklet.com

Our VisionFor children and youth to reach their fullest potential in school and lifeOur MissionTo help children and youth succeed by strengthening and expanding quality in the out-of-school time fieldAbout Prime Time Palm Beach CountyPrime Time Palm Beach County is a nonprofit organization that provides resources and suppos for out-of-school time professionals to develop programs that inspire children to be their best and suppo them to thrive socially and academically. Prime Time’s integrated model of services is one of the strongest, most comprehensive and well-respected systems for measuring and improving out-of-school time program quality in the nation. 2

Page 4

Page 5

Suzee L. HarveyPresident / CEONate Nichols, Ph.D.Board PresidentA Message from Prime Time Palm Beach County LeadershipMother Teresa has been quoted, “I alone cannot change the world, but I can cast a stone across the waters to create many ripples.” This is truly the philosophy we have at Prime Time when planning supports and services for the out-of-school time field, particularly for the support of improving adult practice. We know that one caring adult can make a tremendous difference in the life of a child and equipping that adult with the knowledge, tools and experience is a strong focus of our work. As the School District of Palm Beach County and Prime Time complete the first year of implementation of the Partnership for Social and Emotional Learning Initiative (PSELI), funded by the Wallace Foundation, we are seeing those ripples across the water. Not only are we serving more practitioners with the addition of PSELI (more than 3,200 this fiscal year), we witnessed the discovery of self-awareness and social awareness, and the importance these competencies play in “how adults show up for children.” We know the incredible reach that Palm Beach County’s out-of-school practitioners have in influencing and supporting our children, and we strive to make them positive and affirming.This year Prime Time brought two other new offerings to the practitioner community – series-based trainings and the revival of our 18-hour STEAM training. These longer formats allow for greater skill–development and practice, which increase the likelihood of applying new learning in the real world.We ended the fiscal year on a high note with a kick-off of new expanded learning opportunities for our county’s children and youth in September 2018. Through a competitive proposal process, we now have 21 partnering organizations bringing hands-on learning to afterschool and summer programs across the county in new categories: Supporting School-day Academic Learning; Caring for the Whole Child; Discovering Arts and Culture; Leadership and Career Pathways; and Exploring Technology. We are excited about the new changes and additions, and look forward to reporting on the successes next year. These new ideas would not be possible without the generous support of our principal funder, the Children’s Services Council of Palm Beach County for general operations and the expanded learning opportunities, as well as the Palm Beach County Youth Services Department for our Middle School Initiative.In closing and with heartfelt gratitude, we would like to thank the members of the Prime Time Board of Directors for their vision, leadership and genuine interest in providing the very best resources for the children of Palm Beach County, and to the extraordinary staff who make it happen.Warm regards, 4

Page 6

Community PartnershipsAdvocacy and awarenessExpanded learning opportunitiesOut-of-school time community eventsResource developmentProfessional DevelopmentCareer advisingFormal and informal career pathwaysOut-of-school Time RegistryScholarships and incentivesQuality ImprovementCoaching, guidance and supports Self-assessment training ResearchExploring youth engagement in expanded learningGauging the impact of program quality on the social, emotional success of youthMeasuring the benefits of professional development trainings and supportsSharing knowledgeAdministrationCommunications Executive OfficeFinanceHuman ResourcesPRIME TIME’S MODEL OF SUCCESSOST PROGRAMSYOUTHCOMMUNITY PARTNERSHIPSPROFESSIONAL DEVELOPMENTRESEARCHADMINQUALITY IMPROVEMENT5Training sessions

Page 7

In 2017-2018, Prime Time and the School District of Palm Beach County kicked off the first implementation of the Partnerships for Social and Emotional Learning Initiative (PSELI). School-day and out-of-school time (OST) staff at seven pilot elementary schools received extensive training, coaching and support, equipping them to foster social and emotional learning (SEL) in children and adults. An additional seven comparison schools conducted “business as usual” in order to illuminate effects of the enhanced strategies at the pilot schools. Highlights from the year included formation of an SEL team at each pilot school, along with adoption of the evidence-based SEL curriculum Second Step and related practices across both school day and OST. To enhance the impact of academic instruction and OST learning experiences, teachers and afterschool practitioners facilitated Morning Meeting (during school day) and Afternoon Meeting (during OST), structured group activities designed to increase children’s self-awareness, self-regulation and other SEL skills. While schools ramped up these efforts, initiative partners tested SEL-related key messages for use at schools and the broader Palm Beach County community. PSELI Points, a weekly project newsletter, informed stakeholders of progress. In addition, all pilot and comparison schools participated in research and data collection to help assess PSELI’s positive effects.The Partnerships for Social and Emotional Learning Initiative afforded Prime Time the opportunity to partner with the School District of Palm Beach County, while offering the two-day 2018 PSELI Summer Institute to school and out-of-school time (OST) staff. The Institute was held over a two-day period (totaling 15 hours). The Institute focused on the integration of the evidenced- based social and emotional learning curriculum - Second Step - and Morning/Afternoon Meeting lesson plans for grades K-5. Participants put their imaginations to work while developing Breathing Stars and other tools to increase self-management skills, practiced mindfulness in relation to self-awareness skills, and were encouraged to be self-reflective while participating in one of the most popular sessions titled “I Wish My Teacher Knew.” Paicipants Included Fifteen administrators, 51 OST directors and practitioners, 270 teachers, seven Pre-K staff, six school counselors and 29 other staff members and guests.SUPPORT FOR SOCIAL AND EMOTIONAL LEARNINGSOCIAL & EMOTIONAL LEARNINGP A L M B E A C H C O U N T Y 6

Page 8

SPADY CULTURAL HERITAGE MUSEUMPALM BEACH OPERAFAU PINE JOG ENVIRONMENTAL CENTERBOCA RATON MUSEUM OF ARTSSOL CHILDREN THEATREButterﬂy WorldHISTORICAL SOCIETY OF PBCGateway to Arts and Culture During the summer of 2018, through generous funding by the Walter and Adi Blum Foundation and the Community Foundation for Palm Beach and Martin Counties, Prime Time connected seven arts and culture organizations with eight summer camps to give more than 750 youth unforgettable cultural experiences. SUPPORT FOR CHILDREN AND YOUTHExpanded Learning OpportunitiesThrough partnerships with expert content providers (see below), Prime Time makes available hands-on enrichment programming to eligible out-of-school time programs, year-round.In 2017-2018, more than 30,000 children participated in activities that explored the arts, sciences, technology, leadership, wellness, health, arts, environmental studies, literacy, numeracy, recreation and other.Green Mouse AcademyAcademics3604 YOUTH SERVED692 YOUTH SERVED1921 YOUTH SERVED2364 YOUTH SERVEDGreen Mouse Academy Advanced technology enrichment including robotics, animation, digital video production, digital art and video game designLiteracy Coalition of Palm Beach County After School Reads: Kidz Lit, Kidz Science, Kidz MathSouth Florida Science Center and Aquarium Thematically based science enrichmentPalm Beach ZooIntroduction to animal and life sciences7

Page 9

Health and WellnessIntegrated ArtsPositive Youth DevelopmentYoung Singers of the Palm BeachesPalm Beach Zoo & Conservation Society6742 YOUTH SERVED8667 YOUTH SERVED155 YOUTH SERVED744 YOUTH SERVED1206 YOUTH SERVED39 ADULTS SERVED404 YOUTH SERVED1803 YOUTH SERVED300 YOUTH SERVED97 ADULTS SERVED254 ADULTS SERVED979 YOUTH SERVED1841 YOUTH SERVED868 YOUTH SERVED44 ADULTS SERVEDDevos YMCA of Boynton BeachSports, recreation and wellness enrichmentCenter for Creative EducationWide range of visual and cultural performing arts programmingLake Worth PlayhousePerforming arts enrichment, including performance opportunitiesYoung Singers of the Palm BeachesYouth afterschool choirYouth Speak Out InternationalIntroduction to video production and life skillsASPIRAYouth leadership programFlorida Fishing Academy, Inc. Fishing skills, water safety and environmental awarenessJunior Achievement of Palm Beach CountyJA BizCamp: career explorationJunior Achievement of Palm Beach CountyTrain-the-Trainer: basic financial literacyLiteracy Coalition of Palm Beach County Anti-bullying curriculumResource DepotREimagine Environmental Stewardship ProgramThe Arc of Palm Beach County Train-the-Trainer: inclusion training and technical assistanceFlorida Introduces Physical Activity and Nutrition to Youth, Inc. (FLIPANY) Physical activity and nutrition education program 8

Page 10

Palm Beach County Quality Improvement System Prime Time offers services and supports to increase quality in afterschool programs through the Palm Beach County Quality Improvement System. Prime Time quality advisors guide participating programs through a self-assessment process and development of an improvement plan over the course of several years. While assisting all staff at the program to become aware of opportunities that can help to improve the overall quality of the program, they also educate and encourage the staff to utilize Prime Time and community resources. Programs have the opportunity to move through three levels: entry, intermediate and maintenance. Of the 148 programs that were participants of the Palm Beach County Quality Improvement System in 2017-2018, 106 increased their quality assessment score or maintained it above a 4.1 or higher on a 5.0 scale.Programs that reach maintenance level and demonstrate an elevated commitment to the quality improvement process have the opportunity to participate in iMOTIVATE, a voluntary performance-based recognition program that awards financial incentives. In 2017-2018, 24 programs received iMOTIVATE incentives. The out-of-school time programs used their financial incentives toward national conferences, program supplies, field trips, family events,team-building events and staff incentives.SUPPORT FOR OUT-OF-SCHOOL TIME PROGRAMS9

Page 11

Page 12

SUPPORT FOR OUT-OF-SCHOOL TIME PROFESSIONALSPrime Time is committed to providing professional development opportunities with the ultimate goal of supporting high-quality experiences for children and youth in afterschool and summer programs, as well as the retention of dedicated, passionate and professional staff.Education and career pathways, scholarships, support services, incentive programs, and targeted academic and social-emotional learning initiatives are all opportunities Prime Time offers to help develop out-of-school time professionals both personally and professionally.In addition to professional development opportunities, Prime Time brings out-of-school time professionals together throughout the year to strengthen our countywide network by sharing with one another, learning about promising and best practices in the field, and new offerings to the local community.Professional Development3,265 DUPLICATED33 40-HOUR SCHOOL-AGE CERTIFICATION24 YOUTH DEVELOPMENT COLLEGE CREDIT CERTIFICATE19 ASSOCIATE’S DEGREE IN SCIENCE DEGREE: HUMAN SERVICES (YOUTH DEVELOPMENT CONCENTRATION)1 BACHELOR OF SCIENCE DEGREE IN SUPERVISION AND MANAGEMENT (YOUTH DEVELOPMENT CONCENTRATION)40 TOTAL CREDIT PATHWAY751 DUPLICATED448 DUPLICATED1,320 NON-DUPLICATED10 SCHOOL-AGED PROFESSIONAL CERTIFICATE13 DIRECTOR CREDENTIAL9 STAFF CREDENTIAL65 TOTAL NON-CREDIT PATHWAYS220 NON-DUPLICATED282 NON-DUPLICATEDProfessional Development Trainings Offered193 training sessions covering 42 topics related to quality out-of-school time Youth Development Educational Non-Credit PathwaysInformal educational pathway developed in partnership with Palm Beach State College Youth Development Educational Credit PathwayFormal educational pathway developed in partnership with Palm Beach State College.Scholarships Awarded Funds granted to out-of-school time practitioners for field-related classes, conferences, workshops and seminars ACHIEVE Out-of-School Time Incentive Program AwardA tiered incentive program rewarding practitioners for participating in trainings and earning certificates and degrees, with an emphasis on best practices in youth developmentAttendeesRecipientsRecipientsRecipientsRecipientsPrime Time offers professional development trainings to out-of-school time practitioners to help improve their skills and create engaging and interactive environments that are enriched with positive support. 11

Page 13

STEAM InitiativePrime Time rejuvenated and revived its Science, Technology, Engineering, Arts and Math (STEAM) Initiative. The 2017-2018 fall cohort kicked off with 35 practitioners representing 10 out-of-school time programs. Practitioners participated in a series of six trainings, and received two observations and two coaching sessions, access to curriculum, lesson plans and activities updated weekly, and a virtual community of practice where they shared ideas, pitfalls and successes. These strategies all contributed to a successful cohort of practitioners who are equipped to deliver quality informal science during out-of-school time! Afterschool practitioners learn how to create ice balloons at Prime Time STEAM training to teach lessons learned and facilitate activity with the children and youth in their program. 12

Page 14

Expanded Community of Practice Model for Series-based Training Offerings In 2017-2018, Prime Time began offering three series-based trainings based on the feedback from out-of-school time practitioners and directors. The series-based trainings included: Reframing Behavior Management (Two-Part), OST Leadership (Four-Part) and Well Being for Practitioners and Youth (Three-Part). The Reframing Behavior Management training series provides practitioners with the tools to help youth solve their own problems and teach youth valuable life skills when they display negative behaviors. Practitioners attended parts one and two of the series and submitted artifacts through the “Group Me” platform in between the modules and after completing part two. Practitioners reported teaching problem-solving steps and listening more to youth. They also reported an improvement in their ability to tell what the youths’ needs were when they displayed negative behavior. Once they understood that “behavior is the language of needs,” they taught youth how to get their needs met in healthier ways. As a result of practicing the new skills they learned in the training, practitioners saw youth come to more agreements on their own and take responsibility when they did something they should not have done.Their explanations of what they learned and how they practiced the strategies in their programs posted on Group Me, led to a robust community of practice where practitioners shared stories and received feedback from the trainer on best practices.Group me is like a private chat room for your small groups. SUPPORT FOR OUT-OF-SCHOOL TIME PROFESSIONALS13

Page 15

For the Children Empowerment Center’s Teen Advisory Council (TAC) pictured here with Prime Time’s Middle School Professional Development Specialist Anton Spalding sharing the excitement for receiving an incentive for successfully forming and implementing a TAC in their out-of-school time program.Middle School InitiativeThrough generous funding from the Palm Beach County Youth Services Department, Prime Time supports out-of-school time professionals to better serve middle school-age youth by offering coaching, feedback, trainings, incentives and more. Practitioners at the sites receive training and support to create Teen Advisory Councils (TAC) that are comprised of youth who take on genuine leadership roles to help their organizations, schools or community groups achieve its mission. According to the Teen Advisory Guidebook published by the David P. Weikart Center for Youth Program Quality establishing a TAC has two main purposes. First, it gives young people tremendous, meaningful leadership experiences and the opportunity to learn about how an organization operates, second, it can improve a program by making it more youth-driven, which may lead to improved attendance. At the end of 2018, these five out-of-school time programs continued to maintain active Teen Advisory Councils:• Milagro Teen Center• Achievement Centers for Children and Families at Village Academy• For the Children Youth Empowerment Center (pictured above)• City of Greenacres – Cool Zone• City of West Palm Beach – Vedado Park Community Center 14

Page 16

In 2017-2018, Prime Time partnered with numerous local organizations in planning events that brought together out-of-school time providers to network, learn and share. QIS Directors GatheringInspired by the theme, “Why” based on the “How Great Leaders Inspire Action,” TED Talks by Simon Sinek. The participants explored what their program’s “Why” is and their personal “Why” assisting to inspire and motivate them in working in the OST field. 141 participants attended the QIS Directors Gathering.13th Annual Lights On Aerschool (LOA) Palm Beach CountyPrime Time and Marjorie L. Fisher Boys & Girls Clubs invited families to enjoy food, face painting, dancing and activities while West Palm Beach Mayor Muoio and Palm Beach County Commissioner Paulette Burdick presented the LOA proclamations. More than 300 children and adults were in attendance.QIS Director Brunch & LearnsSeventy two participants attended the QIS Director Brunch & Learns where they engaged in a discussion on different leadership skills needed in the out-of-school time setting.End-of-Year Event focused on STEMPrime Time and the South Florida Science Center and Aquarium invited afterschool professionals to its final event of 2017. More than 100 attendees had fun while experiencing the fascinating Astronaut exhibit and participating in a number of educational STEM activities.Professional Development Afterschool Consortium Event: Resilience: The Biology of Stress and the Science of HopePrime Time, Center for Child Counseling and Keiser University invited 104 afterschool professionals to the screening of “Resilience: The Biology of Stress and the Science of Hope.”Resource FairPrime Time and the City of Delray Parks and Recreation Department, hosted approximately 70 vendors to provide resources for out-of-school time programs. Prime Time organized two workshops, SMILE facilitated by Lakeshore Learning and Mobile Marine Lab facilitated by Florida Fishing Academy. More than 200 OST professionals attended.OCT2017OCT2017OCT2017NOV2017DEC2017JAN2018SUPPORT FOR OUT-OF-SCHOOL TIME PROFESSIONALSEvents15

Page 17

Pink Shirt DayPrime Time, Literacy Coalition of Palm Beach County, Palm Beach County Library System in Belle Glade facilitated Pink Shirt Day workshops for 149 OST professionals, where they learned how to conduct their own Pink Shirt Day programs at their sites.Professional Development Afterschool Consortium Event: Paper Tigers Documentary & DiscussionPrime Time, Center for Child Counseling and Keiser University hosted 67 afterschool professionals to screen “Paper Tigers” as a follow up to “Resilience” that was viewed in November. Advancing Afterschool Awards BreakfastPrime Time held its Advancing Aerschool Awards breakfast at the Embassy Suites in West Palm Beach with 174 in aendance, where aerschool professionals were recognized for their accomplishments during the past year. Prime Time also announced its Advancing Aerschool Awards recipients, who were nominated by their peers, in various categories including outstanding directors, front line staﬀ, ELO instructors and more.ELO Launch PartyPrime Time and Palm Beach County Therapeutic Recreation, highlighted new ELO providers that were awarded funding as the result of Prime Time’s Request for Proposal. More than 150 OST professionals had the opportunity to sign up with the ELO providers onsite and experience live demonstrations. FEB2018MAR2018M AY2018SEPT2018 16

Page 18

During 2017-2018, Prime Time measured the social and emotional skills of youth at 22 out-of-school time programs throughout Palm Beach County. Using the Staff Rating of Youth Behavior (SRYB) created by the David P. Weikart Center for Youth Program Quality, 77 front-line staff assessed the skills of 1,157 youth. At the end of the school year, 34 staff returned to rate 435 of the same youth, providing an indication of change over time for some participants. Skills improved in every category, including emotion regulation and self-awareness. Goal-directed behavior was the area most in need of development. Emotion management, empathy, teamwork, initiative and problem-solving were skills that were measured during the assessments. Prime Time also explored the impact of expanded learning opportunities (ELO) through youth surveys and focus groups. Surveys captured levels of engagement while focus groups explored the rich experiences of youth during the ELO sessions. The team conducted 30 focus groups with 270 youth, who also completed the surveys, and found that all ELO providers offered experiences that youth found personally relevant, challenging and inspiring. During this fiscal year, 226 OST practitioners completed the annual Prime Time Satisfaction Survey and shared high levels of approval for the organization’s services and staff. Prime Time also supported the measurement and analysis of knowledges gains in professional development trainings. Knowledge gains were captured for 325 training participants in 24 trainings. Practitioners learned new strategies or skills for working more effectively with children and youth.STEAM Initiative ImpactNinety-six percent of youth reported learning things that were important to them. Youth (92 percent) said they tried something new. Additionally, 92 percent of youth surveyed that they would like to do the activities again. When asked about enjoyment, 97 percent of youth stated they enjoyed the activities during the ELO sessions. SUPPORT FOR THE OUT-OF-SCHOOL TIME FIELDEducating the Field on a National ScaleA workshop presented by members Prime Time’s Professional Development Team at the 2018 National Afterschool Association convention was rated as one of the top five of the nearly 170 sessions! More than a 100 participants attended the Reframing Behavior Management workshop, which incorporates key elements of youth voice, social and emotional learning, and the identification of mistaken beliefs in relation to behavior. This top spot earned Prime Time an automatic invitation to present at NAA’s 2019 convention in New York and an invitation to present at NAA’s Virtual Convention in November 2018, which reached more than 700 participants! 68%Ask Listen EncourageMagic of Learning Reading and Science in OSTPlanning and ReflectionProgressive TooStructure and Clear LimitsYouth VoiceReframing Behavior ManagementProgressive Aerschool Practitioner44%43%45%25%72%41%53%59%61%60%80%62%62%74%67%Professional Development Pre- and Post-Knowledge Measures: Averaged by TrainingPre-Knowledge Measure Post-Knowledge Measure17

Page 19

REVENUE & EXPENSESIn-Kind Contributions and Other 2.8%Foundations 8.8%Government-Expanded Learning Support 40.8%Government-Program Support 47.5%Positive Youth Development 9%Quality Improvement 15%Community Outreach 8%Academic 14%Administration 6%Research 8%Health & Wellness 6%Integrated Arts 12%Professional Development & Training 22%Prime Time 2017-2018 Revenue: $7,044,981Prime Time 2017-2018 Expenses: $7,006,144For the fiscal year ended September 30, 2018, Prime Time’s total expenses were $7,006,144 consisting of program expenses of $6,565,183 (94%) and administrative and general expenses and fundraising expenses of $440,961 (6%). For the fiscal year ended September 30, 2018, Prime Times total revenue was $7,044,981 including grant revenue of $6,222,406, foundation revenue of $623,476 and other revenue of $199,099 from donations, interest income and in-kind contributions. Prime Time was awarded grants from the Children’s Services Council of Palm Beach County, The Wallace Foundation, Palm Beach County Youth Services Depament, Community Foundation for Palm Beach and Main Counties, and The Walter & Adi Blum Foundation, Inc. 18****Expanded Learning Providers

Page 20

Oﬀicers Nate G. Nichols, Ph.D., President Community VolunteerReuben B. Johnson III, Vice President Community VolunteerJulie Hermes Castillo, Treasurer Community VolunteerLindsay Wallace Senior Communications Advisor NextEra Energy, Inc.Members Alison Adler, Ed.D. ConsultantKiwana Alexander-Prophete Director, Extended Learning (Out-of-School Time)Warren Eldridge Chief Executive Oﬀicer Early Learning Coalition of Palm Beach CountyLawrence Gordon Vice Mayor, Town of Haverhill President, Phoenix MediationErin McColskey Community VolunteerAngela Prudenti Senior Counsel Sachs Sax CaplanStacey Watson Executive Director ACHIEVE Palm Beach CountySuzee L. Harvey, ex oﬀicio President/CEOBOARD OF DIRECTORS*As of September 30, 201819

Page 21

AdministrationDeanna Jo Booker, Controller Paola Cedeno, Event and Data Management Specialist Suzee L. Harvey, President/CEO Joey Heﬀeran, Communications AssistantJulie E. Meyer, Human Resources Generalist Katie Olavarria, Communications Manager Celine Provini, SEL LeadEnid Tavares, Oﬀice Administrative Assistant Kimberly Terranova, Executive Operations Administrator Maria Valle, Financial Business Specialist Community Panerships Dante Drummer, Community Panerships SpecialistNicole Edwards, Director of Community Panerships Mary Swinford, Community Panerships Manager Professional Development Knellee Bisram, SEL SpecialistKatherine Gopie, Director of Professional Development Jennifer Jones, Professional Development Manager Jennifer Newball, Professional Development AssistantElisa Moro, Career Advisor Patricia Sasson, STEAM SpecialistAnton Spalding, Middle School Specialist Nicole Tarsia, Scholarships and Incentives Specialist Jinel Trinity, Instructional Design Specialist Quality Improvement Yolanda Adams, Quality AdvisorJunior Beauzier, Quality AdvisorTeal Chance, Director of Quality Improvement Patrick Freeland, Quality Improvement Manager Rose Newbold, Assessment ManagerDebra Rivera, Quality Advisor Lynn Stanavitch, Quality Advisor Anita Winkis, Quality Advisor Research Stefania Giannella, Research Associate Lisa Lindeman, Ph.D., Director of Research Stacey Rashford, Research Assistant STAFF*As of September 30, 2018 20

Page 22

Community Foundation for Palm Beach and Martin CountiesPalm Beach County Youth Services DepartmentThe Wallace FoundationWalter & Adi Blum Foundation, Inc.In addition, Prime Time gratefully acknowledges the following funders for their contributions greater than $5,000 for the 2017-2018 fiscal year:Funder AcknowledgmentPrime Time gratefully acknowledges the generous support of its funders. Their investments have made it possible for Prime Time Palm Beach County to develop an array of supports to increase capacity of out-of-school time providers to deliver high quality programs to the children and youth of Palm Beach County.Prime Time is particularly grateful for the continued support of its primary funder, the Children’s Services Council of Palm Beach County.21

Prime Time Annual Report 2017-18

Page 1

Page 2

Page 3