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System Overview User Interface & System Design 2 Job Marketing & Management 4 Customer Management 6 Applicant Tracking with AI 7 Hiring Workflow Management 10 Employee Onboarding 11 Scheduling & Time Management 12 Advanced Messaging 14 User Customization 15 Mobile Capabilities 16 Advanced Reporting 18 Community Integrations 19 Benefits and ROI 20 Designed and developed by staing industry professionals who understand both the unique challenges with available technologies and the importance of responsiveness-to-profit, gig•nology checks all the boxes. This whitepaper and system overview describes the primary modules and feature sets that will help users navigate through the workflow of the system. Key Takeaways Improved hiring workflow Maximized job board investments Reduced staing workforce overhead
gig•nology was designed to oer an appealing graphical interface that allowed for quick action, organization, and collaborative decision making with high-color icons. User Interface & System Design Organize your workflow in card-style view by priority jobs, customers, or events. • Customer Card View with Favorites • Important Events or Interviews • Active Jobs with quick icons • Task Views or Notifications Dashboard Layout Search Customers My Customers Drive activity from an easy-to-navigate layout equipped with colorful action icons that include tool tip hover messages. Quick Action Icons Dive deep from within menus to complete more activities from a single screen. Avoid multiple screen navigation using number indicators on your key activity icons. Responsive Hover Menus Applicants 10 Page 2
Use our collapsable left menu drop down for traditional navigation to common modules and features. • Manage regular company, customer, jobs and interview settings from the top section • Access critical applicant, employee and user functions quickly • Access tasks, reports, activities, manage issues, setup and notifications Menu Navigation Option Split Panel Design for Deep Information Views Access more data from one view and eliminate tedious table and sub-menu views. Filter Cards and Stage Steppers Zero-in on top priority data and metrics using filter cards within each module to view progress and quantitative information on-the-fly without running reports. View your applicants and their hiring or onboarding stages with our progress steppers. Page 3
Jobs Homepage to Match Your Corporate Site Applicants will flow seamlessly from your careers page on your website to gig•nology. • Design compelling jobs and add media that draws your applicants in • Track sites your applicants come from, whether referrals, social media, or job boards • Direct integration from Indeed.com that sends each applicant directly into your jobs portal • Capture more applicants instead of competing with other companies on job boards Job Marketing & Management Create Compelling Job Content and Post to Career Sites • Create a library of commonly used job postings and edit on-the-fly • Add key words for our AI resume parser to find and score best matches • Get creative ideas for job writing best practices from our experts • Use advanced settings to hide or freeze jobs, save notes or ad media Use popular career sites within our system or add your own to copy and paste across the internet and watch gig•nology track the source of each applyl. Page 4
Job Workflows and Hiring Stage Progression • gig•nology AI ranks your incoming applicants using our five-star resume parsing and matching • Move your hires through the staing process from submittal to interview to hired, seamlessly with our icon-friendly interface Create Compelling Job Content and Post to Career Sites • Create interviews with custom content, invitations to participants, notes, and feedback tracking • Add templates to email applicants before or after interviews, including links to Zoom, onboard if hired, job status updates, or oer letters using pre-defined parameters • View report data on career site success Online Zoom Interview with First Star HR: Monday September 13th, 2:00PM Click the link to join: https://firststarhr.zoom.us/816 Page 5
Manage Customer Information • Configure and customize settings for time approvals, contact records, geolocation settings and more • Add customer media to share with applicants such as videos, training content, interview directions and custom onboarding data or hiring requirements. Customer Management Prospect and Sell New Customers • Import or enter prospective clients in the system • Use resume parsing to identify potential hiring customers from former applicant employers • Manage stages of the sales prospect like popular CRM systems oer • Create and save proposals, contract agreements, marketing collateral and notes Page 6
Applicant Tracking with AI Applicants are automatically matched and ranked according to job fit before you call. Use our intuitive stage icons to move your prospects along in your process. • Create text and email messages tailored to your process and communication best practices • Upload and save documents, photos, identification, background check results, job oers, and AI scoring criteria Receive and Track New Applicants to Match your Process Page 7
Hello Kristin, this is Emily with Stadium People. I noticed you applied for our position as an Event Sta Supervisor at Auburn University. I’d like to take a few minutes, and have you answer some key questions for me so we can get you scheduled for our upcoming hiring event. Would you have 15 minutes to spend with me? Yes, thank you. In the boxes below, please rate your experience level with the following information for me from 1-5 with 5 being the best by clicking the stars. 1. Problem Resolution 2. People Skills/Interaction 3. Team Building 4. Report Writing/Documentation 5. Multitasking Design your interviews using the gig•nology AI Assistant and reduce the hours your team puts in on calls, left messages and more. Use pre-screening data to narrow down your focus, increase engagement, or create scorecards. Save big on the hours of first-step interviews and reduce recruiting cost significantly. Prospect and Sell New Customers Other cross-functional uses for AI throughout the organization include: • Post-interview surveys • User support • Job matching • Referral gathering • Job quality surveys SAVE VALUABLE HOURS AND AVOID PROCESS BOTTLENECKS! Page 8
The gig•nology split panel design allows for the organization and management of all critical modules, whether customers, jobs, applicants, or user management. Users can track activities related to critical workflows and store important documents along the way, such as media, hard copy job requisitions, resumes, all onboarding data, contracts and agreements, identification, oer letters, and more. Document Storage and Activity Tracking • Track activities for any major modules • Get notifications of activity changes • Create activity reports • Track team member movements and get true accountability • Store resume attachments • ID’s and important onboarding documents • Signed acknowledgements • Oer letters • Completed background checks • Photos, media, and more Page 9
The gig•nology split panel design allows for the organization and management of all critical modules, whether customers, jobs, applicants, or user management. Manage Every Hando in Your Process Hiring Workflow Management Users can hando calls to team members, add and assign job owners, interview invitations, timesheet approvers, and more. Each member receives emails and can set task reminders. Create better teamwork in your hiring process Reinforce accountability for critical steps in the cycle Close deals at a faster rate with reminders and team involvement Page 10
Employee Onboarding gig•nology delivers a fast and visually appealing onboarding experience to all users with digital signatures, completion reminders and mobile capabilities. Our icons and status bars let you know what stage they are in anytime. Add applicant to shortlist Email/Text Onboard Invite Applicant Completes Forms Track Progress on Backend 1 2 3 4 Applicant Receives Invite • Completes step-by-step forms • Uploads ID’s • Signs acknowledgement • Completes background screen • Digitally Signs I-9 form • Selects oer letter from templates • Emails or texts employee • Converts to employee in gig•nology Employer User Process Steppers Hover Tool Tips Colorful Filters Illustrative Icons Time-to-Onboard Measurement Digital Signatures Page 11
Scheduling & Time Management gig•nology allows organizations to create shift schedules for almost any industry. From one-time special events or regular recurring shift work, users can build rosters, select employees, allow employees to self-schedule, create waitlists, and even allow for third party partners to fill spots. Configure & Setup Schedules Build Mass Communication for Work Reminders Users can build schedules of any kind, set notifications & reminders, configure pay and bill rates, set up waitlists for backup workers, and overtime settings. gig•nology templates allow users to build and reuse reminders to send to thousands of employees at one time. Users can choose from dierent filter card settings to blast text messages, emails or system notifications to notify sta of shift changes, directions, parking and work policies, and more. Page 12
User clocked in with iOS Message Sta During Shift Manage Schedules & Rosters On-the-Fly During Shifts Add Notes On-the-Fly Manage Regular Shift Work Ideal for the management of temporary, seasonal, or part-time employees with mobile and desktop shift scheduling and timekeeping solution that integrates with HRIS platforms for payroll processing. Manage your hourly workforce on the go from anywhere with a timeclock system that supports iOS and Android platforms. • Geolocation • Approval collaboration • Overtime and PTO capabilities Page 13
Advanced Messaging • Schedule Bulk Message Reminders • System Push Notifications • Chat Bots • Stage Change Notifications • SMS Texting • Email Notifications • Task Assignments Welcome back, Sarah! Explore your dashboard and check your logs. gig•nology gets all the stakeholders, whether hiring managers, recruiters, external customers, or more involved in any stage needed during the hiring life cycle. Choose from Several Methods Gignology notification 2:45PM You have a new schedule reminder Page 14
User Customization AI Templates Design email, text & push notifications with your own custom content Customize your forms and system behavior with drop down entities Save thousands of hours in recruiting labor with pre-defined interview templates. gig•nology was designed by recruiters who understand the value of communication with applicants and employees throughout and eective workflow. Within our user setup environment are message templates, drop down entities and even our newest A.I. interview pre-screening templates. • Create messages for any hiring flow or employee policy • Engage your applicant pool with bulk messages via text, system or email • Define drop-down menus for your forms and tables that match your operations • Use your company’s unique interview questions for the AI Recruiter to score and move to next steps Build it Your Way Page 15
Mobile Capabilities gig•nology was built with the mobile user experience in mind. Even our web interface delivers a mobile-like feel to the user, taking advantage of hand-held sized data views and limiting heavy data scrolling that loses users and makes the hiring process too cumbersome. Your App is downloadable in the Apple and Google Play Store for users to download and use from anywhere. • Company-Branding • iPhone & Android • Infinite scroll • High-Speed Graphics • Geolocation Support • Manage Your Jobs & Sta Schedules Hand-Held Management for All Users Page 16
• Create and manage sta shifts and event schedules • Make roster moves seamlessly • Build Sta Schedules • Make critical notes on-the-fly • View employee timeclock data and set geofencing Hand-Held Management for All Users gig•nology puts the power of decision making and workflow management in your pocket. Our mobile interface was designed to focus on the most important tasks and then simplifying the tasks managed on the device. Waitlist feature allows you to backfill shortages Quick searches enable quick contact to replacements Page 17
Advanced Reporting gig•nology makes decision making easy and in real time with snapshots built into our user panels, going beyond traditional spreadsheet exports and giving users quick snapshot views of success metrics during workflows and hiring cycles. The system also oers real-time analytics and more complex reports, while enabling users to create its unique data metrics, KPI’s, and other reporting into a friendly reporting dashboard. • Real Time Data Tickers • Time-to-Fill Metrics • Shift Attendance Reports • Job Board & Ad Success Rates • User Stats and History • Timesheet & Payroll Data Capture KPI’s and Success Page 18
Community Integrations COMMUNITY INTEGRATION gig•nology allows for a universe of connectivity with other systems to maximize workflow interactions within one platform. Because there is no “one-size-fits-all” solution for every organization, gig•nology works with users to integrate their most-used Job Boards or social media platforms, HRIS systems, background check services, or other tools and existing investments. HRIS SOFTWARE PAYCARDS JOB BOARDS BACKGROUND CHECKS Page 19
Benefits & ROI • Save hours searching resumes and matching to jobs • Reduce time spent in long interviews with AI Recruiter • Grow a living database that reduces dependence on expensive job boards • Maximize existing job ad investments with faster hiring workflows Recruitment Savings gig•nology oers an “all-in-one” environment incorporates investments typically priced separately Reduce Technology Spending • Track team participation & identify process soft spots • Create tasks and hand-os that reduce time-to-hire • Facilitate better decision making with reporting and real-time numbers Performance Improvement Applicant Tracking System Customer Relationship Software Bulk Email and SMS Technologies Employee Scheduling Software Onboarding Utilities Background services AI Supplemental Apps Timeclock Software Page 20
Applicant Tracking AI Recruitment & Workflow Management Onboarding & HRIS Integration Mobile Timeclock For more information visit us at: gig•nology.ai Page 21