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Message FamilyHandbook ValuesMissionEnsure SafetyFacilitateDevelopmentFoster CommunityUphold Integrity Cultivate JoyProvide a nurturing,safe, and enrichingenvironment wherechildren thrive andfamilies feel supported.(616) 577-6887 hello@hunteysclubhouse.comContact Information H U N T E Y S C L U B H O U S E . C O M

Welcome. We are proud to be the area’s leading early learningand child care center and look forward to serving your family. We provide care for children from 6 weeks old to 12 years old.Our goal at Huntey’s Clubhouse is to nurture and facilitate thedevelopment of the whole child. You can be confident yourchild will thrive in a positive environment with our nurturingand supportive team members. We know a new beginning comes with questions. Thishandbook is here to serve as a guide for you and your family onthis journey. We have a Parent Resource section on our websitethat has an array of information:https://hunteysclubhouse.com/parentresources/ . Please take afew minutes to become familiar with this information and thedocuments provided during the enrollment process. You candirect any questions to your Director or reach our CentralOffice using any of the contact methods on the front page ofthis handbook. Prior to your child’s first day, you must complete theenrollment documents. These will be delivered to youelectronically and include, but not limited to: theParent/Handbook Acknowledgement, Child InformationRecord , Medication Permission, Topical OintmentAuthorization Form, Food Program (CACFP) Paperwork, and aHealth Appraisal signed by your child’s physician or a signedimmunization waiver if your child is 5-12 years old. During the enrollment process, we ask that you complete theGet to Know Me, Family Culture Questionnaire, and FamilyVolunteer Interest form. We value the information provided,especially on the Family Culture Questionnaire, as it gives anopportunity to share your family's unique beliefs and culture.This information is used to incorporate every child's diversebackground in the classroom through books, activities andgroup discussions.

We encourage you to check out the resource boards at yourcenter. Each location offers a Parent Resource Board, whereyou will find local resources and agencies available to thecommunity. We also regularly share information and resourcesfrom community groups on our website and Facebook pages.In addition to our main public Facebook page, each center hasa private Facebook page for enrolled families and teammembers- simply search the location and answer themembership questions. As always, please reach out with any questions, suggestions orconcerns. We are so excited for you to join our Huntey’sClubhouse family! *Huntey’s Clubhouse reserves the right to change existingpolicies and procedures or introduce new policies andprocedures at any time

Table of contentYour Child’s First Day! About our ProgramsEducational Philosophy Teachers & Team MembersInterns & VolunteersAmericans with Disabilities ActHome Language PolicyProcare Application Procare Unique Code, Kiosk, & Authorized Pick-Ups Educational Programs Infants Toddlers (This includes classrooms for ages up to 3 yearsold) The Preschool Academy (Preschool and Pre-K/GSRP)CurriculumAssessments School Age & Summer Breaks Parent-Teacher Conferences Transitioning to a New ClassroomTypical Daily ScheduleChild Care and HealthHealth at HunteysNutritionMenus Infant Bottles ClothingPersonal BelongingsPositive GuidanceBiting Diapering and Potty TrainingRest TimeHand Washing

Table of contentIllnesses, Medical Forms, and Allergies Temporary Exclusion Sanitizing Contagious DiseasesIllness ChartMedications & Topical Nonprescription Medical RecordsAllergies Safety and SecuritySecurity, Locks, and Cameras Destruction of PropertyChildren’s RecordsMandated Reporting RequirementsCustody Agreements Drop-Off Policy (by 10am)Late PickupsEmergencies and Crisis Response Child Accidents & Incident ReportsProcedures Parent Communication and Concerns EnrollmentChild RecordsHoliday ClosuresProfessional DevelopmentPayment PoliciesDHS SubsidyNondiscrimination Withdrawals Termination of Services Regulatory Agencies & Licensing Notebook Drinking Water SafelyIllness Chart

Your Child’s First Day! New environments can be exciting and scary! Please plan tospend a few extra minutes at drop-off during your child’s firstweek of school. Our nurturing team members have trained onhow to make the transition as smooth and seamless aspossible. Separation anxiety is natural. Within days or weeks,your child will develop a routine and feel comfortable in theirnew classroom. We will make every effort to create a welcoming environmentfor you and your child. We believe parent to teachercommunication is a key part of your child’s success and weencourage you to maintain open communication with theteam members in your child’s classroom. If your family wouldlike to visit our center prior to the first day of enrollment, togive everybody an opportunity to meet and become betteracquainted, we encourage that! Please reach out ahead oftime so we can accommodate your visit. If you have a concern, we encourage you to first reach out toyour Lead Teacher or Director, preferably through Procare. Thisensures that we can set aside dedicated time to discuss thesituation thoughtfully and avoid distractions that can occurduring pick-up and drop-off. We want to create a space whereconcerns can be addressed directly and professionally, withoutrelying on the input of others who may not fully understandthe context. About our Programs Educational Philosophy At Huntey's Clubhouse, our approach centers around "wholechild development," which goes beyond academics to includesocial, emotional, and physical growth. We believe that eachchild is an individual with a distinct personality, temperament,and capacity for learning. We aim to nurture children intoactive, creative contributors to their communities, ultimatelyenhancing the overall health and prosperity of society. Back to Table of Contents

By focusing on whole child development, we strive tounderstand each child's current abilities and comfort levels,helping them grow socially, emotionally, and cognitively. We believe that children thrive when they feel loved,nourished, and secure. We are committed to providing a safeand caring environment where every child feels valued andsupported. Equally important are healthy meals that fuel theirgrowth, learning, and overall well-being. Our curriculum blends a research-based, nationally acclaimedprogram with our own activities and techniques tailored toconnect with children in our local areas. As children engagewith our curated curriculum, they naturally grow across allareas of development, including social-emotional, physical,language, and cognitive growth. For certain age groups, youwill receive detailed observations during our fall and springconferences, along with daily updates through the Procareapp. If you ever feel that we need to know valuable informationabout your child, please communicate with your Lead teacheror Director. We are committed to providing an inclusiveenvironment for every child. Teachers & Team Members Children are precious and must receive care from adults whoare capable and caring--whose values enable them to beexcellent role models. All team members have cleared abackground check and fingerprinting. The State of Michiganrequires completion of Health & Safety Training for LicensedChild Care Providers, Infant/Child/Adult CPR, First Aid,Protecting Infants: Reducing Risk of SIDS and Shaken BabySyndrome, Infant Safe Sleep, several courses in creating amulticultural environment, and more. In addition to the staterequirements, new team members complete an in-depthonboarding, where we can focus deeply on how we cansupport children in our region. Back to Table of Contents

We look for team members who are nurturing, dedicated, andcommitted to the emotional needs of all the children in ourcenters. Any staff or volunteer registered on either the Michigan StatePolice Sex Offender Registry or the Dru Sjodin National SexOffender Public Website is prohibited from having contactwith any child in care.Interns & Volunteers We are proud to partner with local colleges and universities toencourage the growth of our early childhood educators. Ateam member supervises all interns and volunteers to ensurethe proper care of the children. In addition, each intern andvolunteer is vetted through the PSOR (Public Sex OffenderRegistry) system. Interns and volunteers do not count as part ofour child-to-staff ratio. Americans with Disabilities Act We review each child’s needs on a case-by-case basis andmake reasonable accommodations for any child who cansafely participate in a group care environment. Please discussyour child’s needs with the Director before you enroll or upondisablement. An ADA Special Needs Packet needs to becompleted, which will help our team determine if we can enrollyour child. Our policy is to accept children whenever possible,in compliance with the Americans with Disabilities Act (ADA),its regulations, and any other applicable local, state, or federallaws pertaining to the provision of services to individuals withdisabilities. The ADA packet can be found under FAQ on ourwebsite or talking to your Enrollment Specialist. We want to provide the best possible care for your child. If youhave additional information or documentation of your child’sneeds, please include these documents. If you have anyquestions or concerns regarding the enrollment or care of yourchild with special needs, please contact your director, ourleadership team, or the Disability Services Team at 1-800-633-1488 ext. 1440. Back to Table of Contents

Home Language Policy At Huntey’s Clubhouse, we value each child’s home languageas an important part of who they are. Supporting children inusing their home language helps build confidence,strengthens learning, and fosters a deeper connectionbetween home and school. We believe multilingualism is astrength, and we are committed to creating a learningenvironment that reflects and respects our families’ diversebackgrounds. To support home language development, our classrooms: Encourage children to speak and express themselves intheir home language during play and activities Include bilingual books, labels, and materials wheneverpossible Incorporate songs, stories, and games from a variety ofcultures Use visuals, gestures, and hands-on experiences to supportdual language learners Welcome families to share cultural traditions, read stories,or sing songs in their home language While our team may not include native speakers of everylanguage, we are committed to learning key phrases and usinginclusive practices. Children may hear responses in English, butwe will always strive to acknowledge and honor their homelanguage. We also offer resources and materials to helpfamilies continue developing their child’s language skills athome. Procare Application We utilize Procare Parent Engagement, a free and securemobile application, to share each child’s daily information withparents in real time. This innovative app, available on iOS andAndroid devices, empowers families to stay connected withtheir kids throughout the day by receiving notifications,reminders, photos, and more right from their smartphones ortablets. Back to Table of Contents

During the enrollment process, you will receive an invitation toProcare. Staying connected with your child throughout the day greatlybenefits their growth and development. This communicationalso allows parents to reinforce learning, discuss the child’sexperiences, and support socio-emotional development. Mostimportantly, consistent connection enables parents and teammembers to work together to nurture the whole child. Procare Unique Code, Kiosk, & Authorized Pick-Ups Safety is one of our values at Huntey’s Clubhouse. Maintaininga secure and safe environment for the families and teammembers is critical. Your unique Procare code is confidentialand should not be shared with anyone. Sharing your uniquecode is a violation of Huntey’s Clubhouse policies. If you have aspouse or another authorized pick-up, they will receive theirown unique code. Near the entrance of the facility, there will be an ipad kiosk. Atdrop-off and pick-up, please enter your unique code into thekiosk to sign your child in and out, and ensure you completethe signature portion as well. On arrivals, we ask that youpersonally drop off your child inside their classroom. This allowsfor a consistent routine for your child and face-to-face withyour child’s teachers. Information regarding Authorized Pick-Up & New Pick-UpPeople: An authorized pick-up is someone, like a grandparent, whowill regularly pick up your child. To add an authorized pick-up, please notify the Director through Procare, email, or awritten request. They will need to provide a valid ID. Thisprocess can take up to a week. Back to Table of Contents

For one-time pick-ups, it’s not necessary to add them as anauthorized pick-up. To keep our buildings secure aspossible, we want to refrain from adding unnecessarypeople. Instead, communicate this directly with theDirector via Procare or in person so we can arrange accessto the building and ensure they can sign your child outproperly. They will also need to provide a valid ID. Educational Programs Infants We understand that our littlest ones need a safe and lovingenvironment to welcome them each day. Our program isdesigned to be nurturing and developmentally appropriate forinfants 6 weeks and older, encouraging growth through dailyactivities that support physical, cognitive, and emotionaldevelopment as well as social interaction. Parents can stay connected through the Procare app, whichprovides updates throughout the day on your infant's activitiesincluding diaper changes and feedings. Daily activities for infants include: Tummy time and physical exercises Sensory exploration through age-appropriate activities Group interactions for social development One-on-one time to enhance communication skills Weather permitting, outdoor play to promote gross motordevelopment Toddlers (This includes classrooms for ages up to 3 years old) Every toddler is a unique individual with their own interestsand learning style. Our toddler classrooms nurture and supporteach child's growth across all areas of development, providingengaging sensory experiences in a warm, inclusive, and lovingenvironment. Back to Table of Contents

As infants transition to toddler classrooms, they will begintransitions from napping in cribs to on cots or mats as well aseating at the table versus a high chair. These all happen at thechild’s own pace. Our teachers provide many outlets for creative expression,including games, songs, movement, and art, which help yourchild build skills and confidence. By encouraging child-directed play, we ensure your child develops at his or her ownpace. Sharing, cooperating, and taking turns all teach yourchild the importance of being part of a group. We encourageindividual and group activities in a structured environment asthey prepare for The Preschool Academy. Your toddler’s daily activities include: Whole group activities and discussions that promote socialskillsSmall group instruction including planning and recall times Free play with specific areas for dramatic play, scienceexploration, reading, block areas, language andcommunication, and sensory exploration Interactive play to encourage social skills and friendships Hands on activities that promote creativity Monthly themes with daily activities and familyengagement Regular communication using the Procare app Daily outdoor play encouraging gross motor development The Preschool Academy (Preschool and Pre-K/GSRP) Your child will move from the toddler classrooms to Preschoolthen Pre-K (also could be a GSRP classroom if your center hasone). Pre-K/GSRP is typically the last step before your child’s formaleducation is prekindergarten (prek) and we are committed topreparing your preschooler for that experience. To facilitatethat transition, we promote structure in the classroom whileincorporating essential daily activities for your child’sdevelopment.Back to Table of Contents

We encourage our teachers to create a folder for kindergartenassessments. Daily activities in Prekindergarten include: Small and large group activities to encourage socialdevelopment Activities that promote communication skills and literacy Free play to encourage social play and independence Daily outdoor play for gross motor development Sensory experiences and activities Daily communication using the Procare app Curriculum Our curriculum blends a research-based, nationally acclaimedprogram with age-appropriate activities tailored to connectwith children in our local areas. As children engage with ourcurated curriculum, they naturally grow across all areas ofdevelopment, including social-emotional, physical, language,and cognitive growth. The curriculum often aligns withseasonal themes and holidays. Assessments All centers use a variety of tools to monitor and support yourchild’s development including assessments, observations, andportfolios. Our centers use assessments to help us supportyour child’s education and growth. Our team members use these methods to assess eachindividual child in their current developmental stage. Thisconstant observation enables our teachers to accuratelycommunicate with parents about their child’s development. School Age & Summer Breaks All centers offer various levels of school age care and summercamp. Please speak directly with your Director regardingavailability and programming. Back to Table of Contents

Summer camp enrollment is subject to change and is on ayear-by-year basis, which requires re-enrollment for eachsummer camp or school year. Early Learning Check-In (Parent-Teacher Conferences) Typically, we hold early learning check-ins, (these may also beknown as meet the parent/teacher nights), twice a year. Theseconferences allow for an in-person conversation betweenparents and teachers to discuss assessments, development,and to answer any questions caregivers or parents may have.Your center will send out communication, typically throughProcare, with specific information and any sign-up required. Transitioning to a New Classroom When we consider a transition from one class to the next, welook at your child’s developmental and maturity levels, as wellas space availability in other classrooms. We have designed ourprocess to get your entire family involved during a transition.This improves your child’s adjustment to the new space,teachers, and classmates. You will receive information as thetime comes for your child to prepare to transition into a newclassroom. Your child will spend time visiting the newclassrooms, getting acquainted with new teachers andenvironment before they officially transition. Typical Daily Schedule *Schedules vary based on room & age 5:30-8:00 Welcome Friends/ Free Play 8:00-8:15 Bathroom/Wash Hands 8:15-8:45 Morning Group Activity 8:45-9:30 Large Motor Activity/ Outdoor Play 9:30-10:00 Bathroom/Wash Hands 10:00-10:15 Morning Snack 10:15-11:00 Creative Expressions Small Groups/Centers 11:00-11:15 Clean Up 11:15-11:30 Group Activity 11:30-12:30 Lunch Time, Bathroom, Prepare Nap Area Back to Table of Contents

12:30-2:15 Nap/Quiet time 2:15 Wake/ Clean-up/Bathroom 2:30-2:45 Afternoon Snack 2:45-3:30 Afternoon Group Time 3:30-3:45 Clean-Up/ Bathroom 3:45-4:45 Outdoor Play/ Large Motor Activity 4:45-6:00 Free Play / Light Snack/ BathroomChild Care and Health Health at Hunteys Health at Huntey’s is an initiative at Huntey’s Clubhousedesigned to promote the physical, mental, and emotional well-being of children and team members. The program focuses onfostering lifelong wellness through a variety of activities,resources, and habits that support healthy development. It isimportant that children are healthy in body, mind, and soul—ready to grow, learn, and thrive. Key components our Health at Huntey’s initiative are: Healthy Habits: Teaching children essential practices liketeeth brushing, hand washing, and nutritious eating. Physical Activity: Incorporating movement into dailyroutines, including outdoor play, gross motor activities, andyoga sessions led by trained professionals. Our yogapractice does not have religious affiliation and is meant toinspire movement and emotion regulation. Mental Wellness and Brain Development: One way we dothis is through our partnership with The Literacy Bus, whichvisits the centers and gives children a creative outlet,chance to explore literature, and take home a book. TheLiteracy Bus brings access to books that spark curiosity andenhance cognitive growth, helping children developlanguage, critical thinking, and problem-solving skills. Wellness Education: Providing children and families withtools and information to encourage a balanced, healthylifestyle. Back to Table of Contents

Safe Environments: Using plant-based and dye-freeproducts wherever possible. We focus heavily on child-safecleaning products to reduce exposure to harmfulchemicals. You can find the list of our cleaning products onour website using the link below. Health at Huntey’s embodies our company’s values of safetyand facilitating development, ensuring every child has theopportunity to thrive in a nurturing, healthy environment. Formore information, please visit:https://hunteysclubhouse.com/health/ Nutrition Each center provides breakfast, lunch and two snacks daily forevery child. We strive to provide nutritious meals that childrenenjoy eating! When creating our menu, ensuring a properbalanced diet is essential to provide the nutrition and energythat children need to grow and develop. We follow Child and Adult Care Food Program (CACFP)Guidelines for food preparation and menu planning. Children 1-2 years receive whole milk. Children 2-12 years receive 1% milk. Ifyou want your child to drink soy, rice or almond milk, parentsare responsible for providing these, unless a note from a doctoris provided, then we can have further discussion on whetherwe can provide them. A Typical Day Consists of: Breakfast will consist of a combination of a whole grain,fruit, protein, and fluid milk. Lunch will consist of a whole grain, protein, vegetable, fruit,and fluid milk. Snacks contain combinations of whole grain options with aprotein, fruit, or vegetable. Back to Table of Contents

If your child has a food allergy, we substitute meal items fornutritionally equivalent food. If your child requires a special dietor anything different from the recommended foods of theUSDA that we are unable to accommodate, you will beresponsible for providing this.We do our best to avoid serving any food with artificial dyes.Our menus do not include any food with artificial dyes. Whilewe work hard to find alternatives, there may be time during aseasonal activity or birthday treat where this may vary. Weencourage you to find treats that do not include artificial dyes. We incorporate education about healthy food and food choicesin our daily preschool/toddler programs. This includesbalancing healthy carbohydrates, proteins, fruits, andvegetables. We serve fresh fruits and vegetables wheneverseasonally available. If you have any questions or concerns orwant more information about healthy kid friendly foods, pleasevisit our website https://hunteysclubhouse.com/nutrition/. Menus The weekly menus are posted inside each building. Anysubstitutions will be updated on the posted menu. Back to Table of Contents

Infant Bottles We require parents to provide clean, ready-to-feed bottles ofbreast milk or formula in a same-day supply. Extra supplies ofbreast milk or formula must be provided by the parent inpremade bottles. Team members will ensure that all bottleswill be labeled with the child’s first and last name, date, andcontents. Bottles are warmed by being placed in a bottlewarmer. Team members cannot mix formula bottles andcannot add cereal to bottles. Please do not leave bottles at thecenter overnight. If they are left, their contents will bediscarded. Under the CACFP, Huntey’s Clubhouse does provide formula tochildren under 1 year. Please speak to your Director if you haveany questions. During the enrollment process, you cancomplete this on your CACFP (Food Program) paperwork. Weprovide one brand of formula. If you choose to use this formula,it stays at the center and parents are required to make thebottles each morning at the center. Clothing We want to be sure your child has fun while playing andlearning at Huntey’s Clubhouse! A full day can include activitieslike singing, painting, playing both indoors and out, dancing,and eating, we recommend easy-fitting, comfortable, andwashable clothes. Please provide a complete set of extraclothes, including socks, for your child. For an infant, it is in thebest interest to provide 2 complete sets of extra clothes. Inaddition, we request an extra sweatshirt be kept at the centeras well Clothing must be labeled with your child’s first and last name.Please remember to check periodically to make sure it fits andis seasonally appropriate. Shoes are required for all walking children. Shoes must berubber-soled and closed-toe with a closed heel or heel strap. Back to Table of Contents

Flip-flops and shoes with wheels are not appropriate in ourenvironment.In cold weather, provide appropriate clothing, includingmittens, hats, sweaters, socks, warm outerwear, and waterprooffootwear. During the winter months, you are welcome to keepsnow gear at the center. If you need snow gear, we receive somany donations. Please never hesitate to reach out. We cannot assume responsibility for lost, stained, soiled, or tornclothing. Please be sure to label all clothing, shoes, andouterwear with your child’s first and last name. Personal Belongings Your child will be provided with developmentally and age-appropriate toys every day. Because children often findcomfort in special objects, your child may bring a blanket, aspecial soft toy, or a stuffed animal for rest time. Your child’sblanket and stuffed animal will be stored in their nap cubbyand the blanket will be laundered at least one time per week. Bringing a treasured object to the center can create tensionbetween children. We ask that you do not let your child bringtoys from home as personal storage space is limited. If a childdoes bring a special toy, they need to put it in their cubby orbackpack and will be allowed to bring it out during parts of theday. We cannot assume responsibility for any lost or damagedpersonal belongings. Positive Guidance An important part of what children learn in their early years ishow to interact with others and what behaviors areappropriate in different situations. Our teachers are trained totake a proactive and preventive approach to guidance thatreinforces appropriate behaviors rather than focusing oninappropriate behaviors. To do this, our teachers are trained touse various techniques including redirection, praise, and activesupervision. Back to Table of Contents

By creating an atmosphere of positive guidance, we find thatmost inappropriate behaviors are avoided. However, in somesituations and as a last resort, a child may be guided orredirected to another activity for the benefit of that child andthe rest of the children. The child is allowed to return to thegroup activity when he or she feels ready to do so. This strategyis not used with infants or toddlers. In accordance with ourstate child care licensing regulations, our team never usescorporal punishment. We welcome families as partners in teaching children aboutsocially appropriate behaviors. As your child’s most influentialteacher, we may occasionally ask you to help work throughinappropriate behaviors with us. We understand these issuesare sensitive and many different parenting styles are reflectedamong our families. We also ask that, while on our grounds,you refrain from using any form of guidance that is notconsistent with our center’s positive guidance approach orindividual state child care licensing regulations. Please note: Any team member who witnesses any form ofphysical or corporal punishment, even if administered by afamily member, is required by law to report his or herobservations to the appropriate local authorities. Biting During early childhood, children are sensory learners and oftenexplore using their mouths. In addition, children at an early agedo not have fully developed language skills. This can leadchildren to bite as a way of communicating needs. We realize that biting can be a big concern and one of thelargest challenges we face at these ages. We strive to minimizethe behavior as much as possible. Our team members aretrained to recognize triggers and how to prevent and decreaseincidents. If your child bites or is bitten, you and the parent(s) ofthe other child involved receive an incident report via Procare.The identity of both children are kept confidential. Back to Table of Contents

On the Parent Resources of our website, you can find ourpolicy on Biting and Biting Resources. If you have any concernsregarding a biting incident involving your child, please talk toyour child’s Lead Teacher or your Director. Diapering and Potty Training Until your child is developmentally ready for potty training, weprovide regular diaper changes throughout the day. You willneed to supply diapers and diaper cream (if needed), while weprovide the wipes. Diapers are checked hourly and changedpromptly if soiled, with a minimum change every two hours,even if dry. Diapering procedures are posted in the classrooms,and changes are logged in the Procare app. You will alsoreceive a message through Procare when more diapers areneeded. When your child shows signs of potty training readiness, weuse positive guidance and encouragement to support thismilestone. Please let us know if you are beginning pottytraining at home. We encourage open communicationbetween you and our team members to ensure consistencyand success.Rest Time All children are offered a rest time throughout the day.Children under 18 months of age will be permitted to sleep on-demand. Outside of the infant classrooms, children typicallynap after they eat lunch. Once your child has reached the stagewhere they do not sleep, they will be able to rest quietly whileother children sleep. During this time, your child will be givenquiet activities. Children under 1 year of age will sleep in cribs with tight fittingsheets. All team members train in safe sleep. Infants are placedin the crib on their back. Children over 1 may sleep in a cribwith a blanket and once developmentally ready, will transitionto sleeping on mats. Back to Table of Contents

Children’s mats are covered with a crib sheet. We will keepeach child’s nap supplies (crib sheet, blanket, and pillow) inindividual cubbies. These items are laundered on-site at aminimum of once a week. Parents can supply your child’s resttime blanket (for children over 1 year of age) or we will supplyone for your child. Hand Washing It is important to teach hand washing at an early age. Perlicensing regulations, your child will be required to wash handsbefore eating, after bathroom visits, when returning fromoutside, and at any other appropriate time. Handwashing isour number one tool against illness; we encourage you tohave them wash their hands upon drop-off and pick-up. Illnesses, Medical Forms, and Allergies Children may become sick during the day or show signs orsymptoms of illness prior to arrival. If you keep your child athome, please notify your center on Procare by 9:00 am. If your child becomes ill while at the center and we think it isbetter for him or her to be home rather than in contact withother children, we’ll call and ask you to pick your child up nomore than two hours later. In the event of a serious accident or illness, an ambulance willbe called. To ensure your child’s safety, your EnrollmentAgreement provides a record of names, addresses, and phonenumbers of the people you have authorized to pick up yourchild. We ask you to keep this information current and supplynames and phone numbers of your family doctor andpreferred hospital. Temporary Exclusion To reduce the spread of illness and maintain the health of allchildren at the center, we may temporarily exclude your childfrom attending the center. Back to Table of Contents

Please refer to the following section for information on thetypes of illnesses and conditions for return to the center. If youhave any questions or need more information on a specificillness, please reach out to the Director.We will ask that your child remain away from the center if he orshe has an illness or symptom that prevents participation inroutine daily program activities, including outdoor activities orif your child has an illness that requires more individual carethan our team members can provide without compromisingthe health, safety, and activities of the other children. Sanitizing We use a combination of professional cleaning and dedicatedteam members to maintain a safe and hygienic environment.Throughout the day, the team members follows our 3-stepsanitizing policy and other cleaning protocols ensuring that allsurfaces, play areas, and toys are regularly disinfected. As an additional measure, we employ the use of a sanitizinggun on a weekly basis. This advanced sanitization tool allows usto reach even the most challenging areas, providing an extralayer of protection against germs and viruses. The sanitizinggun is part of our comprehensive strategy to uphold thehighest standards of cleanliness, offering peace of mind toboth parents and caregivers. We utilize a hospital grade, pHneutral effervescent tablet that dissolves easily in ordinary tapwater and becomes a multi-purpose, EPA registereddisinfecting and sanitizing solution. Although this tablet iscreated specifically to use at child care center, our policy statesthat we do not use until the end of the day or on a Friday toallow maximum drying time. We believe that a clean and sanitized environment not onlypromotes the health of the children but also creates a spacewhere they can thrive, learn, and play comfortably. Ourcommitment to maintaining these rigorous cleanliness andsanitization procedures reflects our dedication to the well-being of the children in our care. Back to Table of Contents

If you would like to learn more about our practices, please visitour website under the Health page. Contagious Diseases We value every child’s health and preventing the spread ofinfectious diseases is an important part of quality child care.We strive to monitor the health and well-being of all children inour care. If a child has a certain communicable disease, statechild care licensing regulations, and/or our health and safetypolicies could require: Sending the child home Documented evaluation and treatment by the child’shealth care provider Notification of the families of other children in our centerand staff members Notification of local health department We will keep you informed of any instances of contagiousdiseases affecting children who may have had direct exposureat the center and report such diseases to the local healthauthorities where required by law. Communicable diseases willbe posted in the center. Illness Chart The Illness chart can be found at the end of the FamilyHandbook. This illness chart applies to children, teammembers, and volunteers. Medications & Topical Nonprescription Any medication administered to a child in our care must firsthave a written permission signed by the child’s guardianbefore being given. For prescription medication and nonprescriptionmedication (i.e. cough syrup, fever reducer, teethingmedication, Epi-Pen, inhaler) parents must complete aBCAL-1243 Medication Form. This can be found in theParent Resource section of our websiteBack to Table of Contents

A separate form is required for each medication for eachchild. All sections under the header “to be completed byparent” must be completed (i.e. no blank sections). If a nonprescription medication indicates that aphysician should be consulted for dosage, writteninstructions must be obtained from the physicianbefore administering the medication. This must beattached to the BCAL-1243 medication form. Writteninstructions from the physician must be obtained everythree (3) months to ensure the dosage is still applicablefor the child’s age and weight. An interruption in medication will require a new form. The form must be reviewed by the parent every three (3)months if the medication is ongoing. For topical nonprescription (i.e. sunscreen, toothpaste, bugspray, diaper cream) parents must complete the TopicalMedication Authorization Form. This is usually included inthe enrollment packet and can be found under the ParentResource section of our website. In order to administer a medication, we must follow the exactdirections on a bottle of medication. We cannot administerover the counter medication to a child 2 & under without awritten prescription regarding dosage. Medication must be handed directly to a teacher and stored inthe office at the center. Please do not leave medication in yourchild’s bag. If medication is left in a bag, we will remove andplace in the office until a parent can pick up. Medical Records Upon enrollment, you must provide a completed HealthAppraisal signed by a physician and an updated immunizationrecord. Please bring an updated health appraisal and updatedimmunization record after each of your child’s well childappointments. Back to Table of Contents

Allergies If your child has allergies, you need to inform your Directorduring the enrollment process. Your Director will gladly workwith you to accommodate your child. There are someadditional forms you will need to complete as we have severalpolicies and procedures in place to keep the children in ourcare safe. Due to severe peanut allergies, some of our centers haveadopted a “no-peanut” policy. Your Director can inform you ifyour center has this policy. If your child has severe allergies that may require a medicalresponse (such as the use of an EpiPen) additional forms andtraining are required upon enrollment. 1.The Medication Permission Form, is designed tounderstand proper dosage and medication name. 2.The Authorization Form provides any necessaryinformation to ensure proper prevention measure and aneffective response to serious allergic reactions. 3.Prescription/Doctors Note: Parents shall provide a copy ofany other physician’s orders and the procedural guidelinesrelating to the prevention and treatment of the child’sallergy. 4.Release and Waiver of Liability for AdministeringEmergency Treatment of Children with Severe Allergies 5.Prior to the child’s first day of attendance (or prior to thechild’s return to the child care center after the child’s allergyis diagnosed), the parent/guardian(s) must train theDirector, Assistant Director and the child’s teacher(s) on thenature of the child’s allergy and when/how to administertreatment for allergic reaction. a.All members of the training and parents completed theAllergy Treatment Training Acknowledgement. 6.Medication needs to be provided and kept up to date bythe parent. Depending on the severity of the allergy, etc themedication is kept in the Classroom’s Emergency Bag orthe office. Back to Table of Contents

Safety and Security Security, Locks, and Cameras We take the safety of our facilities very seriously. All entrancesat our centers are locked and require a key code for entrance.Please refer to the section on Procare, Kiosk, and UniqueCodes. Our goal is to provide a safe and secure environment for thechildren and team at Huntey’s Clubhouse, and we believe thatthe use of audio and video surveillance is one of the many toolsthat can help us achieve this goal. All centers have camerasthat allow us to monitor classrooms, hallways, outdoor play,and other common areas. In the case of an investigation, ourteam may revisit an event with camera footage. By enrolling atHuntey’s Clubhouse, you consent to the recording process. Allfootage and data is kept confidential and retained for a limitedperiod of time. The audio and video surveillance will be in compliance with allapplicable state and federal laws and regulations, including theChild Care Organizations Act. We understand that someindividuals may have concerns about audio and videosurveillance. If you have any questions or concerns about thispolicy, please do not hesitate to contact our team viahello@hunteysclubhouse.com . Destruction of Property We strive to create a safe and welcoming environment wherechildren can learn, play, and grow. To maintain thisenvironment, we teach children the importance of caring fortheir surroundings, including classroom materials, furniture,and other property. While we understand that accidents can happen during playand exploration, intentional destruction of property is notacceptable. In such cases, the following policies will apply: Back to Table of Contents

Accidental Damage: If property is accidentally damaged,we view it as a learning opportunity and will work with thechild to understand how to better care for items in thefuture. No fees will typically be charged for accidentaldamage. Intentional Destruction: If a child intentionally destroysproperty, the family may be held responsible for repair orreplacement costs. Families will receive a written noticeexplaining the situation and the associated costs. Supporting Positive Behaviors: Our team will work withchildren to teach respect for property through age-appropriate guidance, modeling, and redirection. In casesof repeated incidents, a meeting with the family may bescheduled to develop strategies for improvement. We appreciate your cooperation and support in helping usteach children the value of respect and responsibility. Together,we can maintain an environment that is safe, joyful, andenriching for everyone. Children’s Records All children records are kept confidential and are only accessedby team members and/or parents or guardians. Parents mayaccess or update any child information by requesting accessfrom the Director. If you withdraw from child care, we will maintain child recordfor as long as required by state licensing requirements. Mandated Reporting Requirements It is our duty to protect the children in our care. In accordancewith the law, all team members are required to report anysuspicion of abuse or neglect of a child. Failure to do so resultsin punishment under law. The law also prohibits interferencewith a person reporting suspicion of abuse or neglect of achild. If you suspect the abuse or neglect of a child or adult,please call the central hotline at 855-444-3911. Back to Table of Contents

Custody Agreements We understand that joint custody can be complicated. In orderto minimize any confusion, we ask that parents with jointcustody of a child or children provide the center with the courtordered custody agreement. This information is keptconfidential and is used for the safety of your child. Pleasediscuss further details of your custody agreements with yourDirector. While we welcome in-person dialogue, it is preferablethat you follow up with the explanation of your situation in aletter or e-mail so it can be kept on file. Drop-Off Policy (by 10am) To help us maintain a consistent and nurturing environment,Huntey’s Clubhouse asks that all children be dropped off by10:00 AM each day. Timely arrivals support smooth transitions,effective planning, and participation in important learningactivities. If your child will be absent or arriving after 10:00 AM, pleasenotify us as soon as possible using the Procare app. For latearrivals, families must notify the Director by 9:00 AM the sameday via Procare or by calling the center directly. This helps usplan staffing, meals, and classroom routines. If late drop-offs are needed on a regular basis, please speakwith the Director to discuss options and ensure we canaccommodate your family’s needs. Please note: Failure to notify the Director of a late drop-off by9:00 AM may result in your child not being able to attend thatday. We appreciate your partnership in supporting a structured andsafe environment for all children. If you have any questions,don’t hesitate to reach out to your center’s Director. Back to Table of Contents

Late Pickups We understand that there may be times it is difficult to pickyour child up on time. Please arrange for another authorizedadult to pick up your child. If a late pick-up is unavoidable, youmust contact us immediately through Procare. A charge of$1/minute will be posted to your account for late pick-ups. Ifyour child is not picked up by normal closing time, we will takethe following actions: Call you and all emergency contacts listed on your childinformation record. If after 30 minutes, you or an authorized person cannot bereached, our Director or teacher in charge will contact theauthorities and Child Protection Services. Please note: our team members may never transport a childfrom the center for any reason. Emergencies and Crisis Response Our team make every effort to be prepared in case of anemergency. Emergency procedures are posted at every exit ofthe building and are practiced regularly. In the event of an evacuation or emergency, you will becontacted via Procare. Please see your center’s individualemergency plans for specific location details for evacuationroutes. Child Accidents & Incident Reports We make every effort to ensure your child’s safety throughtraining, supervision of our team members, and maintenanceof the facilities. However, if your child does have an accidentyou will receive an incident report via Procare. If your child has an emergency, you and/or your emergencycontacts will be contacted via phone and then Procare if youcan’t be reached. In the event of the emergency, your child willreceive any necessary treatments until you can be reached. Back to Table of Contents

If you have any concerns about incident reports, we welcomeyou to discuss these with your Lead Teacher and/or Director.We want to support all of our families and never want you tofeel like you do not understand what is happening in ourclassrooms. Procedures Parent Communication and Concerns We value open and honest communication with our families.We understand that questions or concerns may arise,especially regarding incidents such as bumps, falls, or othertypical occurrences that are part of early childhooddevelopment. To ensure these concerns are addressedthoughtfully and effectively, we ask that parents follow theseguidelines: Preferred Communication Channels: If you have a concernabout an incident or any aspect of your child's care, weencourage you to reach out directly to your child’s LeadTeacher or the Center Director. The best way tocommunicate is through Procare, which allows us todedicate the necessary time to listen to your concerns andprovide clarity. Please let us know that you have concernsso we can find a time to have a more in-depth discussion. Timing of Discussions: To ensure we can focus fully onyour concerns, we kindly ask that larger conversations takeplace outside of busy drop-off and pick-up times. Thisallows us to avoid distractions and ensures your concernsare given the attention they deserve. Social Media Policy: While we understand the use of socialmedia as a platform for sharing experiences, we believe it isnot the most effective way to address specific concerns.Discussing concerns directly with our team allows us toresolve issues quickly, maintain privacy, and ensureaccurate context is understood by all parties. Back to Table of Contents

Our Commitment: We are committed to fostering apartnership with families built on trust and mutual respect.Your feedback is important to us, and we want to worktogether to provide the best possible care for your child. By maintaining open and direct communication, we canensure a positive and supportive environment for all childrenand families. Enrollment Upon enrollment, you will receive an Enrollment Packetelectronically. Please pay close attention to your e-mail as it willhave instructions on what you are receiving and how tocomplete it. We welcome you to discuss any questions orconcerns with our Enrollment Department. Please do nothesitate to reach out to enroll@hunteysclubhouse.com. YourEnrollment Packet will include, but not limited to: theParent/Handbook Acknowledgement, Child InformationRecord , Medication Permission, Topical OintmentAuthorization Form, Food Program (CACFP) Paperwork, and aHealth Appraisal signed by your child’s physician or a signedimmunization waiver if your child is 5-12 years old. There is a$150 one-time fee upon initial enrollment. Child Records We are required annually to update child records. You willreceive this information from your center and it must becompleted in a timely manner to keep your child’s enrollmentat the center. Please pay attention to these requests and returndocuments as soon as possible. These are reviewed regularlyby our State Licensing Consultants. Holiday Closures All locations will be closed for the following holidays andprofessional development days. Each year, there is a calendarwith the specific dates listed that can be found on the ParentResource section of our website. Back to Table of Contents

If the holiday falls on a weekend, we may close either the daybefore or after, which will be communicated in advance.Regular tuition fees apply during Holiday/PD closures so thatwe can pay our team members. New Years Day, Memorial Day, Independence Day, Labor Day,Thanksgiving, Friday after Thanksgiving, Christmas Eve andChristmas. Two Professional Development Days – Specific Dates Listed onAnnual Calendar Professional Development Our team members complete 16 hours of ongoing professionaldevelopment. Training includes age-appropriate training forthe teacher’s specific rooms, additional health and safetytraining, nutrition and food service, and more. Teachers alsocomplete three hours of cultural competency courses. All centers are closed two days a year for company-wideProfessional Development Days, which will be listed on theannual calendar. These days are treated as holidays, andregular tuition fees apply during these closures. Yourcontinued support enables us to invest in our team’s growth,ensuring the highest quality of care and education for yourchildren. Payment Policies Tuition must be paid the week prior to attendance and mustbe paid via automatic withdrawal or online through theProcare application. Parents who choose to use credit/debitcard will be subject to a 3% processing fee. Parents arerequired to have automatic payments set up to avoid any latepayments. A late/failed payment fee of $25 will be charged toaccounts for every late/failed payment occurrence. Tuition payments past due by two weeks will result insuspension or termination of services. Back to Table of Contents

Tuition is charged for the scheduled days a child is enrolledwhether the child attends that day or not. Unless there is apermanent change in schedule with a two-week writtennotice, tuition will be charged. If there is a past due balance,additional days cannot be added to your child’s schedule.If the center must close for unexpected reasons, such as apower outage or staffing shortage, full tuition credits will beissued to parents with children scheduled for that day. Tuitionis required for holidays and professional development that thechild care is scheduled to be closed. Tuition rates are subject to an annual increase of up to 5% atthe start of September each year, with at least 60 days’ noticeprovided before the new rates take effect. However, inextraordinary circumstances, such as significant increases inoperational costs or regulatory changes, additional tuitionadjustments may be necessary. In such cases, families will benotified at least 30 days in advance, along with a detailedexplanation of the reasons for the adjustment. DHS Subsidy While waiting for approval for subsidy, you are responsible foryour tuition payment. You will receive your tuitionreimbursement check once your approval letter has beenreceived and the first payment from DHHS is made. You are required to pay your tuition if your DHS subsidy lapses.You will be reimbursed once your DHS has been reapproved. Upon receiving your subsidy, you may need to sign a “Contractfor Care.” Please look for any messages regarding this so wecan get it completed as soon as possible. If you have specific questions regarding subsidy, please reachout to your Director. You can also reach out todhs@hunteysclubhouse.com and include your Director on thee-mail. Back to Table of Contents

Nondiscrimination Huntey’s Clubhouse does not discriminate based on a person’sreligion, color, race, gender, sexual orientation, nationality, age,or any other factors protected by law. Withdrawals If you wish to withdraw your child from care you must give awritten two-week notice to your Director prior to leaving care. Ifyour child leaves care without a two-week notice, you will stillbe charged two weeks of tuition. Termination of Services It is our responsibility to ensure a high quality and safeenvironment for all children and families. Therefore, Huntey’sClubhouse reserves the right to disenroll a child with orwithout notice as we see necessary and at our sole discretion. Regulatory Agencies & Licensing Notebook All Huntey’s Clubhouse facilities are licensed by the state ofMichigan under the Bureau of Childcare Licensing. Our centersare subject to state and local health, fire and building agencies.Regulations and inspections pertain to staff qualifications, thefacility and playgrounds, nutrition, health and safety matters,record-keeping, and child-to-staff ratios. All center’s licensing notebooks are kept in the office at thecenter and is available upon request with the followinginformation: The licensing notebook contains all the licensing inspectionand special investigation reports and related correctiveaction plans for the last 5 years. The licensing notebook is available to parents duringregular business hours. Back to Table of Contents

Licensing inspection reports, special investigation reports,and corrective action plans from at least the past 3 yearsare available on the department’s child care licensingwebsite at www.michigan.gov/michildcare. Drinking Water SafetyIn compliance with Michigan’s Filter First law, all of ourdrinking water comes from outlets equipped with certifiedlead-reducing filters. We maintain a Drinking WaterManagement Plan, replace filters regularly, and test waterevery two years to ensure safety. Families are welcome toreview our plan or results at any time, and you will be notified ifany issues ever arise.Back to Table of Contents

Huntey's Clubhouse Illness Chart* ILLNESS CHART PART 1Abdominal pain which is persistent and continues two or more hoursBoil, abscess or cellulitis CONDITIONS FOR RETURN Symptomsare no longer presentChicken Pox/Varicella Conjunctivitis or Pink Eye accompanied by a fever, behavioral changes, or a recommendation for exclusion from health department Coughing (severe) including Croup COVID-19 Cytomegalovirus accompanied by fever Diarrhea including other conditions with diarrhea symptoms Diarrheaif bloody or caused by CryptosporidiumDiphtheriaE-coli (0157:H7)Fever ≥ 101.4°F accompanied by signs or symptoms of illness or behavior change (We will follow state licensing and health department requirements if fever is defined differently) Fifth Disease (Human Parvovirus) accompanied by fever or behavior change or the child has an underlying blood disorder, such as sickle cell disease, or compromised immune system; children with these conditions may shed large amounts of virus and may appear ill Hand-Foot-and-Mouth Disease (Coxsackievirus) accompanied by mouth ulcers or blisters and no control of drooling or fever or behavior change Head Lice or other infestation Hepatitis A Hepatitis B Herpes Simplex accompanied by mouth ulcers or blisters and no control of drooling or fever or behavior change Human Immunodeficiency Virus (HIV/AIDS) Impetigo Symptoms are no longer present Lesion(s) are covered and drainage is contained in covering/bandage A sores have dried and crusted, usually after six days Fever and/or behavior changes are no longer present; symptoms of red, watery eyes are resolved Symptoms are no longer present Return to be confirmed by center director with consideration of current health guidance and/or requirements When fever has been resolved Diaper Children: Stool is contained by the diaper, even if the stools remain loose. “Potty-trained” Children: No longer have accidents or stool frequency returns to normal, even if stools remain loose Clearance by Health Care Provider Clearance by Health Care Provider Clearance required by Health Care Provider and Public Health Authority Fever is below 101.4°F without aid of medication. Child has stopped drooling and does not haveexposed open sores All signs of lice (or other infestations) are absent for a period of 24 hours Clearance by Health Care Provider Clearance by Health Care Provider; any skin lesions are dry or completely covered by a bandage Child has stopped drooling; does not have exposed open sores Clearance by Health Care Provider; any skin lesions are dry or completely covered by a bandage Antibiotic medication has been appropriately administered for 24 hours; sores can be kept clean and dry and are completely covered Illness Chart Back to Table of Contents

Pneumoniaif accompanied by fever, severe coughing, rapidbreathing, or behavior change Ringworm (Tinea) Roseola (Human Herpesvirus 6) accompanied by fever RSV (Respiratory syncytial virus)Influenza/Flu (Including H1N1 and H5N1)accompanied with feverLyme Disease (or other tick-borne diseases) accompanied by fever Measles Meningitis (bacterial or viral) Mononucleosis accompanied by fever and/or behavior change MRSA (Methicillin-Resistant Staphylococcus Aureus) Mumps Pertussis (whooping cough) Rubella Salmonella Scabies Shigella Strep Throat (or other streptococcal infection) Thrush Tuberculosis VomitingSingle incident or accompanied by fever, green or bloodyvomit, no urine output in eight hours, recent history ofhead injury or looks/acts very ill Symptoms are no longer present *Illness chart applies to all Huntey's Clubhouse team members, enrolled children, and volunteers.Signs of fever resolved for 24 hours without aid ofmedication.Fever is no longer present Clearance by Health Care Provider Clearance by Health Care Provider Fever is no longer present Clearance by Health Care Provider Clearance by Health Care Provider Clearance by Health Care Provider Once treatment has been started When fever is no longer present Fever no longer present for 24 hours (unmedicated), symptom free or Doctors note stating they can return to care. Clearance by Health Care Provider Clearance by Health Care Provider Once treatment has been completed Clearance by Health Care Provider Antibiotic medication has been appropriately administered for 24 hours; fever no longer present Symptoms are no longer presentClearance by Health Care Provider Symptoms are no longer present ILLNESS CHART part 2CONDITIONS FOR RETURN Back to Table of Contents

Thank you!If you have any further questions, please contact us!(616) 577-6887 hello@hunteysclubhouse.comContact Information H U N T E Y S C L U B H O U S E . C O M