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UPON RECEIVING TRANSITION OR TERMINATION NOTICE:• Prior Year’s Federal Income Tax Return• Homeowner list (preferred in excel format) with mailing address, phone numbers and email - If applicable, include all builder/developer lots w/addresses in homeowner list (preferred in excel format)• Insurance certificate• Attorney handling collections/violations• Governing Documents• Current year budget• Assessment amount and frequency - Late Date and Amount• Most current financials• All Gate Information (Vehicle, Pool, Pedestrian, etc.)• Board member listCurrent ManagementTANITON NORATON(Internal & External Processes)WITHIN ONE WEEK OF RECEIVING THIS NOTICE:• Vendor List with account numbers and contact information• Utility company account numbers and invoices• Funding check made payable to the association for one month of operating expenses• Fiscal year date

DAY AFTER TERMINATION DATE:• Aging and Prepaid reports as of the last day of the prior month• Legal status report for all homeowners at the attorney’s office• Detailed History for all Homeowners as far back as possible• Current year general ledger from January 1st through end date• Pending ACC requests• Unpaid Bills• Close all bank accounts on the last day of the prior monthTHREE WEEKS AFTER TERMINATION DATE:• Final financial reports with bank statements• Bank Accounts closed and checks requested for the operating and reserve fundsFOUR TO SIX WEEKS AFTER TERMINATION DATE:• Final Bank Statements showing as $0.00 balanceTEN DAYS AFTER TERMINATION DATE:• All physical property of the association, keys, gate cards, pool cards, etc.• All remaining records of association including the following: • Financials (7 years) • Tax Returns and Audit Records (7 years) • Paid Invoices • Vendor Contracts • Insurance Policies • Board Resolutions and Policies • Board Meeting Minutes • Annual Meeting Minutes • Bank Statements for all accountsWe request that you please cease all financial activity on the last effective date including receiving homeowner payments and paying association bills. All bills and payments received after that date should be forwarded to 2425 North Central Expressway, Suite 101, Richardson, TX 75080. All bank accounts shouldbe closed no later than 30 days from the last day of your management.GOODWINTX.COM