M YP R O D U C T I V I T YP L A N N E RA plan of how to get things done
P R O D U C T I V I T Y P L A N N E RProductivity is a measure of how much you can accomplish successfully. It is notabout being super busy or being able to multi-task. Instead, it is a way of learninghow to work intelligently and how to use strategies to achieve more with your timeand resources. Increasing your productivity will help you to get the important thingsdone and then give you time to do extra things too. This planner will help you to become more productive. It will give you a toolbox ofstrategies that you can use to use your time effectively so that you can get moredone with less stress. We do not learn from experience...We learn from reflecting on experience.J O H N D E W E Y
P R O D U C T I V I T Y P L A N N E RProductivity is a measure of how much you can accomplish successfully. It is not about being super busy or being able to multi-task. Instead, it is a way of learning how to work intelligently and how to use strategies to achieve more with your time and resources. Increasing your productivity will help you to get the important things done and then give you time to do extra things too. This planner will help you to become more productive. It will give you a toolbox of strategies that you can use to use your time effectively so that you can get more done with less stress. We do not learn from experience...We learn from reflecting on experience.J O H N D E W E Y
T I P S F O R B E I N GP R O D U C T I V E10Avoid trying to multi-task - if something needs immediate attention, reschedule youroriginal task.Plan in regular breaks to help you relax and refresh.Do your most challenging task before any other.Create a distraction-free period each day - a few hours when you turn off notificationsand are unavailable.Schedule challenging tasks during times when you have most energy.Group similar tasks together.Don't be afraid of making mistakes - treat mistakes as learning opportunities.Track your time so you know where your time is spent.Learn to say no to tasks that don’t contribute to your goals.Have a consistent morning ritual of mindfulness and meditation to help you reducestress and improve your focus. Below you will find a list of 10 everyday habits of highly productive people that will help youfocus on your task and successfully achieve your goals. Try following these tips to help youbecome more productive in your daily life.Productivity is less about what you do with your time. Andmore about how you run your mind.R O B I N S S H A R M A
S E T T I N G G O A L SSetting goals is an essential step in planning for productivity. You can set goalsaround your personal relationships, career, health, or anything else you decide isimportant in your life.The following pages will walk you step-by-step through setting and achieving goals.This will help you to become more productive and bring you greater joy andaccomplishment in your life.L E S B R O W NYour goals are the road maps that guide you and showyou what is possible for your life. 1
OftenSometimesRarelyThe tasks you spend most time working onare the ones with the highest priority.1ab cOftenSometimesRarelyWhen you have a challenging task, you getstarted on it immediately.2ab cOftenSometimesRarelyYou always complete your tasks within thetime deadlines set.3ab cOftenSometimesRarelyYou always feel motivated to work on youractivities and tasks.4ab cOftenSometimesRarelyYou split large tasks into smaller, moremanageable steps. 5ab cOftenSometimesRarelyYou remove distractions so that you canfully focus on the task. 6ab cHow productive do you think you are. Test yourself with this quiz to find out.Your productivity is low and you struggle to get things done. This might be because of low interest or motivation in your tasks. But don't worry - we have strategies to help.Mostly a sYOUR PRODUCTIVITY IS LOWYour productivity is moderateand there is room forimprovement. With a fewstrategies, you'll become moreefficient with your time andmore productive. Mostly b sYOUR PRODUCTIVITYIS MODERATEYou're amazing at organizingyour time and getting thingsdone. You feel motivated asyou flow through your dailyactivities and rarelyprocrastinate. Mostly c sYOUR PRODUCTIVITYIS HIGHQUIZ: How productive are you?
H O W T O B E P R O D U C T I V EAnswer the questions below to help to make your day more productive.What are my long term goals?What time of day am I the most productive?What interrupts or distracts me?Am I taking proper breaks?
M Y V I S I O NTIME1 MONTH1 YEAR5 YEARS10 YEARS6 MONTHSMY VISION ACTION STEPS
M I N D M A P
B U C K E T L I S T
R E S O L U T I O N S
W H A T ' S I M P O R T A N T ?To understand what your values are and what is important to you, answer the questionsin this page.Why do you do the work you do?Why do you buy what you buy? Why do you have the friends you do?When are you at your happiest?What motivates you to get up in themorning?What keeps you up at night?Why do you live where you live?Why do you desire what you desire?
W H A T ' S I M P O R T A N TUse this page to identify next steps and the action you should take to achieve your goalsWhat information do you need to make your decision?What action can you take immediately?What support will you need?What new ways of thinking have you developed?
12345678910IMPORTANT THING IN YOUR LIFE TIMEW H A T ' S I M P O R T A N TRank the important things in your life in this top ten list. Then estimate the proportion oftime you dedicate to this and add this to the time column.Look at your results. Do you spend most of your time on the things you believe to bemost important?
ConclusionOption 1Advantages AdvantagesDisadvantages DisadvantagesOption 2Summary of decision Decision dateWho the decision impactsWhat information is needed to make the decision?D E C I S I O N M A K I N G
Can you identify areas where time is wasted?Where are your peak energy levels?Do you notice any gaps between what you believe is important and how you investyour time?Are there any areas where you can improve your use of the time available?T I M E A U D I TCarry out a time audit to find out how your time is actually being spent. Track your activitythroughout a typical day and then consider the following questions to help you reflect onhow you spend your time.
TIME ACTIVITYA C T I V I T Y L O G08:00 - 10:0010:00 - 12:0012:00 - 14:0014:00 - 16:0016:00 - 18:0018:00 - 20:0020:00 - 22:0022:00 - 24:0024:00 - 02:0002:00 - 04:0004:00 - 06:0006:00 - 08:00
T I M E A U D I TSLEEP NUTRITION HEALTH ANDEXERCISERELATION-SHIPSREST ANDRELAXATIONSPIRITUALITY LEISURE CAREERUse this 24-hour clock to track your activity. Use the key to show how much time you spendsleeping, eating healthily, exercising, working, and relaxing.
M Y G O A L SPERSONALLIFE AREA GOALSHEALTH &WELLNESSRELATIONSHIPSRECREATIONFINANCESCAREERPERSONALGROWTHSPIRITUALITY
G O A L STHE GOALACTION STEPS123WHY IT'S IMPORTANTTHE OUTCOMETHE GOALACTION STEPS123WHY IT'S IMPORTANTTHE OUTCOMETHE GOALACTION STEPS123WHY IT'S IMPORTANTTHE OUTCOME
MY GOALC R E A T I N G G O A L SConsider your goal and answer the questions below. Keep writing even if you are repeatingyourself. The purpose of this exercise is to help you focus on your goal and understand whyit is important to you.What will this give you?And what will that give you?And what will that give you?So, why is this goal important?
G O A L S & O B S T A C L E STHE GOALOBSTACLEOBSTACLEOBSTACLEOBSTACLEOBSTACLE OBSTACLEThink of one of your goals and write it in the centre circle. In the other circles, considerand write down all the obstacles and challenges that might stop you achieving this goal.
G O A L S & O B S T A C L E STHE GOAL:OBSTACLE SOLUTIONTake each obstacle from the previous page and think of a solution or a strategy tominimise its impact. Record your ideas in the table.
S M A R T G O A L SSMARTGOALWHAT IS MY GOALSPECIFICALLY?HOW WILL I MEASURE THATI'VE ACHIEVED MY GOAL?IS THE GOAL REALISTICAND ACHIEVABLE?WHY IS THE GOALRELEVANT TO ME?HOW MUCH TIME DO INEED FOR THIS GOAL?
G O A L SMy goalHow I'll know I've reached my goalMy strengths that will help meWhy this goal is important to meChallenges that may ariseMy action stepsHow I will respond to these challenges
A N N U A L G O A L SJ A N U A R Y F E B R U A R YA P R I L M A Y J U N EJ U L Y A U G U S T S E P T E M B E RO C T O B E R N O V E M B E R D E C E M B E RM A R C H
FAMILY & FRIENDSRECREATIONSPIRITUALITYFINANCESPERSONAL GROWTHBUSINESS & CAREERHEALTH & FITNESSRELATIONSHIPSG O A L S
THE GOALTHE GOALNOTES123ACTION STEPS CHALLENGES IMPACT/EVIDENCEDATEBARRIERS AND OBSTACLES SOLUTIONS TO BARRIERSA C T I O N P L A N N I N G
THE GOAL123ACTION STEPS CHALLENGES IMPACT/EVIDENCEDATETHE GOAL123ACTION STEPS CHALLENGES IMPACT/EVIDENCEDATETHE GOAL123ACTION STEPS CHALLENGES IMPACT/EVIDENCEDATEA C T I O N P L A N S
A C T I O N T A B L EThis action table can help you identify all the things that are helping you to achieve yourgoals.MY GOALSTOP DOING:DO LESS OF:KEEP DOING:DO MORE OF:START DOING:
REWARDACTION STEPSCHALLENGES SOLUTIONSNEW HABIT HOW OFTENREASON FOR NEW HABITH A B I T C R E A T O R
M A K I N G P L A N S & S C H E D U L E SFrom the work you've done so far, you have a clear understanding of your values, you haveidentified what is important in your life and you've nailed down your goals. Now it's time toschedule all of your tasks using these daily, weekly, monthly and yearly planners. P E T E R T U R L AA plan is what, a schedule is when. It takes both a planand a schedule to get things done.2
P R O J E C T P L A N N E RPROJECT DESCRIPTIONMILESTONESTIMELINEBREAK IT DOWNTOOLS AND RESOURCESSTART DATE: END DATE: BUDGET:
T O D OURGENTIMPORTANTCAN WAITEASY
T O D O
D A I L Y P L A NPRIORITY SCHEDULETO-DO2423222120191815161413111210981776
D A I L Y P L A ND A T E / / T O D A Y ' S G O A L :H O W I ' M F E E L I N GM Y I N T E N T I O N S T O D A Y T O D A Y I A C H I E V E D1 .2 .3 .T O M O R R O W I W I L LT O D A Y ' S R A T I N GM Y T O D O L I S TH Y D R A T I O NH O W I ' M F E E L I N G
W E E K L Y O V E R V I E WMON PRIORITIESTUEFRIWEDTHUSATSUNREWARD/TREAT:NOTES AND THOUGHTS
P R I O R I T I E S T H I S W E E KPRIORITY 1TO-DOSNOTESPRIORITY 2 PRIORITY 3
W E E K L Y O V E R V I E WMONTH:MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAYSUNDAY
H A B I T S M W T F S STPRIORITIES FOR THIS WEEKWHAT WENT WELL THIS WEEK HOW I'LL IMPROVE NEXT WEEKW E E K L Y O V E R V I E WTO DOW W W . H E R T W O C E N T S . C O M
W E E K L Y O V E R V I E WH E A L T H & F I T N E S SR E L A T I O N S H I P SC A R E E RL I F E B A L A N C EF U N & R E C R E A T I O NP E R S O N A L G R O W T HS P I R I T U A L I T YH A B I T S M W T F S STP E R S O N A L T O D O L I S T W O R K T O D O L I S TW E E K N U M B E R :M A I N G O A L A C T I O N S T E P S1 .2 .3 .
W E E K L Y P L A N N I N GPlan for a successful week by identifying your priorities and setting five important tasks to becompleted before any other tasks.Most important tasks for the week12345Other tasks for the week
E I S E N H O W E R M A T R I XSCHEDULEDO FIRSTDELEGATE DON'T DO
M O N T H L Y P L A N N I N GPERSONAL HEALTH AND WELLNESSRECREATIONFINANCIALSPIRITUALRELATIONSHIPSPERSONAL GROWTH CAREER
M O N T H L Y O V E R V I E WSKI L LS T O L E ARNPEO P LE T O S E EPLA C ES T O G OTHI N GS T O A V OIDTHI N GS T O T R YM O N T H Y E A RT H I S M O N T H ' S S U C C E S S E S P L A N S F O R N E X T M O N T HG O A L F O R T H I S M O N T HS U N D A YM O N D A YT U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A YT H I S M O N T H A T A G L A N C E
M O N T H L Y P L A N N E RM O N T H Y E A RT H I S M O N T H ' S N O T E SG O A L F O R T H I S M O N T HS U N D A YM O N D A YT U E S D A Y W E D N E S D A Y T H U R S D A Y F R I D A Y S A T U R D A Y
Q U A R T E R L Y G O A L SJQUARTER 1 QUARTER 2QUARTER 3 QUARTER 4FMJASAMJOND
TARGET252525252525 25 25BREAKBREAKTASK ONETARGET252525252525 25 25BREAKBREAKTASK TWOTARGET252525252525 25 25BREAKBREAKTASK THREET H E P O M O D O R O T E C H N I Q U ESource: Francesco Cirillo
P O M O D O R O P L A N N E RTASK DESCRIPTION 25 5 25 5 25 5 2530Source: Francesco CirilloW W W . H E R T W O C E N T S . C O M
T H E P O M O D O R O T E C H N I Q U EDecide on the task you need to doThis can be any task that you need to get doneand something that will require your full attention.Source: Francesco CirilloCommit to spending 25 minutes on this task withno interruptions or distractions.Set timer to 25 minutesMake a check on paperThis check shows you've successfullycompleted one session.Take a 5 minute breakYou can do anything here that's not related tothe task: have a drink, stretch, take a shortwalk.Now you can take a longer break. During thistime your brain will assimilate the newinformation and be ready for your nextsession.After 4 check marks take a 30 minute breakSpend the next 25 minutes immersed in the task. Work on task until timer rings
J A N U A R Y F E B R U A R YA P R I L M A Y J U N EJ U L YA U G U S T S E P T E M B E RO C T O B E R N O V E M B E R D E C E M B E RM A R C HY E A R L Y P L A N N E R
1 5 - M I N U T E P L A N N E RMORNING AFTERNOON5:0010:007:3012:306:1511:158:4513:455:1510:157:4512:456:3011:309:0014:0015:0016:0017:0018:0019:005:3010:308:0013:006:4511:459:1514:1515:1516:1517:1518:1519:155:4510:458:1513:157:0012:009:3014:3015:3016:3017:3018:306:0011:008:3013:307:1512:159:4514:4515:4516:4517:4518:45
3 0 - M I N U T E P L A N N E RMORNING AFTERNOON5:0010:007:3012:306:3011:309:0014:0015:0016:0017:0018:0019:3019:005:3010:308:0013:007:0012:009:3014:3015:3016:3017:3018:306:0011:008:3013:30
2 4 - H O U R P L A N N E R1:0011:006:004:009:0014:0015:0016:0017:0018:0019:0021:0022:0023:0024:0020:002:0012:007:0013:005:0010:003:008:00W W W . H E R T W O C E N T S . C O M
Y E A R P L A N N E R1JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC2345678910111213141516171819202122232425262728293031
W E E K L Y M E A L P L A N N E RMONGROCERY LISTTUEFRIWEDTHUSATSUN
FRUIT AND VEGMEAT AND FISHFROZENBAKERYCUPBOARDHOUSEHOLDDAIRY AND EGGSDRINKSTREATSS H O P P I N G L I S T
R E V I E W A N D R E F L E C TA weekly review requires you to look back over the week to get an understanding of howmuch you accomplished.You can celebrate all of your achievements as well as critically evaluate what worked andwhat didn't work.Using this information, you can then make changes to the following week which will make itmuch more productive. This habit of reviewing your progress and evaluating completed and uncompleted tasks, willbuild a powerful feedback loop that informs you about how you are productive. You'll beable to see your own patterns of productivity and start to understand what motivates you. As you do your weekly review, be honest and specific with your answers to the questions.T I M F A R G OMistakes should be examined, learned from, anddiscarded; not dwelled upon and stored.3
WHAT WENT WELL TODAYACHIEVEMENTSTHOUGHTS AND FEELINGSD A I L Y R E V I E WHOW I'LL IMPROVE TOMORROW
W E E K L Y G O A L T R A C K E RGOALMONDAYACCOMPLISHMENTS THOUGHTS AND FEELINGSTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAYSUNDAYW W W . H E R T W O C E N T S . C O M
H A B I T T R A C K E RHABIT M T W T F SS
H A B I T T R A C K E RM T W T F S SHABIT
T A S K T R A C K E RT A S KS M T WTFSN O T E SW W W . H E R T W O C E N T S . C O M
153 7 92 64 8 10MY ACHIEVEMENTS THIS WEEKWHAT WENT WELLWHAT COULD HAVE BEEN BETTERGIVE YOUR WEEK A SCORE OUT OF 10WHAT I LEARNED GRATITUDEW E E K L Y R E V I E WHOW NEXT WEEK WILL BE BETTER
W E E K L Y R E V I E WA summary of the week:What did I accomplish?What did I procrastinate about? Why?What worked well?What didn't work well?What can I do to make next week better?What is left on my priority/to do list?
A SUMMARY OF THE MONTHWHAT WENT WELL WHAT COULD HAVE BEEN BETTERMONTH'S SCORE OUT OF 10153 7 92 64 8 10WHAT I LEARNED MEMORIESM O N T H L Y R E V I E WHOW NEXT MONTH WILL BE BETTER
H A B I T T R A C K E RHABIT:17 22 23 24 25 26 27 28 29 30 31212019181 6 7 8 9 10 11 12 13 14 15 165432HABIT:17 22 23 24 25 26 27 28 29 30 31212019181 6 7 8 9 10 11 12 13 14 15 165432HABIT:17 22 23 24 25 26 27 28 29 30 31212019181 6 7 8 9 10 11 12 13 14 15 165432MONTH OF:HABIT:17 22 23 24 25 26 27 28 29 30 31212019181 6 7 8 9 10 11 12 13 14 15 165432NOTES:
H A B I T T R A C K E RMONTH OF:13456810121314151617181920212223242625272928303191172Drink 8 glasses of water.Meditate.Work on goals.Go for a walk.Go to the gym.W W W . H E R T W O C E N T S . C O M
S L E E P T R A C K E R17219 20 21 22 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1716238318941016131923275111714202428306121822261521252931MONTH: