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Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 Portal Process Notes Contents Page 1. Distribute Employee Credit Card Statements 2. How to Download Employee's Credit Card Statements 3. Where to Find the Credit Card Portal Log in Details 4. Where to Find the Supplier Portal Log in Details

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 Distribute Employee Credit Card Statements Version Number 1.0 Section Portals Date of implementation 17/09/2022 Date of Last Review 17/09/2022 Process Scope The transactional team are responsible for distributing employee’s company credit card statements monthly. Process Steps 1. How to download employee credit card statements. 2. Once you have your statements downloaded, you will then have to construct an email to distribute these statements. 3. When constructing the email, make sure to send the statement to the correct person, in the subject line enter (the current month) “Credit Card statement” and ensure you add the PDF of the credit card statement. A very important step is to add the approval cut-off date to this email. This can be found on the Vesta finance timetable. Tips, Tricks and Troubleshooting Where to find the Transactional Timetable

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 How to download Employee credit card statement Version Number 1.0 Section Portals Date of implementation 17/09/2022 Date of Last Review 17/09/2022 Process Scope This process enables you to download the credit card statements for employees for each business. Process Steps 1. Refer to Where to Find Credit Card Portal Log In Details 2. On the excel file you will find a link to the banking log in screen, and the relevant username and password for that company. 3. To log in to the portals, you will have to obtain a onetime password that will be sent to the Vesta Central Transactional mailbox.

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 4. When logged in to the portal, select Account Statement and you will see a list of bank statements, choose the one you require. 5. Once you have downloaded the statement, you can save it by clicking on the printer icon.

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 Once clicking on this icon another page will appear, on this page ensure the destination selected is “save as PDF”. Then proceed to press “Save”, at this point you will be able to save the statement. 6. Save everyone’s statement in the Vesta X drive – Accounts payable – 2022 – (your required company) – credit cards. Each month create a new folder for the given month. Tips, Tricks and Troubleshooting

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 Where to Find the Credit Card Portal Log in Details Version Number 1.0 Section Portals Date of implementation 17/09/2022 Date of Last Review 17/09/2022 Process Scope This process will enable you to find the document with all the credit card portal log in details for the various companies. Process Steps 1. Open File Explorer – Select Vesta Finance (X) – Select Accounts payable

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 2. Within the Accounts Payable folder open “Supplier portal logins” 3. Within “Supplier portal logins” you will find “CreditCard Portal Login Details” Tips, Tricks and Troubleshooting

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 Where to Find the Supplier Portal Log In Details Version Number 1.0 Section Portals Date of implementation 17/09/2022 Date of Last Review 17/09/2022 Process Scope This process will enable you to find the document with all the supplier portal log in details for the various companies. Process Steps 1. Open File Explorer – Open Vesta Finance (X) – Accounts payable

Vesta Software Group – Finance Process Note Manual Last Amendment Date: 03/11/2022 2. Open the Supplier portal login folder. Tips, Tricks and Troubleshooting