HANDBOOK
Parent/Carer
September 2021
THE PRIORY SCHOOL
DORKING
A warm welcome to you and your child to The Priory School and the Priory
community. The transition to secondary school can be both an exciting and
anxious time for students and parents and we want to do everything we can to
make this a happy and smooth process, especially during these difcult times.
Secondary education at The Priory will do so much to continue to help shape
your child’s character through a holistic approach to education. At The Priory
School we educate for life in all its fullness; we work together to create engaging
learning environments that help students reach their potential. We listen and
encourage, and make sure students feel valued for their contributions. We
believe in their success. This requires us to work effectively together. It is for this
reason that we expect parents and carers to join us at key annual events to Meet
the Tutor, Leading Learners and Parents Evening.
In order to get the most out of The Priory we will encourage you and your child to
get fully involved in the life of the school. As a parent or a carer you may want to
get involved with our PTA or join us at school productions and celebrations. You
can also support us in encouraging your child to engage with the opportunities
they will have beyond the classroom. There are a whole host of extra-curricular
activities, enrichment, after school clubs, sports teams and supporting school
events that they will be warmly invited to try out and become part of. We will keep
you updated on all these aspects of school life via the parents section of our
website where you will also nd resources and information designed to help you
support your child in this changing educational world.
We want your child to love learning and to love being part of
the school community. In these rapidly changing times it
is more important than ever to equip our students with
the academic, social and moral skills and attitudes
they will need to be successful in their adult
lives and empower them to become active
members of the community.
Contents
Welcome 3
Term Dates 4
The School Day 5
Curriculum 5
House System 5
Homework 6
Learning Resource Centre 6
Equipment 7
School Clubs/Teams 7
Uniform & Appearance 8
Student Services Ofce 10
Pastoral Support 10
SEND 10
Punctuality 11
Attendance 11
Medical Issues 12
Behaviour 12
Mobile Phones 13
School/Personal Property 13
Physical Education & Sport Lessons 13
Form Tutor Responsibility 14
Lunchtime Arrangements 14
Scopay 14
Cyclists 15
Communication 15
2
Welcome
A warm welcome to you and your child to The Priory School and the Priory
community. The transition to secondary school can be both an exciting and
anxious time for students and parents and we want to do everything we can to
make this a happy and smooth process, especially during these difcult times.
Secondary education at The Priory will do so much to continue to help shape
your child’s character through a holistic approach to education. At The Priory
School we educate for life in all its fullness; we work together to create engaging
learning environments that help students reach their potential. We listen and
encourage, and make sure students feel valued for their contributions. We
believe in their success. This requires us to work effectively together. It is for this
reason that we expect parents and carers to join us at key annual events to Meet
the Tutor, Leading Learners and Parents Evening.
In order to get the most out of The Priory we will encourage you and your child to
get fully involved in the life of the school. As a parent or a carer you may want to
get involved with our PTA or join us at school productions and celebrations. You
can also support us in encouraging your child to engage with the opportunities
they will have beyond the classroom. There are a whole host of extra-curricular
activities, enrichment, after school clubs, sports teams and supporting school
events that they will be warmly invited to try out and become part of. We will keep
you updated on all these aspects of school life via the parents section of our
website where you will also nd resources and information designed to help you
support your child in this changing educational world.
We want your child to love learning and to love being part of
the school community. In these rapidly changing times it
is more important than ever to equip our students with
the academic, social and moral skills and attitudes
they will need to be successful in their adult
lives and empower them to become active
members of the community.
3
4
Term Dates 2021/22
Autumn Term
Start date Half Term Finish date
3 September ‘21 25-29 October ‘21 17 December ‘21
Spring Term
Start date Half Term Finish date
4 January ‘22 14-18 February ‘22 1 April ‘22
Summer Term
Start date Half Term Finish date
19 April ‘22 30 May - 3 June ‘22 22 July ‘22
Inset Days Bank Holidays
1-2 September ‘21 15 April ‘22 Good Friday
17 November ‘21 18 April ‘22 Easter Monday
4 February ‘22 2 May ‘22 May Day
27 June ‘22 2 June ‘22 Spring Bank Holiday
3 June ‘22 Platinum Jubilee
Period 1
8.55 - 9.55am
Period 2
9.55 - 10.55am
Break 10.55 - 11.25am
Tutor Time  11.25 - 11.55am
Period 3 11.55am - 12.55pm
Lunch 12.55 - 1.25pm
Period 4 1.25 - 2.25pm
Period 5
2.25 - 3.25pm
Curriculum
In order to ensure that students explore a full and varied curriculum, The Priory
School operates a two-week timetable. In years 7 and 8, over the two weeks,
students will study:
 8 hours of Mathematics
 7 hours of English
 6 hours of Science
 4 hours of PE, Technology
 3 hours each of History, Geography, Modern Language and RE
 2 hours each of Art, Computing, Drama and Music
 1 hour of PSHCE
The School Day
House System
Canterbury   Guildford  Coventry  Westminster
Over the years, the house system at The Priory has had a strong tradition and
promotes healthy competition.
Our houses are:

We will advise which House students are allocated before they join us.
As the year moves on students will be allocated attainment (House) points that will
provide the opportunity for them to win rewards and take part in House celebrations.
5

6
Learning Resource Centre
The Learning Resource Centre aims to provide an active working environment for
the whole school. It has a comprehensive stock of ction and non-ction books which
support the National Curriculum. Students use the LRC in whole groups during lesson
time and may also make use of it for independent study. The LRC is open for the
exchange of books and for private study, at break, lunchtime and at the end of school
until 4.30pm.
Show my Homework
‘Show my Homework’ is the online portal we use to set homework. It can be 
accessed by staff, students and parents. You will receive full instructions with your
login details in September and it can be accessed via any mobile device.
We offer a homework club which runs every lunchtime. The Learning Resource
Centre is also open to all students until 4:30pm every weekday.
How you can help?
 By showing an interest you are communicating the fact that school work is
important and needs to be taken seriously
 Encourage children to complete homework to the best of their ability
 Monitor the amount of time your child spends on social media and playing
computer games
 Express high expectations for children from an early age
Homework
At The Priory School we consider homework to be a vital part of every child’s education
as well as playing an important role in preparing students for their GCSEs.
We ask that parents support us in seeing that homework is done conscientiously and
in the best possible conditions. Younger students will receive approximately one hour
per week in core subjects of English, Maths and Science, with regular homework in
other subjects. Additionally we promote the importance of reading for pleasure and
interest. Students will be encouraged to read at home for up to 30 minutes per day.

Black ballpoint or fountain pens Scientic calculator Casio Fx 83GTX
Blue and green pens Protractor
Pencils Pair of compasses
Eraser Coloured pencils
Pencil sharpener Rough notebook/jotter
Ruler 30cm Pencil case
Suitable bag, such as a rucksack in which school work, exercise books, textbooks,
etc. can be kept in an acceptable condition
School Clubs/Teams
The school has always sought to enrich the experiences your children have while
at The Priory. We have a large number of school clubs which run at lunchtime
and after school. We hope that you will encourage them to join in, and make
the most of their time at school. All clubs are voluntary and are listed on the
students’ notice board situated near the main staircase.
Equipment
Every student is expected to own the following equipment:
Text books and specialised equipment, such as reader pens can be issued on loan
and students will be required to pay for any loss or damage to school property. The
school is not able to issue laptops for students to borrow. Arrangements will be made
if necessary between home and school for students to bring in their own laptop.
The appropriate calculator can be purchased directly from the school.
Tippex/Liquid Paper is not allowed in school and must not be used in any
school work.
Item Requirements Clarication
Blazer
Black Blazer with school badge Compulsory – is to be worn at all
times, including to and from school,
unless given permission by a teacher.
Tie
School tie School ties must be worn at all times.
Skirt
Black knee length pleated school skirt
with green stripe
Skirts must not be rolled up –
no leggings worn underneath.
Trousers
Black School Trousers Jeggings/leggings, drain pipe/low 
slung trousers or jeans are not 
permitted.
Shirt
White school shirt  Must be tucked in at all times (not
sports shirt) and top buttons done up.
Shoes
Black leather or leather-look shoes  No boots, trainers, canvas or sports
logos on shoes.
Socks/Tights
Natural/black tights or plain grey or
black socks
No leggings, footless tights or
patterned tights.
No socks worn on top of tights.
Jumper
Black v-neck jumper with school logo Optional
No sweatshirt or hoodies
Hair
No extreme haircuts. Dyed hair
should be a natural colour.
No shaved lines in the hair.
Long hair must be tied back for some
practical lessons
Make-up and
nail varnish
Should not be worn.
No nail varnish, gels/shellac/acrylic
nails or fake eyelashes.
Students will be asked to remove it.
Jewellery
One pair of small plain studs worn in
each ear.
No other jewellery is permitted. One
watch is allowed. Smart watches
linked to mobile devices will be
conscated if used for communication
purposes.
Earrings must be removed for PE
No facial/body piercings or any other
ear piercings apart from in the lobe.
8
Coats must be removed on entry to classrooms.
Uniform & Appearance
The staff and governors of the school are keen to ensure a high standard is
maintained when it comes to students’ school uniform and appearance.
The items required are readily available from our local supplier:
www.kit-shop.co.uk 01372 378303

7
Uniform for Physical Education
Please ensure that all uniform and PE kit is marked with the student’s name.
Physical Education clothing should be carried in a separate bag so that books are not
ruined.
Girls Boys
Emerald green polo shirt Emerald green polo shirt
Plain black shorts/skort Emerald green rugby shirt with white collar
Emerald green socks Plain black shorts
Optional plain black jogging bottoms Optional plain black jogging bottoms
One piece swimming costume and towel Optional plain black tracksuit
Trainers and football boots Swimming trunks and towel
Trainers and Football boots
9
Pastoral Support
Pastoral support at The Priory School is strong, with a team of pastoral staff to
support students through the school. Your child’s form tutor will play a key part in
helping them to settle into secondary school.
The form tutor is also an important point of contact for parents as is the Head of
Year. An attendance manager works with parents and students to ensure high
levels of attendance are maintained.
Student Services Ofce
The Student Services Ofce provides help and support during the day for any
problem that a child may have.
Students who arrive late to school must sign in at the main reception. Students
needing to attend an appointment are required to report to Student Services before
signing out.
All First Aid treatment is provided by this ofce together with locker distribution, lost
property, coach and bus passes and free school meal vouchers.
Mentors
The Priory School has Year 10 peer mentors to help students settle into secondary
school and to nd their way around in those rst few weeks. These older students
have been on training days and are attached to a particular tutor group so they can
build up relationships and be available for support and guidance.
10
The school believes in fully supporting
students with Special Educational Needs
and Disabilities (SEND) to ensure they
have access to, and gain maximum
benet from the educational opportunities
available.
The more information we can gather the
better to make sure that needs can be
catered for from the rst day your child
starts school. If parents/carers have any
worries they can get in touch with Mrs
Smith (Deputy SENDCO).
SEND
Special Educational Needs & Disabilities

Punctuality
It is very important to arrive on time for the school day and for lessons. Students
must be on site and ready to attend lesson 1, which starts at 8.55am. In addition to
ensuring students don’t miss out on anything in school, punctuality is an important
habit to develop for life in the workplace as an adult.
If your child is expected to arrive late (after registration) for any reason please call the
Student Services Ofce on 01306 878 784 or the Main Ofce on 01306 887 337.
Attendance
Good attendance at school supports progress and establishes good habits for adult
life. We set a target of 96% attendance for all students.
Letters will be sent home when a student falls below 90% attendance as the
Government threshold is 96%. Requests for medical evidence will be made when a
student falls below 90%. The school’s Education Welfare ofcer checks records of all
students below 90% weekly.
If a student is ill, parents should phone the Student Services Ofce or the Main Ofce
on 01306 887 337 on the rst day of absence by 9.30am and also every subsequent
day that their child continues to be absent.
If a student is absent without reason the Student Services Ofce will make phone
contact with parents via the automated Truancy Call system. If no notication is
forthcoming then we must classify the absence as truancy.
Parents are encouraged to limit time off for visits to doctors or dentists as far as
is reasonably practicable and to make appointments after 2.15pm. Where this is
unavoidable, please notify the school in advance in writing.
Our SEND team offer a range of interventions including:
 Social communication programmes
 Handwriting intervention
 Maths intervention
 Assessments to underpin strategies for student support
 Targeted support in class

11

Behaviour
Discipline is rm but fair. We believe in positive encouragement rather than negative
punishment. Traditional devices such as lunch time and after school detentions are
used. A system of referral and interviews with a Head of Department, the Group Tutor
or Head of Year, often with parents present, is used in order to try to get the students
to understand why they are in trouble and why they should change unacceptable
behaviour. Parents are informed if breaches occur, and we will always give notice if a
student is detained after school.
The House system is in place to recognise our students’ day to day contributions
to school life. Positive behaviour, effort, participation and excellence in class are
rewarded by praise and recognition. Students will be rewarded with House Point
badges throughout KS3. Attendance Certicates and House points can lead towards
further rewards later in the year.
To allow teachers to teach, we have a “Ready to Learn” system in place.
12
Medical Issues
We are not permitted to give tablets, ointments, sprays etc. to students.
If students are likely to require any medication they may be brought into school and
deposited in the Student Services Ofce. Medication must be clearly labelled along
with directions and dosage. Students are not allowed to carry any medication at any
time, with the exception of asthma inhalers.
Any student needing medical attention must inform their class teacher straight away.
If they are too ill to remain at school, or if hospital treatment is necessary, parents/
carers will be contacted. It is important that contact details are kept up-to-date and
any changes must be notied to the school ofce.
Chewing gum
Chewing gum is not permitted in school. The school takes great pride in the
environment that we wish our students to learn in. Chewing gum has a pollutant effect
by the way it is discarded. We ask parents to support us in protecting our environment
and ensure chewing gum is not brought to school.
Mobile Phones
Mobile phones and personal electronic devices should not be used in school. These
can be a distraction to learning and we also need to consider safeguarding students
as phones have so many features to them. Students may bring a phone to school
with them for use on the way to and from school for personal safety reasons.
At school these must be switched off and in students’ bags throughout the day.
We regularly review our policy on use of mobile phones to ensure we get the
balance right between phones being a part of life in the 21st century and the impact
on learning. The school accepts no responsibility to loss or damage of personal
electronic devices students choose to bring into school.
13
School/Personal Property
As a general rule, valuables should not be brought to school. If it is absolutely
necessary to have valuables in school for a particular reason, these should be left
with the school ofce staff for safe keeping. There are a limited number of lockers
available.
Lost property is handed into, and can be claimed from, student services.
Any library books or other items from the Learning Resource Centre which are lost
or defaced will have to be paid for.
Physical Education & Sport Lessons
13
Students need to remember
to bring their PE kit when
they have PE on their
timetable. All students are
expected to take part in the
lesson, correctly dressed
in PE uniform. Students
who are ill or injured will be
expected to get changed
into their PE kit. They will
not be expected to take part
but they will be required to
help out during the lesson.
Failure to bring PE kit will
result in a PE Detention.
Scopay
We operate a highly secure online payment system called Scopay which enables you
to pay for school meals and other items such as trips, books etc. It will give you a
history of all the payments you have made and allows you to create a single account
login across all your children that attend a Scopay school.
You will be sent an activation letter to enable you to set up your Scopay account. Any
questions regarding Scopay, please contact the Finance ofce.
14
Lunchtime Arrangements
Meals are available in the school dining room.
The school offers the online payment system, Scopay. Cash is not accepted.
Students will be issued with a payment fob. Parents/carers can set any limit they feel
appropriate for their child to spend each day in the school canteen. Limits can be set
for morning break and lunchtime if required.
A value meal deal can be purchased for £2.40 per day. Some students like to buy a
snack before school and at break so will need extra money for this. Dishes on the
regular menu will be available on our school website in September.
If school meals are not required, your child may bring a packed lunch. Drink
containers must be plastic - not glass.
Food must be consumed in the designated areas; the dining room, sunken
playgrounds and other specic seating areas agreed each term.
Form Tutor Responsibility
The role of the form tutor is to support your child and be a consistent supportive adult
presence throughout the year.
Form tutors will be a link between students, staff and the pastoral support team
making sure that your child is aware of their day to day responsibilities.
They also follow a weekly system that allows them to discuss current affairs and work
interventions in literacy and numeracy.


Communication
We place great importance on our partnership with parents/carers and there are a
number of ways we will communicate with you and you can communicate with us.
A weekly e-bulletin is sent out to parents via email each Friday and this can also be
found on our website. General letters from school are passed onto students and also
published on the website. We have the facility to send text messages to all parents or
groups of parents. Our website has sections specically for parents. We would also
encourage you to keep an eye on our social media - Facebook and Twitter.
In terms of your child’s progress you will receive biannual updates on progress in the
form of a tracker report. Once per year you will also receive a more detailed written
report with specic advice from each subject. Parents’ evenings are an opportunity to
discuss your child’s progress with their form tutor and individual subject teachers.
We encourage you to develop strong links with your child’s form tutor and Head of
Year. If you have any questions, queries or concerns, please do not hesitate to get in
touch with us.
Cyclists
It is expected that parents will ensure the road-worthiness of their child’s bicycle
and that reectors and lights front and rear are used. All cyclists must obtain a form
from their Head of Year if they wish to cycle to school. Cyclists are expected to have
passed their Cycling Prociency Test and wear cycling helmets. Students need to
provide their own locking device for use when bicycle is placed in the bicycle rack.
15
Main Ofce
Student Services Ofce
Finance Ofce
01306 887 337
01306 878 784
01306 878 796
Contact Numbers
www.thepriorycofe.com
THE PRIORY SCHOOL
DORKING

Thank you for reading our Parent Booklet.