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PARLIAMENTARYPROCEDURE

WAT S ARIMETAYPOEDRE?It's a set of rules for conducting business at meetings and public gatherings. Because it allows everyone to be heard and to make decisions with out confusion. • DEMOCRATIC RULE• PROTECTION OF RIGHTS• FLEXIBILITY• A FAIR HEARING FOR EVERYONEIt can be adapted to fit the needs of any organization. So, it's important for everyone to know the basic rules! WY IS ARIMETAYPOEDRE MORAN?PALIMETAY ROEDRE MEN:HER & BE ER

PALIMETAY ROEDRE HA A LOG ISOR.• It originated in the early English Parliaments• It came to America with the first European settlers• It became uniform in 1876 when Henry M. Robert published his manual on Parlimentary Law.ROER’S ULS OF RERPALIMETAY ROEDRE HEP GE TINS ON. MAKE MOTIONS that are in order.OBTAIN THE FLOOR properlySPEAK clearly and concisely.OBEY the rules of debate.And, most of all, be courteous.That's always in order.Today, Robert's Rules of Order Newly Revised, 9th Edition,is the basic handbook of operation for many clubs, organizations and other groups.

Here's a typical example:1. CL TO RERIf a quorum* is present, the chair (the person conducting the meeting) says, "The meeting will come to order." 2. MIUTS The secretary reads a record of the previous meeting. 3. OFIER' REORSThis is often limited to a report from the treasurer, but others may report at this time. 4. CMITE REORSFirst come reports from standing (permanent) committees, then from special (temporary) committees. 5. SEIL ORERThis is important business previously designated for consideration at this meeting. 6. UNINHE BUINSThis is business that has come over from the previous meeting. 7. NE BUINSNew topics are introduced.A FIXED AGENDA, OR ORDER OF BUSINESS,is generally followed by organizations using parliamentary procedure.

8. ANONCMETThese inform the assembly (the people at the meeting) of other subjects and events. 9. ADORMETThe meeting ends by a vote or by general consent(or by chair's decision if time of adjournment was prearranged by vote). HO DO EMER GE TER AY? They make motions. A motion is a proposal that the assembly take a stand or take action on some issue. Members have a right to:• PRESENT MOTIONS (make a proposal)• SECOND MOTIONS (express support for discussion of another member's motion)• DEBATE MOTIONS (give options on the motion)• VOTE ON MOTIONS (make a decision) A quorum is the number or percentage of member that must be present for business to be conducted legally. The actual number is usually stated in bylaws

1. MAN OTONThese introduce subjects for consideration. They cannot be made when another motion is before the assembly. They yield to privileged, subsidiary and incidental motions. For example: "I move that we purchase ... " 2. SUSIIR MOINThese change or affect how the main (They are voted on before the main motion.) For example: "I move to amend the motion by striking out..."3. PIVEGD OTONThese concern special or important matters not related to pending business. In general, they are considered before other types of motions. For example: "I move to adjourn ... " 4. INIDNIL OTONThese are questions of procedure that arise out of other motions. They must be considered before the other motion.For example: "I move to suspend the rules for the purpose of .... "5. MOIN TAT RIG A QUSIN AGIN EFRE HE SEML These enable certain items to be reconsidered. In general, they are brought up when no business is pending. For example: "I move to reconsider ... " 5 GEERL YES F OTON

IS T IN RER? Your motion must relate to the business at hand and be presented at the right time. It must not be obstructive, frivolous or against the bylaws. MA I NERUP TE SEKE? Some motions are so important that the speaker may be interrupted to make them. The original speaker regains the floor after the interruption has been attended to. DO  NED A SEON? Usually, yes. A second indicates that another member would like to consider your motion. It prevents spending time on a question that interests only one person. IS T EBTALE? Parliamentary procedure guards the right to free and full debate on most motions. However, some subsidiary, privileged and incidental motions are not debatable. CN IT E MEDE? Some motions can be changed by striking out or inserting wording, or both. Amendments must relate to the subject as presented in the main motion. WAT OT IS EDE? Most require only a majority vote (more than half the members present and voting). But motions concerning the rights of the assembly or its members need a 2/3 vote to be adopted. CN IT E REONIDED? Some motions can be debated again and revoted to give members a chance to change their minds. The motion to reconsider must come from the winning side. CMUNCTE FETIEL REATN TO OTON:QUSINSOESee table on pages 8 and 9 for details on specific motions.

PALIMETAY ROEDREAT  GANEHere are some motions you might make, how to make them, and what to expect of the rules.1) Unless move when no question is pending. 2) Affirmative votes may not be reconsidered.(3) Unless vote on question has begun.(4) Unless the committee has already taken up the subject.(5) Unless the motion to be amended is not debatable.You Say This: May YouInterruptThe Speaker?To Do This: Adjourn Meeting Call An Intermission Complain About Heat, Noise, Etc. Temporarily SuspendConsideration Of An Issue End Debate And Amendments Postpone Discussion For A Certain Time Give Closer Study Of Something Amend A MotionIntroduce BusinessProtest Breach Of Rules Of Conduct Vote On A Ruling Of The Chair Avoid Considering An ImproperMatter THE MOTIONS LISTED ABOVE ARE IN ORDER OF Verify A Voice Vote By Having Members Stand Request Information Take Up A Matter Previously TabledReconsider A Hasty Action Suspend Rules Temporarily"I move that we adjourn." NONOYESNONONONONONOYESYESNOYESYESYESNOYES (9)"I move that we recess for.... " "I rise to a question of privilege." "I move to table the motion." "I move the previous question." "I move to postpone the discussion until ... " "I move to refer the matterto committee.""I move to amend the motion by... ""I rise to a point of order.""I move that we recess for.... " "I rise to a question of privilege." "I move to table the motion." "I move the previous question." "I move to postpone the discussion until ... " "I move to refer the matter to committee.""I move to reconsider the vote on... " "I move that..."

Here's a typical example:1. CL TO RERIf a quorum* is present, the chair (the person conducting the meeting) says, "The meeting will come to order." 2. MIUTS The secretary reads a record of the previous meeting. 3. OFIER' REORSThis is often limited to a report from the treasurer, but others may report at this time. 4. CMITE REORSFirst come reports from standing (permanent) committees, then from special (temporary) committees. 5. SEIL ORERThis is important business previously designated for consideration at this meeting. 6. UNINHE BUINSThis is business that has come over from the previous meeting. 7. NE BUINSNew topics are introduced.(6)Unless the chair submits to the assembly for decision.(7) A 2/3 vote in negative is needed to prevent consideration of the main motion.(8) Only if the main question has not been debated yet.(9) Only if thespeaker has the floor but has not actually begun to speak.(10)Unless the motion to be reconsidered is not debatable.PRECEDENCE ... BELOW, THERE IS NO ORDERDo You Needa Second?YESYESNOYESYESYESYESYESYESNOYESYESNONONOYESYESIs It Debatable?NONO (1)NONONOYESYESYES (5)YESNOYESNONONONONOYES (10)Can It BeAmended?NOYESNONONOYESYESYESYESNONONONONON0NONOWhat VoteIs Needed?MAJORITYMAJORITYNO VOTEMAJORITY2/3MAJORITYMAJORITYMAJORITYMAJORITYNO VOTEMAJORITY2/32/3 (7)NO VOTENO VOTEMAJORITYMAJORITYCan It BeReconsidered?NONONONO (2)YES (3)YESYES (4)YESYESNOYESNOYES (8)NONONONO

HO DO  PEST Y OTON? Here's what happens when you want a motion considered:1. YO OBAN HE LOR • Wait until the previous speaker is finished. • Rise and address the chair. Say, "Mr. (or Madam) Chairperson" or "Mr. (or Madam) President." • Give your name. The Chair will recognize you by repeating it.2. YO MAE YOR OTON • Speak clearly and concisely. • State your motion affirmatively. Say, "I move that we do ... " instead of "I move that we do not..." • Stay on the subject and avoid personal attacks.

3. YO WAT OR  SEON • Another member will say, "I second the motion." • Or, the chair will call for a second. • If there is no second, your motion will not be considered. • Motions made at the direction of a board or committee (of more than one person) do not require a second .4. TE HAR TAES OR OTON • The chair must say, "It is moved and seconded that we ... " • After this happens, debate or voting can occur. • Your motion is now "assembly property," and you can't change it without consent of the members.5. YO EXAN ON OR OTON • As the person who made the motion, you are allowed to speak first. • Direct all comments to the chair. • Keep to the time limit for speaking. • You may speak again after all other speakers are finished. • You may speak a third time by a motion to suspend the rules with a 2/3 vote.6. TE HAR UT TE QUSIN • The chair asks, "Are you ready for the questions?" • If there is no more debate, or if a motion to stop debate is adopted, a vote is taken. • The chair announces the results.MOE N OTON

YOR OT CUNSTE MEHO OF VOIN ON  MOIN DEENS ON HE SIUTIN AN ON HE YAW OF OR ORANATON. YO MA VOE B:VOC - The chair asks those in favor to say "aye" and those opposed to say "no" (for majority votes only). A member may move for an exact count. SOW F ANS - Members raise their hands to verify a voice vote, or as an alternative to it. This does not require a count. A member may move for an exact count. ROL CL - If a record of each person's vote is needed, each member answers "yes", "no" or "present" (indicating the choice not to vote) as his or her name is called. BALO - Members write their vote on a slip of paper. This is done when secrecy is desired. GEERL CNEN - When a motion isn't likely to be opposed, the chair says, "If there is no objection ... " Members show consent by their silence. If someone says, "I object," the matter must be put to a vote.

A MOIN O LA ON HE ABEThis motion is used to lay something aside temporarily to take care of a more urgent matter. It should not be used to prevent debate or kill a question. Members can "take from the table" a motion for reconsideration. This must happen by the end of the current or next session (depending on how soon the next session is scheduled). A MOIN O POTON INEFITLThis is parliamentary strategy. It allows members to dispose of a motion without making a decision for or against. This is useful in case of a badly chosen main motion for which either a "yes" or "no" vote would have undesirable consequences. Are we ready for the question? A question (motion) is pending when it has been stated by the chair but not yet voted on. The last motion stated by the chair is the first pending. The main motion is always the last voted on. MOE BOT OTN

GOSAR & INEXADJOURN - To end the meeting Ways to adjourn .................................................... 4How to move to adjourn..................................... 8-9AGENDA - Business to be considered during the meeting................................................................... 4AMEND - To change a motion Ways to amend....................................................... 7How to move to amend ...................................... 8-9COMMITTEE - A group of members chosen for a certain task............................................................ 4DEBATE - Discussion about a motionMembers' rights..................................................... 5When to debate ................................................... 7-9Rule of debate ...................................................... 11

GOSAR & INEXGENERAL CONSENT - Adopting a motion without a vote ................................................................... 12IN ORDER - Relevant to the business at hand ....7 MAJORITY - More than half of the members present and voting In voting ................................................................. 7When required .................................................... 8-9MOTION - A proposal that the assembly take a stand or take action on some issue Types of motions .......................................... 6 & 13Procedures affecting motions ........................... 6-7Typical motions .................................................8-9How to make a motion ...................................10-11QUORUM - Number or percentage of members that must be present to conduct businesslegally..................................................................... 4SECOND - A verbal signal from a member that he or she wishes to consider a motion just made Members' right ..................................................... 5When required ................................................... 7-9How to give a second........................................... 11VOTING - Means by which motions are accepted or rejected by the assemblyMembers' right ......................................................5 What vote is needed ........................................... 7-9Method of voting ................................................. 12

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