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Compliance HandbookDuncanville ISD’s responsibility for the conduct of its amateur athletics and UIL sanctioned programs includingthe responsibility for the actions of its staff members and for the actions of any other individual or organizationengaged in activities promoting athletics, academics, fine arts, and cheer interests of the district, in alignmentwith the University Interscholastic League.2

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TABLE OF CONTENTSDistrict Calendar3Duncanville ISD ComplianceIntroduction and PurposeOrganizational Structure45Rules and Compliance ResponsibilitiesDistrict Compliance OfficerCoachesAthletic AdministrationStaff MembersParticipants and Tryouts66667Communication Channels and Reporting8Code of Conduct10 - 12UIL Areas of Focus 202314 - 24UIL Eligibility RequirementsInitial Eligibility CertificationAthletic ContestsAcademic ContestMusic Contests26Academic EligibilityDuncanville ISD Academic Eligibility Calendar2023 - 2024 Progress Report and Report Card ScheduleHonors Courses272930 - 32EnrollmentNew To DistrictPAPF ProcessingReporting Violations3333-36Booster Club Guidelines37 - 39Professional DevelopmentDistrict PDCE Process and FormsUIL Annual CCP RequirementsCPR CertificationRank One39 - 40404040Junior High Constitution and Contest Rules39Athletic Facility Usage and Rental40Important Forms and Links41 - 434

Duncanville ISD School Calendar 2023 - 20245

IntroductionThe Duncanville ISD Athletic Compliance Handbook is a comprehensive guide designed to provide a detailedoverview of the rules and regulations that govern all University Interscholastic League (UIL) sanctionedactivities’ compliance within our organization. Whether you are an athlete, coach, administrator, director, orsupport staff, it is crucial to have a clear understanding of compliance requirements to ensure a fair and ethicalenvironment for all participants. By familiarizing yourself with the principles outlined in this handbook, you willcontribute to the preservation of integrity, transparency, and accountability in our athletic and UIL sanctionedprograms.PurposeThe purpose of the Duncanville ISD Compliance Handbook is to establish a framework of standards andguidelines that promote compliance with relevant athletic rules and regulations. Its primary objective is toeducate and inform all individuals associated with our organization about their responsibilities, obligations, andrights in relation to compliance matters, in alignment with the UIL.By adhering to these standards, we aim to achieve several important goals:1. Ensuring Fair Competition: The handbook outlines the UIL contest rules and regulations that govern UILsanctioned events, eligibility, and participation. By upholding these standards, we create a level playing field forall students and teams, promoting fair competition and sportsmanship.2. Protecting Students: The well-being and welfare of our students are of utmost importance. This handbookoutlines the protocols and guidelines in place to safeguard their physical and emotional health, ensuring thattheir overall high school experience is positive and supportive.3. Upholding Ethical Conduct: Ethical behavior is fundamental to the integrity of our organization. This handbookprovides guidance on ethical decision-making, conflicts of interest, and the prevention of misconduct. Byemphasizing ethical conduct, we foster an environment built on trust, respect, and professionalism.4. Compliance with External Regulations: Duncanville ISD UIL sanctioned activities operate within a largerframework of rules and regulations imposed by University Interscholastic League (UIL), our governing body.This handbook familiarizes individuals with UIL’s constitution & contest rules and requirements, ensuring thatour organization remains compliant and avoids potential violations or sanctions.5. Accountability and Transparency: A robust compliance program requires clear accountability andtransparency. This handbook outlines reporting mechanisms, disciplinary procedures, and the importance ofaccurate record-keeping. By maintaining accountability and transparency, we cultivate an environment of trustand integrity.6

Organizational StructureOffice of Compliance Duncanville ISDPositionEmployeeContact InformationInterim SuperintendentAndrea Fieldsafields@duncanvilleisd.orgUIL District Compliance OfficerLaTisha Griffin, MBAlgriffin@duncanvilleisd.orgAthletic DepartmentPositionEmployeeContact InformationDirector of AthleticsDerik Robersondroberson@duncanvilleisd.orgAssistant Director of AthleticsWilliam Mitchellwmitchell@duncanvilleisd.orgAssistant Director of AthleticsJason Reedjreed@duncanvilleisd.orgFine ArtsPositionEmployeeContact InformationDirector of Fine ArtsPaul Doucetpdoucet@duncanvilleisd.orgAcademic UILPositionEmployeeContact InformationCampus TeacherMr. DugdaleSpirit (Cheer)PositionEmployeeContact InformationHead Cheer CoachAntwainese Squareasquare@duncavnilleisd.orgAssistant Cheer CoachEricka Reeseereese@duncanvilleisd.org7

Roles & responsibilities of coaches, administrators, and staff membersDistrict Compliance Officer:● Establish and maintain an ethical and compliant organizational culture of compliance● Ensure adherence to contest rules, regulations, and internal policies● Implementation of effective compliance programs● Monitoring risks● Providing education and training and facilitating incident management● Contribute to the organization’s long-term success and reputationCoaches:● Familiarize themselves with all relevant athletic rules, regulations, and policies outlined in thecompliance handbook.● Ensure that their coaching practices align with the organization's compliance standards.● Educate and inform their team members about their responsibilities regarding compliance matters.● Monitor the eligibility and academic progress of student-athletes, ensuring they meet all requirementsfor participation.● Promptly report any potential violations or concerns to the appropriate administrators.● Maintain accurate records and documentation as required by the organization and relevant governingbodies.Athletic Administrators:● In collaboration with the District Compliance Officer:● Develop, implement, and oversee compliance policies and procedures within the organization.● Provide regular training and educational programs to coaches, staff members, and participants topromote awareness and understanding of compliance standards.● Establish mechanisms for reporting and investigating potential violations, ensuring confidentiality andimpartiality.● Enforce disciplinary actions when violations are substantiated, in accordance with the organization'spolicies and applicable regulations.● Maintain open lines of communication with relevant external governing bodies to ensure compliancewith their rules and regulations.● Regularly review and update the compliance handbook to reflect any changes in rules, regulations, ororganizational policies.Staff Members:● Familiarize themselves with the compliance handbook and understand their roles and responsibilitieswithin the organization's compliance program.● Assist coaches and administrators in monitoring and documenting compliance-related activities andrequirements.● Report any potential violations or concerns to the appropriate administrators or designated complianceofficers.8

● Participate in training and educational programs to enhance their understanding of compliancestandards and expectations.● Maintain confidentiality and exercise professionalism when handling compliance-related matters.Participants (Athletes, Students, etc.):● Familiarize themselves with the compliance handbook and understand their rights, responsibilities, andobligations as participants.● Abide by the rules and regulations outlined in the handbook, both during athletic events and in theirconduct off the field.● Cooperate with coaches, administrators, and staff members in providing accurate and timelyinformation required for compliance purposes.● Maintain academic eligibility by meeting the organization's academic standards and requirements.● Report any potential violations or concerns to the appropriate individuals or designated complianceofficers.● Attend and actively engage in training and educational programs related to compliance.Participant Tryouts● Coaches may conduct try-outs for participation on a team. Students must have a complete physicalexamination form on file with the athletic trainer prior to try-outs.● Active Military Tryout Provision: In considering the unique circumstances faced by transitioningstudents who are military-connected, those in grades 7-12 are permitted to try-out for extracurricularactivities beyond the initial tryout deadline.● Participation: Except for an otherwise eligible student who is a dependent of a parent or guardian whois active-duty military, a student who does not enroll in and attend school within the first six class daysis ineligible to participate until the 15th day after enrollment and attendance. In each case whereapplicable, the superintendent or their designee shall certify to the appropriate District ExecutiveCommittee that, based on reasonable evidence, the active-duty military exception noted above applies.It is important to note that these roles and responsibilities may vary depending on the specific organizationalstructure and the level of competition. However, the overarching goal for all individuals involved is to uphold thehighest standards of compliance, integrity, and ethical conduct within the athletic program.9

Communication channels and reporting structureCommunication and Reporting Channels:Effective communication and reporting channels are vital for maintaining a strong compliance program within allUIL sanctioned programs. The following channels are established to ensure that compliance-related information,concerns, and potential violations are promptly and appropriately addressed:1. Direct Supervisor/Coach:Individuals should first report any compliance-related concerns or potential violations to their direct supervisor orcoach. This immediate point of contact allows for timely communication and resolution of issues within the teamor department.2. Compliance Officer(s):Designated compliance officer(s) should be identified within the organization. These individuals serve as theprimary point of contact for compliance-related matters. They are responsible for receiving and assessingreports of potential violations and conducting investigations as necessary.3. Anonymous Reporting Mechanisms:To encourage the reporting of potential violations or concerns without fear of retaliation, anonymous reportingmechanisms should be established. Duncanville ISD will use DVILLE Report It, an online reporting form.Information reported through this platform will be sent directly to the District Compliance Officer.4. Athletics Department or Institutional Compliance Office:In cases where the online platform is not available, individuals may report their concerns directly to the athleticsdepartment or district compliance office, located at the Educational Plaza in Duncanville ISD.5. External Reporting:In certain situations, individuals may need to report compliance-related concerns to external governing bodies orregulatory agencies. This may include reporting potential violations of national or international sports federationrules, athletic conference regulations, or other applicable laws and regulations. The compliance officer(s) orinstitutional compliance office can guide individuals on the appropriate external reporting channels.6. Regular Meetings and Trainings:Regular meetings and training should be conducted to reinforce the importance of compliance and provideopportunities for individuals to ask questions, seek clarification, and discuss any compliance-related issues.These forums also serve as a platform for sharing updates and changes to rules and regulations. DuncanvilleISD will host pre-season, in-season, post-season, and summer meetings and trainings with program leaders toensure their knowledge to adhere to all UIL contest rules and regulations.It is crucial to emphasize that all individuals should feel comfortable and confident in reporting potentialcompliance violations without fear of reprisal. Whistleblower protection policies should be in place to safeguardindividuals who report concerns in good faith.10

Code of Conduct: Ethical Behavior, Integrity, and Sportsmanship1. Respect for Others:● Treat all individuals with dignity, respect, and fairness, regardless of their race, gender, religion,nationality, or any other characteristic.● Refrain from engaging in any form of harassment, discrimination, or bullying.● Be considerate of others' feelings and viewpoints, promoting a positive and inclusive environment.2. Honesty and Integrity:● Act with honesty and integrity both on and off the field.● Refrain from cheating, using performance-enhancing substances, or engaging in any form of dishonestbehavior that compromises the fairness of the competition.● Accept responsibility for your actions and admit mistakes when they occur.3. Fair Play:● Compete fairly and within the rules of the sport.● Avoid intentional fouls, unsportsmanlike conduct, or any action that may cause harm to others orundermine the spirit of the game.● Accept the decisions of officials, even if you disagree, and avoid arguing or showing disrespect towardsthem.4. Teamwork and Cooperation:● Collaborate with teammates, coaches, and opponents in a spirit of sportsmanship.● Encourage and support your teammates, valuing their contributions and recognizing their efforts.● Avoid excessive self-promotion and demonstrate a willingness to sacrifice personal achievements forthe success of the team.5. Positive Attitude:● Display a positive attitude and good sportsmanship, regardless of the outcome of the competition.● Avoid taunting, trash-talking, or engaging in any behavior that may incite or provoke others.● Celebrate victories with humility and acknowledge opponents' achievements.6. Respect for Facilities and Equipment:● Treat facilities, equipment, and property with care and respect.● Follow all facility rules and regulations, ensuring the safety and well-being of yourself and others.● Report any damage or safety concerns promptly to the appropriate authorities.7. Personal Conduct:● Be mindful of your actions both online and offline, understanding that you represent yourself, yourteam, and your sport.11

● Refrain from engaging in any behavior that brings disrepute to yourself or the sport, such as usingoffensive language, engaging in illegal activities, or participating in unethical behavior.8. Compliance with Regulations and Policies:● Adhere to all applicable regulations, policies, and guidelines set forth by the governing bodies of thesport.● Report any suspected violations or misconduct to the appropriate authorities.9. Continuous Improvement:● Strive for continuous personal growth, skill development, and knowledge enhancement.● Seek feedback from coaches, mentors, and teammates to improve your performance andsportsmanship.● Embrace a mindset of learning, resilience, and perseverance.Code of Conduct: Prohibited Behaviors1. Cheating and Unfair Advantage:● Do not engage in any form of cheating, including but not limited to, using prohibited substances,tampering with equipment, or seeking unfair advantages over opponents.● Follow the rules and regulations set forth by the governing bodies of the sport and compete withintegrity.2. Harassment and Discrimination:● Treat all individuals with respect and dignity, regardless of their race, gender, religion, nationality, or anyother characteristic.● Do not engage in any form of harassment, discrimination, or bullying, whether verbal, physical, oronline.● Foster an inclusive and welcoming environment where everyone feels safe and valued.3. Substance Abuse:● Do not use illegal substances or abuse legal substances that may impair your judgment, performance,or health.● Comply with the anti-doping policies and regulations established by the sport's governing bodies.● Seek assistance if you have concerns or issues related to substance abuse.4. Violence and Aggressive Behavior:● Do not engage in violent or aggressive behavior, whether directed towards opponents, teammates,officials, or spectators.● Resolve conflicts peacefully and respectfully, without resorting to physical or verbal altercations.● Report any incidents of violence or aggressive behavior to the appropriate authorities.12

5. Unauthorized Access and Misuse:● Do not gain unauthorized access to facilities, equipment, or information.● Respect the privacy and property of others, and refrain from unauthorized use or sharing of personalor confidential information.6. Unethical Conduct:● Avoid engaging in any form of unethical behavior, such as bribery, match-fixing, or other actions thatcompromise the integrity of the sport.● Comply with the principles of fair play, honesty, and integrity in all aspects of your participation.7. Breach of Rules and Regulations:● Familiarize yourself with and adhere to the rules, policies, and regulations established by the sport'sgoverning bodies.● Failure to comply with these rules may result in disciplinary action, including but not limited to fines,suspension, or expulsion.8. Reporting and Accountability:● Promptly report any violations of this Code of Conduct to the appropriate authorities or designatedofficials.● Cooperate fully with investigations and disciplinary processes, maintaining honesty and integritythroughout.9. Education and Awareness:● Stay informed about the latest developments, rules, and regulations in your sport.● Participate in educational programs, workshops, and training sessions aimed at promoting a culture ofintegrity and ethical behavior.Code of Conduct: Consequences for Violating the Code of Conduct1. Fair and Consistent Approach:● Violations of the Code of Conduct will be treated seriously and consistently, regardless of theindividual's status or position within the sport.● The consequences will be determined based on the severity of the violation, considering factors suchas intent, impact, and previous disciplinary history.2. Disciplinary Measures:● The range of disciplinary measures may include, but is not limited to, the following:○ Verbal or written warning: For minor infractions or first-time offenses.○ Suspension: Temporary exclusion from participation in specific matches, events, or activities.○ Fine: Imposition of a monetary penalty for financial restitution or deterrence.○ Probation: A period of close monitoring and additional conditions imposed on the individual.○ Expulsion: Permanent termination of participation in the sport or organization.13

3. Rehabilitation and Restorative Actions:● In certain cases, the individual may be required to undergo specific actions aimed at rehabilitation,education, or addressing the consequences of their behavior.● This may include mandatory counseling, educational programs, community service, or any othermeasures deemed appropriate.4. Appeal Process:● A fair and transparent appeal process will be in place to address grievances and ensure that decisionsare made impartially.● Individuals have the right to appeal disciplinary actions, providing grounds for their appeal within aspecified timeframe.5. Reporting and Confidentiality:● Reporting mechanisms will be established to encourage individuals to come forward with informationregarding violations of the Code of Conduct.● Whistleblower protection and confidentiality will be maintained to ensure the safety and security ofthose reporting violations.6. Cooperation with Authorities:● The sport's governing bodies will cooperate fully with law enforcement agencies and other relevantauthorities in cases where violations of the law occur.● Individuals found guilty of criminal offenses may face legal consequences in addition to the disciplinarymeasures imposed by the sport's governing bodies.7. Education and Prevention:● Regular educational programs, workshops, and training sessions will be provided to promoteawareness of the Code of Conduct and its importance.● Prevention strategies will be implemented to foster a culture of integrity and ethical behavior,emphasizing the values of respect, fairness, and sportsmanship.14

UIL Areas of Focus 2023 - 2024 School YearAthletic Summit 2023 - Reference Presentation15

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UIL Eligibility RequirementsThe sole purpose of eligibility rules and contest regulations is to keep competition equitable and to maintainactivities in proper perspective. It is the responsibility of each school to see that students do not compete unlessthey comply with all eligibility rules. It is also the responsibility of the student to observe and obey thesestandards. According to UIL standards, students are eligible to represent their school in interscholastic activitiesif they:● have not graduated from high school,● are full-time, day students in the school, and have been in regular attendance at the school since the6th class day of the present school year, or have been in regular attendance for 15 or more calendardays before the contest or competition,● are in compliance with state law and rules of the Commissioner of Education, (see TEA-UIL Side BySide)● are enrolled in a four year, normal program of high school courses, and initially enrolled in the 9th gradenot more than 4 years ago nor in the 10th grade not more than 3 years ago,● were not recruited,● are not in violation of the awards rule, and● meet the specific eligibility requirements for academic, music and/or athletic competition.Eligibility for Academic Contests■ meet all the requirements above, and■ have not changed schools for the purpose of participating in a UIL academic contest.Eligibility for Music Contests● meet all the requirements above, and● have not changed schools for the purpose of participating in a UIL music contest.Eligibility for Athletic Contests● meet all the requirements above,● are less than 19 years old on September 1 preceding the contest or have been granted eligibility basedon a disability that delayed their education by at least one year,● live with their parents inside the school district attendance zone their first year of attendance (see yourschool administrator for exceptions),● have not moved or changed schools for athletic purposes,● have not violated the athletic amateur rule, and● were eligible according to the fifteen day rule (Section 400-(C)) and the residence rule (Section 442)prior to district certification.Schools may adopt stricter standards for eligibility to participate in extracurricular activities.26

Duncanville ISD Academic Eligibility CalendarAcademic Requirements - No Pass. No PlayDuncanville ISD 9 WEEKS ELIGIBILITY CALENDAR 2023-2024September22ndFirst official eligibility grade check. Check grades onall students involved in extracurricular programs. {Endof 1stsix week grading period} {For exceptions referto DISD Honors Courses located in the ComplianceHandbook}September29thEnd of 7 Day Grace Period: Students may GAIN ORLOSE eligibility at the close of the school day.October5thOfficial grade check for all students. {The end of thenine-week grading period.} Check grades on allstudents. {For exceptions refer to DISD HonorsCourses}All students failing or passingAreacademicallyeligible fromthe close ofschool onOctober 5th, 2023, through the beginning ofschool October 16th, 2023October23rdEND of 7 Day Grace Period: Students may GAIN ORLOSE eligibility at the close of the school day.Students that passed 1stnine weeks are eligible forthe ENTIRE 2ndnine weeks.November3rdThree-week grade check for ineligible students.Students must be passing ALL classes in order toregain eligibility.November10thIneligible students may gain eligibility at the close ofthe school day.All students passing or failingAreacademicallyeligible fromthe close ofschool onNovember 17th, 2023, through the beginning of theschool November 27, 202327

December1stThree-week grade check for ineligible students.Students must be passing ALL classes in order toregain eligibility.December8thIneligible students may gain eligibility at the close ofthe school day.December20Official grade check for all students. {The end of thenine-week grading period.} Check grades on allstudents. {For exceptions refer to DISD AdvancedAcademic Courses}ALL students passing or failingAreacademicallyeligible fromthe close ofschoolDecember 20, 2023, through the beginning ofschool January 8, 2024.January15thEnd of 7 Day Grace Period: Students may GAIN orLOSE eligibility at the close of the school day.Students that passed 2ndnine weeks are eligible forthe ENTIRE 3rdnine weeks.January26thThree-week grade check for ineligible students.Students must be passing ALL classes in order toregain eligibility.February2ndIneligible students may gain eligibility at the close ofthe school day.February16thThree-week grade check for ineligible students.Students must be passing ALL classes in order toregain eligibility.February23rdIneligible students may gain eligibility at the close ofthe school day.March8thOfficial grade check for all students. {The end of thenine-week grading period.} Check grades on allstudents. {For exceptions refer to DISD AdvancedAcademic Courses}28

ALL students passing or failingAreacademicallyeligible fromthe close ofschoolMarch 8, 2024 through the beginning of schoolMarch 19, 2024.March26thEnd of 7 Day Grace Period: Students may GAIN orLOSE eligibility at the close of the school day.Students that passed 3rdnine weeks are eligible forthe ENTIRE 4thnine weeks.April8thThree-week grade check for ineligible students.Students must be passing ALL classes in order togain eligibility. (PR7)April15thIneligible students may gain eligibility at the close ofthe school day.April26thThree-week grade check for ineligible students.Students must be passing ALL classes in order toregain eligibility.May3rdIneligible students may gain eligibility at the close ofthe school day.May24thThe end of the nine-week grading period. Last day ofschool2023-2024 Progress Report and Report Card ScheduleThe following is the guidance used by our school district to consider when developing eligibility calendars:6 Week Grading Calendars9 Week Grading Calendars4 Day School Week CalendarDuncanville ISD is on a 9 week grade reporting cycle. The first day of school for the 2023-2024 school year isThursday, August 10th. Per UIL guidance, week 1 must be 3 school days long to count. Week 1 for DuncanvilleISD will be the week of August 14th.Academic Eligibility - School HolidaysAll students are eligible during the holidays, as long as the holiday is a full calendar week long. For DuncanvilleISD, all students are eligible during the weeks of:● October 9 - 13, 2023● November 20 - 24, 2023● December 25 - 29, 2023 (competition is not permitted December 25 & 26)29

● January 1 - 5, 2024● March 11 - 15, 2024Identification of Honors Courses2023 - 2024 Identification of Honors Courses (TAC 74.30) - pgs. 4 & 5The following are identified as honors classes as referred to in the Texas Education Code, §33.081(d)(1),concerning extracurricular activities in Duncanville ISD.The suspension and reinstatement provisions of Education Code 33.081(c) and (d) do not apply to an advancedplacement or international baccalaureate course, or to an honors or dual credit course in the subject areas ofEnglish language arts, mathematics, science, social studies, economics, or a language other than English.Education Code 33.081(d-1)Districts may identify additional honors courses in the subject areas of English language arts, mathematics,science, social studies,or a language other than English for the purposes of extracurricular eligibility but mustidentify such courses before the semester in which any exemptions related to extracurricular activities occur.Content AreaCourse(s)All College Board advanced placement courses and International Baccalaureate courses in all disciplines.EnglishEnglish I HEnglish II HEnglish III APEnglish IV APMathGeometry HAlgebra I H (middle school)Algebra II HPre-Calculus HCalculus AB (Cal I) APCalculus BC (Cal I & II) APStatistics APScienceBiology I H30

Biology II APChemistry I HChemistry II APPhysics I APPhysics II APPsychology APEnvironmental Science APSocial StudiesWorld Geography HWorld History HU.S. History HU.S. History APGovernment APEconomics AP Macro Psychology APHuman Geography AP EuropeanHistory APSocial Studies Research MethodLanguages Other Than English (LOTE)Spanish I H (middle school)Spanish II HSpanish III HSpanish V AP LiteratureLatin III HSpanish IV Adv APGerman III HGerman IV APFrench IV ( French I AP)31

French III HAdditional CoursesMusic Theory APArt - Art 3:2D APArt - Art 3:3D APArt - Drawing Portfolio APArt History AP2023-24 Academic Eligibility for the Beginning of the School YearStudents beginning grade nine and below must have been promoted from the previous grade prior to thebeginning of the current school year.Students beginning their second year of high school must have earned five (5) credits that count toward statehigh school graduation requirements.Students beginning their third year of high school either must have earned a total of ten (10) credits which counttoward state high school graduation requirements or a total of five (5) credits which count toward state highschool graduation requirements must have been earned during the twelve (12) months preceding the first day ofthe current school year.Students beginning their fourth year of high school either must have earned a total of fifteen (15) credits whichcount toward state high school graduation requirements or a total of five (5) credits which count toward statehigh school graduation requirements must have been earned during the twelve (12) months preceding the firstday of the current school year.Students who do not meet the above requirements are academically ineligible for participation the first six (6)weeks of the school year. Grades are checked at the end of the first six (6) weeks and if the students arepassing all classes, they could regain academic eligibility after the seven (7) calendar day grace period.When a migrant student enrolls for the first time during a school year, all criteria cited above apply. All otherstudents who enroll too late to earn a passing grade for a grading period are ineligible.High school students transferring from out-of-state may be eligible the first six weeks of school if they meet thecriteria cited above or school officials are able to determine that they would have been eligible if they hadremained in the out-of-state school from which they are transferring32

UIL Practice and Competition RegulationsLimitations on practice and performance● Compliance with safety protocols, equipment guidelines, and medical clearance.● Travel policies and procedures for away competitions.2. Drug Testing and Substance Abuse:● Policies on drug testing, including frequency and consequences.● Prohibited substances and performance-enhancing drugs.● Support resources for substance abuse prevention and education.3. NCAA/National Association Compliance:● Adherence to specific rules and regulations set by the governing association (e.g., NCAA,NAIA).● Reporting requirements and procedures for rule violations.● Compliance monitoring and self-auditing processes.Enrollment and EligibilityScholars who are new to the district must go through the complete enrollment process before making contactwith the athletic department. This includes:● Completing an online application● Submitting all required documentation to include; Proof of Residency, Birth Certificate, Immunization● Receive an approval from the campus registrar● Receive a schedule from the counseling departmentUpon completion of the enrollment and acceptance process, the scholar must complete a Previous AthleticParticipation Form (PAPF). The scholar may not participate in varsity competition until the PAPF has beencompletely approved and we’ve received notification of clearance from the District Executive Committee (DEC).Reporting Violations and Whistleblower ProtectionEnsuring compliance with regulations, policies, and ethical standards is of utmost importance to maintainintegrity, fairness, and trust within any organization or community. Reporting compliance violations plays acrucial role in identifying and addressing misconduct, promoting a culture of accountability, and protecting therights and well-being of individuals involved.33

This reporting process provides an avenue for individuals to come forward and report any suspected orobserved violations of compliance, whether they involve unethical conduct, breaches of policies, or any otherform of non-compliance. By encouraging reporting, we aim to create an environment where individuals feelempowered to speak up, confident that their concerns will be taken seriously and addressed appropriately.Reporting compliance violations serves several essential purposes1. Transparency and Accountability: Reporting provides a mechanism to bring transparency to potentialcompliance breaches, ensuring that all parties are held accountable for their actions. It fosters a culture ofintegrity, where no one is above the rules and ethical standards.2. Prevention and Deterrence: Reporting violations serves as a deterrent, signaling to individuals thatnon-compliance will not be tolerated and that there are consequences for their actions. It acts as a preventivemeasure, discouraging potential misconduct and promoting a compliant and ethical environment.3. Early Detection and Intervention: Reporting allows for the early detection of compliance violations, enablingswift intervention to address the issue promptly. Timely intervention can help mitigate potential harm, preventfurther violations, and initiate appropriate corrective actions.4. Protection of Individuals: Reporting provides a safeguard for individuals who may have experienced orwitnessed non-compliance. It protects the rights and well-being of those affected by ensuring that their concernsare heard, thoroughly investigated, and resolved in a fair and unbiased manner.5. Continuous Improvement: Reporting compliance violations facilitates an ongoing assessment of existingpolicies, procedures, and controls. It provides valuable insights into areas that may require enhancements,allowing organizations to continuously improve their compliance frameworks and prevent future violations.We encourage all individuals to take an active role in reporting any suspected or observed complianceviolations. Your contribution is vital in upholding the values of integrity, ethics, and responsible conduct withinour organization or community. Together, we can create an environment where compliance is valued, respected,and upheld by all.34

Procedures for investigating and resolving reported violationsInvestigating and resolving reported violations requires a systematic and fair approach. Here are the generalprocedures to follow:1. Receiving the report:● All reports, via the online platform, phone, or email will be received by the UIL District ComplianceOfficer.● Individuals reporting a suspected violation will remain anonymous if they choose.2. Documenting the report:● When reporting, please complete all requested information. This allows us to quickly begin aninvestigation into the violation. If you choose to report via email or by phone, please be prepared toprovide: the date and time of the incident, the location of the incident, description of the violation, andyour identity - if you do not want to remain anonymous.3. Preliminary assessment:● The reported violation will be reviewed to determine if it falls within the scope of the organization'spolicies, code of conduct, or legal requirements.● An assessment as to the urgency and potential risk associated with the violation. A determination ofimmediate action is required to mitigate any harm.4. Assigning an investigator:● Designate a qualified individual or team to conduct the investigation. Ideally, the investigator(s) shouldbe impartial and have the necessary expertise to handle the specific type of violation being reported.5. Planning the investigation:● Develop an investigation plan outlining the steps, timelines, and resources required to conduct athorough investigation.● Identify the key individuals to interview, relevant documents to review, and any additional actionsnecessary to gather evidence.6. Conducting interviews:● Interview the parties involved, including the reporter, witnesses, and individuals accused of theviolation.● Ensure confidentiality and provide a safe and supportive environment for the interviews.● Document the interviews by taking detailed notes or recording them, with the consent of theinterviewees.7. Collecting evidence:● Gather relevant evidence, such as documents, emails, surveillance footage, or any other materials thatcan support or refute the reported violation.35

● Preserve the evidence securely to maintain its integrity and prevent tampering.8. Analyzing the evidence:● Carefully review and analyze the collected evidence to determine its credibility, relevance, andconsistency.● Consider the context surrounding the violation and assess the severity of the violation based onestablished criteria.9. Reaching a conclusion:● Based on the evidence and analysis, draw a conclusion regarding the occurrence of the violation.● Determine if the reported violation is substantiated, unsubstantiated, or requires further investigationdue to insufficient evidence.10. Taking appropriate action:● If the violation is substantiated, follow the organization's established procedures for disciplinary actionsor remedial measures.● Consider the severity of the violation and any mitigating or aggravating factors when determining theappropriate response.● Communicate the outcome and actions taken to the reporter, individuals involved, and any otherrelevant stakeholders while maintaining confidentiality as required.11. Monitoring and follow-up:● Implement measures to prevent future violations and monitor compliance.● Follow up with the reporter to ensure their safety and address any concerns or retaliation fears theymay have.● Review the effectiveness of the investigation process and make improvements if necessary.Note: The above procedures are a general framework and may need to be adapted based on the specificpolicies, legal requirements, and industry practices applicable to the organization conducting the investigation.36

Guidelines for Booster ClubsGeneral Booster Club GuidelinesAthletic Booster ClubIndividuals should be informed of the seriousness of violating the athletic amateur rule found in Section 441 andthe awards rule found in Section 480 of the UIL Constitution and Contest Rules. Check with schooladministrators before giving anything to a student, school sponsor or coach. The penalty to a student-athlete isforfeiture of varsity athletic eligibility in the sport for which the violation occurred for one calendar year from thedate of the violation. If a team violates the amateur rule, the penalty shall be assessed against the team and notagainst each individual. See Section 441(d), UIL Constitution and Contest Rules. All fans, not just members ofthe booster club, should be aware of these rules. It affects the entire community.Athletic booster club funds shall not be used to support athletic camps, clinics, private instruction or any activityoutside of the school.• The local school district determines when, how and from whom student athletes can receive meals andsnacks. See Section 441(b)(9), UIL Constitution and Contest Rules.• Schools must give prior approval for any banquet or get-together given for students.• Students may not accept money or other valuable consideration from school booster club funds for anynon-school purpose. See Section 441(A)(3), UIL Constitution and Contest Rules.• Student athletes are prohibited from accepting valuable consideration for participation in school athletics(anything that is not given or offered to the entire student body on the same basis that it is given or offered to anathlete). See Section 441(a), UIL Constitution and Contest Rules. Valuable consideration is defined as tangibleor intangible property or service including anything that is usable, wearable, salable or consumable.• Booster groups or individuals may donate money or merchandise to the school with prior approval of theadministration. These kinds of donations are often made to cover the cost of commercial transportation and tocover costs for meals. It would be a violation for booster groups or individuals to pay for such costs directly,without prior approval from the local school administration. See Section 441(b)(9) and Section 840 (a)(2)(A)(iv),UIL Constitution and Contest Rules.• Student athletes may accept small “goodie bags” consisting of cookies, candy and symbolic gifts from theirclassmates, if allowed by local school policy. See Section 441(B)(7), UIL Constitution and Contest Rules.Academic BoosterWe encourage academic booster clubs, whether they cover UIL academic competition in general or specificprograms such as theatre, speech/debate, journalism or math/ science. A great need exists for parentalinvolvement and support.37

The rules for athletics are different than the rules for academics and music. Athletes are restricted by theAthletic Amateur Rule, which states that athletes cannot accept money or valuable consideration forparticipating in a UIL sport or for allowing their names to be used in promoting a product, plan or service relatedto a UIL contest. Academics has no amateur rule. Journalism participants may work for a newspaper and bepaid. Actors may work summer stock and be paid. Students may win calculators and software for participating ininvitational math contests.UIL academic students are restricted by the Awards Rule. See Section 480, UIL Constitution and Contest Rules.So, as a general practice, booster clubs should not give gifts or awards to students for their participation in UILcontests that count toward district, region or state standing without prior school district approval. School boosterclubs may raise money to purchase letter jackets, provided the funds are given to the school without designationto buy jackets for particular students and the school determines criteria for awarding the jackets. Parents maypurchase jackets for their own children provided the school designates the student as being qualified to receivethe jacket.Booster Clubs may raise money to provide an annual banquet for academic participants and coaches.EXAMPLES OF ACADEMIC BOOSTER CLUB CONTRIBUTIONS THAT ARE NOT PROHIBITED BY UILRULE, WITH LOCAL ADMINISTRATIVE APPROVAL, ARE:Purchase equipment for programs such as computers or software for yearbook or computer science;Organize and chaperone trips and assist with expenses for travel to academic competitions or educational tripssuch as journalism conventions or speech tournaments. Booster club funds may be used to provide food andrefreshments for students on these trips. A purely recreational trip would not meet the definition of aneducational field trip and could be considered a violation of the Awards Rule. See Section 480(2)(d), UILConstitution and Contest Rules.Run tournaments, organize fund-raising efforts, recruit corporate donors, raise money for scholarships andarrange for tutors and professional trainers to work with students;Fund academic workshop scholarships provided selection of the recipients is not based solely on their successin interscholastic competition. Selection could be based on grade point average or the student’s selection ofhigh school courses. All students meeting the conditions for scholarship assistance should be notified andeligible for financial assistance. Funds should be monitored to ensure that they are expended for camp orworkshop purposes.Music BoosterIn addition to the general procedures outlined, the following guidelines apply to Music Booster Club activities.38

Be mindful of the fact that there is no Music Amateur Rule. Therefore, limitations established in athleticsintended to ensure compliance with the Athletic Amateur Rule do not apply to music programs and relatedactivities.Some music booster clubs assist with expenses for travel to various music-related activities such as UILcontests and performances at away athletic events. Such financial support violates no UIL rules provided that itis approved and coordinated by the local school district.Many music groups schedule educational field trips with the approval of the local school administration andunder local school district policies. For such trips, specific educational components must be included such asperforming for a music festival, an adjudicated contest or a concert tour. Marching performances such as theMacy’s Thanksgiving Day Parade, the Rose Bowl Parade or other similar ceremonial appearances also qualify.However, educational components need not be limited to performances. Concert attendance, visitinguniversity/conservatory music facilities and other music related, non-performing opportunities would also beappropriate if approved by the local school district.A recreational trip, on the other hand, would not meet the definition of an educational field trip as provided inSection 480(f) of the UIL Constitution and Contest Rules. Students receiving the benefits of a purely recreationaltrip would likely be in violation of the Awards Rule.Booster Clubs may also fund scholarships for private lessons and summer music camps provided the selectionof the recipients is not based on success in interscholastic competition. Funds for such activities should becarefully monitored to ensure that they are expended for educational rather than recreational activities.The awarding of patches, T-shirts or other items for achievement in interscholastic competition would be subjectto the UIL Awards Rule. See Section 480(2)(A), UIL Constitution and Contest Rules. In order to protect all musicstudents’ eligibility, such awards should be approved and administered by the local school district in accordancewith school district policies.Professional DevelopmentDistrict PDCE Process and FormsAs a learning organization, Duncanville ISD commits to continuous learning and professional growth of all staffand has included two days (12 credits) of paid professional learning throughout the campus professional staffcalendar. Employees benefit from choosing an education that pertains to their content, skill level, and interestsand the flexibility of format and time that works best for them.All professional employees may earn Professional Development Credit Equivalency (PDCE) for participation inprofessional development activities approved by their supervisor. Please note that all PDCE credits must besubmitted between June 1, 2023, and March 22, 2024 to exchange May 29 & 30, 2024 as trade-out days. AllParaprofessional Exchange Day credits (PED) must be earned between April 1 and May 13, 2024 by campusbased paraprofessional staff to exchange May 29 & 30, 2024 as trade-out days.39

An Out-of-District Workshop request must be completed and approved by an administrator before anemployee may attend any training sessions that occur outside of Duncanville ISD for PDCE credit. Viewthis video for instructions on uploading proof of attendance for external professional development andtraining to the Edugence platform to receive PDCE or PED credit. (*Please note that proof of attendanceand the out-of-district workshop request must be submitted.)PDCE and PED credits may be earned only on the employees off- contract time, i.e., after the school day,Saturdays, or during the summer. If the professional development falls on a day when the employee is oncontract, the employee will not receive PDCE.Please refer to these guidelines for a full description of Professional Development Credit Equivalency.UIL Annual (Coaching Certification Program) CCP Requirements● UIL Required Training● Must be completed before the first practice of your season● All certifications are to be turned into the Athletic Secretary and digitally filed with the DistrictCompliance Officer● Up to 15 hours can be earned at the annual Coaching School Conference hosted by the Texas HighSchool Coaching Association (THSCA)CPR Certification● You are required to have your CPR certification prior to supporting your respective athletic program(s)● Duncanville ISD athletic training department and or district nursing team will be able to support youobtaining your certification● Online certifications are not permitted. You must attend an in-person trainingRank One (Monitoring Athlete Compliance)● Rank One is our system used to determine athletic eligibility for our athletes as it relates to all medicaldocumentation● An athlete that presents in “red” is not eligible.● An athlete that presents in “green” has completed all required documents and have been deemedeligible to participate.● All rosters must be upload into Rank One for effective monitoring and tracking by our athletic trainingdepartment40

Junior High SchoolCONSTITUTION & CONTEST RULES■ Seventh & Eighth Grade Athletic PlanJUNIOR HIGH MANUAL■ Junior High Manual 23-24 - Jul 17, 2023■ Junior High Coaches Checklist - Jul 17, 2023JUNIOR HIGH RULES & GUIDELINES■ 6th Grade Participation Guidelines■ UIL Resources for Game Administrators■ Charitable Cause GuidelinesFacility Usage and RentalsThe purpose of the change in our process is to streamline and align the district processes forfacility rentals and reservations for internal and external stakeholders.Below are some immediate non-negotiables as the key highlights of our new processes:1. Reservations● Reservations for non-school use must be made at least 30 days in advanceunless associated with playoffs or competitions in which site selection was lessthan 30 days in advance.● Reservations for school events must be made at least 10 days in advance tonotify the appropriate support services properly.1. Additional non-negotiables where facilities are not available for use:● Use would permanently damage or alter facilities in any manner.● Use would conflict with a school function or event.● Use would be for the lessee’s profit without an educational, civic, or charitablevalue.● A leasing agreement is not signed before the event per the regulation.● External entities have not provided evidence of liability insurance coverage.● Per the regulation, payment is not received, in full, before the event.Exceptions to the non-negotiables can only be made with approval from the superintendent.41

These changes will positively impact our ability to serve you better and align our services withdistrict processes. Our priority is to provide exceptional products/services and maintain a strongand mutually beneficial relationship, while remaining in alignment.Thank you for your continued support and understanding as we embrace this change.Policy Title: Management of Finances in School Concession StandThe purpose of this policy is to establish guidelines and procedures for the responsible management of financesin the school concession stand. This policy aims to ensure transparency, accountability, and the efficienthandling of money while maintaining the financial integrity of the concession stand operations.1. Financial Responsibilities:1.1 Cash Handling:1.1.1 All cash transactions must be conducted by authorized individuals designated by the schooladministration.1.1.2 The concession stand should have a designated cash handling area with secure cash registers orlockboxes.1.1.3 Only authorized personnel should have access to the cash handling area.1.1.4 Cash should be counted and reconciled at the beginning and end of each shift by at least two authorizedindividuals.1.1.5 Cash discrepancies must be reported immediately to the school administration for investigation.1.2 Sales Reporting:1.2.1 Accurate records of all sales, including cash and non-cash transactions, must be maintained.1.2.2 The concession stand should utilize a point-of-sale (POS) system or manual logs to record salestransactions.1.2.3 Daily sales reports should be generated and reconciled with cash collected.1.2.4 Any discrepancies between sales records and cash collected should be investigated and resolvedpromptly.1.3 Deposit Procedures:1.3.1 Cash collected from the concession stand should be deposited in a secure location designated by theschool administration.1.3.2 Deposits should be made as frequently as possible, preferably on a daily basis or as directed by theschool administration.1.3.3 A deposit slip or receipt should be obtained for each deposit made, and a copy should be retained forrecord-keeping purposes.42

2. Financial Controls:2.1 Segregation of Duties:2.1.1 Different individuals should be responsible for handling cash, recording sales, and reconciling financialrecords.2.1.2 This segregation of duties helps to prevent errors and mitigate the risk of fraud.2.2 Oversight and Auditing:2.2.1 Regular audits of financial records and cash handling processes should be conducted by independentpersonnel designated by the school administration.2.2.2 Auditors should verify the accuracy of sales records, cash handling procedures, and adherence to thispolicy.2.2.3 Audit findings and recommendations should be reported to the school administration, and appropriateaction should be taken to address any issues identified.2.3 Security Measures:2.3.1 The concession stand should be equipped with adequate security measures, such as surveillancecameras, to deter theft or unauthorized access to cash handling areas.2.3.2 Access to cash registers, safes, or lockboxes should be restricted to authorized personnel only.3. Training and Communication:3.1 Training Programs:3.1.1 All personnel involved in cash handling and concession stand operations should receive comprehensivetraining on financial policies, procedures, and cash handling best practices.3.1.2 Training should be conducted regularly and include updates on any changes to the policies or procedures.3.2 Communication:3.2.1 This policy should be clearly communicated to all concession stand staff, volunteers, and relevant schoolpersonnel.3.2.2 Any updates or changes to the policy should be promptly communicated to all relevant parties.4. Compliance and Enforcement:4.1 Compliance:4.1.1 Failure to comply with this policy may result in disciplinary action, including but not limited to warnings,suspension, termination, or legal consequences.4.2 Reporting Violations:4.2.1 Any suspected violations of this policy should be reported immediately to the school administration or adesignated authority for appropriate investigation and action.43

4.3 Policy Review:4.3.1 This policy should be reviewed periodically to ensure its effectiveness and relevance.4.3.2 Any necessary updates or revisions should be made in consultation with the school administration andrelevant stakeholders.This policy is effective upon its approval and supersedes any previous policies or guidelines related to thehandling of money in the school concession stand.AppendicesPlease find all the forms and templates related to eligibility, waivers, or other compliance-relateddocumentations.● Sports Specific Forms● Eligibility Forms● Medical Forms● Waiver Forms● Incident Reporting Form● Other FormsAdditional information to support your research.2023 - 2024 UIL Calendar (PDF Calendar)Policy OverviewTEA-UIL Side-by-SideUIL Athletics2022-2023 UIL ConstitutionContest Rules: Athletics2022-2023 Rule ChangesProposed Rule Changes2022-2023 UIL UpdatesStrength & Conditioning (Duncanville ISD District Calendar)Start Date: May 29, 2023 End Date: August 4th, 2023 (7th and 8th grade) and August 9th (9-12) or the daybefore the first day of the start of season. Whichever is earlier. Sports that start on August 1, July 31st is thefinal day of summer strength and conditioning.Sports Specific ManualsStudent Eligibility - AthleticsSpecifically refer to SECTIONS 441-446 APPLY ONLY TO ATHLETIC ELIGIBILITY44

PAPF WalkthroughWaivers WalkthroughVarsity Sport Eligibility FormForm Submission (i.e. Catastrophic Injury or AED Usage)Game Administrator During ContestOut of Season Head Coach or Varsity Assistant (Home games only)Campus Admin to SupportCheer ComplianceNational Federation High School Spirit Handbook.Cheer and Dance Safety CertificationBoosterBooster GuidelinesDistrict Executive Committee (DEC)DEC HandbookEmergency Action PlanPanther StadiumSandra MeadowsAlexander AuditoriumShine AuditoriumOld Panther StadiumReed GymnasiumKennemer GymnasiumAthletics ManualsAll coaches and athletic staff should have the latest copy of individual and team sport manuals.■ Lighting Information for Sports Facilities■ UIL Sportsmanship Manual■ Athletic Director Checklist■ Parent Info Handbook 2022-23■ Online District Executive Committee HandbookSport Specific ManualsSport specific manuals are located on their respective pages.45

■ Baseball Manual■ Basketball Manual■ Cross Country Manual■ Football Manual■ Golf Manual■ Soccer Manual■ Softball Manual■ Swimming & Diving Manual■ Team Tennis Manual■ Tennis Manual■ Track & Field Manual■ Volleyball Manual■ Water Polo Manual■ Wrestling ManualJunior High ManualThe Junior High Manual is available on each of the Junior High Sport pages.■ Junior High Sports46