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Message DIGITISING THE RAILWAYONE FORM AT A TIMEModern. Compliant. Reliable.

ABOUT USOUR CORE VALUES WHAT WE DO SMART FORM FEATURESOUR MISSION AND VISION WHY DIGITAL RAIL?THE FORMS WE BUILDSYSTEM INTEGRATIONSTABLE OFCONTENTS04081216061014182ARCH

COMPLIANCE& STANDARDSMOBILE ACCESSIBILITY & OFFLINE USE THE DOCURAIL ADVANTAGEOUR CLIENTSSECURITY & DATA PROTECTION CASE STUDIES & TESTIMONIALSREPORTING & REAL-TIME INSIGHT CONTACT & NEXT STEPS TABLE OFCONTENTS20242832222630343 ARCH

DocuRail is a Brish company at the helm of digital innovaon for the rail sector. We specialise in turning complex, paper-based workows into compliant, mo-bile-ready digital forms—securely, accurately, and eciently. Founded by industry professionals with deep knowledge of possession planning, safety protocols, and Network Rail standards, DocuRail delivers soware soluons tailored for real-world use in rail operaons.4ARCH

We specialise in helping rail contractors, operators, and supply chain partners move beyond outdated paper-based workflows. Our platform transforms complex, manual processes into fully digital, mobile-friendly forms that are accessible anytime, anywhere—even in offline, remote, or high-risk environments. From trackside teams to office-based planners, our technology ensures that the right information reaches the right people at the right time. Every solution we offer is designed with compliance at its core. Our digital forms align with NR/L2/OHS/019, RISQS, and other industry standards, giving rail businesses peace of mind that they are always audit-ready. Whether you’re building Safe Work Packs (SWPs), Plant Operation Schemes (POS), Task Briefings (TBS), or ALO Risk Assessments, DocuRail provides the tools you need to complete, approve, distribute, and archive documentation quickly and securely. With a focus on user experience, workforce safety, and data integrity, we help organisations reduce paperwork, eliminate duplication, prevent costly errors, and streamline collaboration between planners, delivery teams, and clients. At DocuRail, our mission is clear: To digitise every operational document across the UK rail network, empowering teams to work smarter, faster, and safer—keeping Britain’s railways moving, efficiently and compliantly.5 ARCH

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Mission: To digitise and modernise every form used in the UK rail sector—empowering site teams, planners, and managers to work smarter,faster, and safer.Vision: A future where paper is obsolete, safety is proactive, and compliance is automated. We aim to be the go-to digital solution provider for every rail operator, contractor, and planning team in the UK and beyond.OURMISSION7 ARCH

Safe behaviour is a requirement of working for Network Rail.These Rules are in place to keep us safe and must never be broken.We will all personally intervene if we feel a situation or behaviour might be unsafe.Our Lifesaving RulesFor more information about our Lifesaving Rules go to safety.networkrail.co.uk/LSRJuly 2014We will always comply with our Lifesaving RulesAlways be sure the required plans and permits are in place, before you start a job or go on or near the line.Always test before applying earths or straps. Never undertake any job unless you have been trained and assessed as competent.Always use equipment that is fit for its intended purpose.Never work or drive while under the influence of drugs or alcohol.Never assume equipment is isolated – always test before touch. Never enter the agreed exclusion zone, unless directed to by the person in charge.Working responsiblyWorking with electricityDriving Working at heightWorking with moving equipmentNever use a hand-held or hands-free phone, or programme any other mobile device, while driving. Always obey the speed limit and wear a seat belt.Always use a safety harness when working at height, unless other protection is in place.A3_NR_LSR_Poster_01.indd 1 01/08/2014 14:428ARCH

OUR VALUESSafety First – Every feature we build puts workforce protection at its core. Simplicity – We streamline complexity into intuitive workows. Integrity – Our solutions comply with 019 standards and rail regulations. Innovation – We push boundaries with smart form logic, automation, and integration. Support – You’re never on your own. Our UK-based support team is always here.9 ARCH

WHY DIGITAL RAIL?e rail sector is under increasing pressure to be more accountable, compliant, and agile. Legacy paper systems are slow, prone to error, and dicult to audit.The rail industry operates in one of the most highly regulated environments in the UK, where safety, compliance, and operational excellence are non-negotiable. Yet, many organisations still rely on paper-based systems that are slow, prone to human error, hard to manage at scale, and difficult to audit. Paperwork can get lost, signatures can be missed, and outdated versions of safety-critical documents can unknowingly be put into use. As project timelines tighten and client expectations rise, legacy systems simply cannot keep pace with the demands of modern railway operations. Planners, site teams, and safety managers need instant access to the latest forms, risk assessments, and approvals—anytime, anywhere. Relying on printing, manual distribution, or overnight couriers delays critical work and exposes projects to avoidable risks. Digital transformation is no longer a «nice to have»—it’s an operational necessity. Organisations that fail to modernise risk falling behind, facing increased costs, reduced productivity, and potential non-compliance penalties.DocuRail eliminates these risks by replacing paper forms with smart, secure, mobile-ready digital workflows, designed specifically for the rail industry. Our platform enables: Instant Access and Completion Planners and field teams can access the latest approved forms on any device—no printing required. Automated Distribution and Secure Storage Forms are automatically sent to the right stakeholders and archived in the cloud for full traceability. 100% Compliance and Audit Readiness Every submission is time-stamped, version-controlled, and digitally signed—making audits faster and stress-free. Real-Time Data and Live Status Updates Managers gain immediate visibility of form submissions, compliance gaps, and site readiness without waiting for paperwork to arrive.10ARCH

Offline Capability for Remote Environments Forms can be completed and saved even in tunnels, rural locations, or areas with no network coverage—syncing automatically when reconnected. By going digital with DocuRail, rail businesses can increase accountability, reduce administrative overhead, and improve site safety—all while future-proofing their operations in line with industry expectations.Going digital is not just about replacing paper; it’s about unlocking new ways of working that give rail businesses a competitive edge. By standardising processes across your projects and supply chain, you can ensure consistent data capture, faster decision-making, and reduced operational risk. Digital forms also help you demonstrate compliance to clients and regulators with confidence—providing clear, accessible records that can be retrieved in seconds, not hours. Additionally, DocuRail’s smart digital workflows enable: Collaboration Across Teams and Locations Multiple users can view, complete, and approve the same form in real-time—whether they’re in the office, on-site, or working remotely. Reduced Environmental Impact By eliminating paper usage, print waste, and unnecessary travel for document distribution or collection, you help your organisation meet its environmental sustainability goals. Improved Workforce Engagement Easy-to-use, mobile-friendly digital tools empower your teams to focus on delivery, not paperwork—reducing frustration and improving adoption across all levels of your organisation. Data-Driven Operational Insights Capture structured data on every form submission, turning daily operational activities into valuable insights that help you optimise planning, track trends, and improve performance over time. Scalable Deployment Across Projects Whether you’re managing one project or hundreds, DocuRail’s platform scales with your business, providing consistent quality and control across all your operations. In short, DocuRail helps railway businesses not just digitise forms, but transform the way they work—delivering safer, smarter, and more efficient outcomes for clients, workers, and passengers alike.Paper-based systems introduce costly bottlenecks, such as: Delays caused by travelling to site oces to collect or print updated forms. Risks of lost, damaged, or outdated documents being used on site. Inability to verify if the latest approved version has been issued or signed. Time-consuming manual ling, scanning, or re-keying of information into other systems.11 ARCH

DocuRail builds and deploys fully customisabledigital forms and field systems for railway safety and operational documentation. From planning to on-site execution, our web-basedplatform handles everythingfrom Safe Work Pack creationto risk assessments and dailysite briefings. WHAT WE DOKey Use Cases Include: Safe Work Pack (SWP) Creation Fully compliant with NR/L2/OHS/019, our SWP builder streamlines the creation, review, and approval process. Include site-specific maps, ALO assessments, and custom workflows with digital sign-off. Plant Operation Scheme (POS) Management Digitally manage plant access, lift plans, and exclusion zones. Automatically flag ALO risks and embed site diagrams for workforce clarity. Task Briefing Sheets (TBS) Build task-specific briefings that are searchable, easy to distribute, and record team signatures on any device—providing a clear record of communication. Site Access and Permit Forms Replace paper-based site inductions, permits to dig, and visitor logs with digital versions that include GPS validation and time-stamped records. Fatigue and Risk Assessments Embed smart rules that alert users to fatigue risks based on shift patterns, scheduling, or proximity to live lines.12ARCH

Key Platform Features: Multi-User Collaboration Allow multiple planners, managers, and site teams to work on the same form simultaneously, reducing delays and improving accuracy. Offline Mobile Access Complete forms anywhere—whether on a remote trackside, in a tunnel, or during possession works—then sync instantly when back online. Smart Logic & Form Chaining Link multiple forms together (e.g., SWP > TBS > Site Diary) to create seamless workflows that follow your operational processes. Instant Reporting & Audit Trails Generate professional reports in PDF or Excel format, with all submissions recorded in a secure, searchable archive for future audits. Why Choose DocuRail? Unlike generic form builders, DocuRail is purpose-built for the rail industry, designed by railway professionals who understand your compliance obligations and operational challenges. . We help rail businesses: Reduce paperwork and duplication. Ensure workforce safety and accountability. Meet Network Rail, RISQS, and ISO standards. Improve collaborationbetween planners, delivery teams, and managers. Gain real-time visibility of sitereadiness and documentstatus. 13 ARCH

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THE FORMS WE BUILDSafe Work Packs (SWP) – Network Rail compliant with built-in approval workflows. Plant Operation Scheme (POS) – Including diagrams, access points, and ALO assessments. Task Briefing Sheets (TBS) – Digital, searchable, signed by each teammember. ALO Risk Assessments – Automated flagging of adjacent line hazards Site Diaries and Shift Reports – Real-time logging for audit trails Permit to Dig/Work/Access – GPS-validated authorisation and timing 15 ARCH

SMART FORM FEATURESAt DocuRail, we believe digital forms should do more than capture informationthey should actively support safe and ecient railway operations. at’s why every form built on our platform comes packed with intelligent features designed to improve user experience, reduce risk, and streamline compliance.✅ Auto-Fill From Databases: Reduce manual data entry by pulling live information from your project systems, resource management tools, or personnel databases. Automatically populate fields such as authorised signatories, competencies, worksite locations, and planned dates—saving time and improving accuracy. ✅ Signature Capture With Full Audit Logging: Collect secure digital signatures from planners, managers, and site workers directly on their devices. Every signature is time-stamped, user-logged, and included in a tamper-proof audit trail that you can easily export for client or regulatory reviews.✅ Dynamic Risk Controls Our smart form logic applies conditional formatting and required fields based on user selections. For example, selecting «ALO present» triggers mandatory ALO risk controls to ensure no critical steps are missed. This helps your teams stay compliant by design, not by memory.16ARCH

✅ Photos and Attachments Capture live photos, site sketches, and supporting documents directly in your forms. Whether it’s a trackside hazard photo, a crane lift plan, or a delivery note, all media is securely stored with your form submissions for full context and traceability. ✅ GPS Tagging and Geofencing Automatically capture the geolocation of form submissions to validate site attendance or permit authorisation. Set geofencing rules to restrict form access to specific locations—ensuring safety-critical documents are only completed on-site, not from a remote office. ✅ Version Control and Change History Ensure your teams are always using the latest approved version. Every form has built-in version tracking and edit history, giving you a clear record of what changed, when, and by whom—perfect for audit readiness and quality assurance.17 ARCH

SYSTEM INTEGRATIONSSeamless System Integrations Eliminate manual duplication. Improve operational flow. Unlock real-time visibility. At DocuRail, we understand that digital transformation shouldn’t create new silos. That’s why our platform is designed to integrate seamlessly with the systems and tools your teams already rely on—connecting data, automating workflows, and reducing administration across every stage of rail project delivery.✅ RailHub Integration Directly import Line Blockage requests and possession data from RailHub into your DocuRail forms, reducing the risk of manual entry errors. Once your Safe Work Packs (SWPs) or possession documentation are issued, you can export completed packs back to RailHub—keeping your planning and delivery systems fully aligned. ✅ Microsoft 365 (Outlook & Office Integration) Automatically generate and email Word or PDF versions of your completed forms to designated recipients via Microsoft Outlook. This ensures that planners, Responsible Managers, and client contacts receive verified documentation without manual file handling or attachments. ✅ Cloud Storage Sync (Dropbox, OneDrive, Google Drive) Ensure all your digital forms and supporting documentation are automatically archived to your organisation’s secure cloud storage services. Whether you use Dropbox, OneDrive, or Google Drive, your forms can be safely stored, shared, and retrieved with ease—supporting your data retention and audit requirements. 18ARCH

✅ SAP, Oracle, and Internal Systems via API & Webhook Connect DocuRail to your ERP systems, asset management tools, or internal databases using our secure API and webhook options. Whether you need to pull live resource data, push completed forms into your client reporting dashboards, or sync safety records with your corporate systems, DocuRail can integrate to fit your existing IT ecosystem. ✅ HR, Training & Competency System Integration Automatically validate workforce competencies and authorisations before allowing planners to assign duties or before allowing workers to access sensitive documentation. DocuRail can check real-time records from your HR or training systems, ensuring only qualified and authorised personnel are assigned to safety-critical roles or activities. 19 ARCH

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Meeting Industry Requirements — Protecting Your Workforce and Business Reputation. Railway operations are governed by some of the most rigorous safety and compliance standards in the UK. From Safe Work Pack (SWP) delivery to data security, rail businesses face constant scrutiny from clients, regulators, and industry bodies. Failure to meet these standards can result in project delays, legal liabilities, and reputational damage. That’s why DocuRail is designed to protect your compliance position at every step—helping you meet and exceed industry expectations with audit-ready, verifiable digital records. ✅ NR/L2/OHS/019 — Safety and Work Pack Standards DocuRail is built around Network Rail’s 019 Standard, ensuring your Safe Work Packs (SWPs), Task Briefings, and Plant Operation Schemes (POS) follow the correct structure, approval processes, and workforce engagement requirements. Features like mandatory digital sign-offs, version control, and embedded risk controls ensure your documentation is 019 compliant by default, reducing the risk of procedural failures. ✅ RISQS Audit-Ready As a rail supplier, you are expected to demonstrate Railway Industry Supplier Qualification Scheme (RISQS) compliance. DocuRail makes this easy by providing on-demand access to fully traceable digital records, including: *Who created, edited, and signed each document *When approvals were made *What version was issued to site teams *You’ll never need to scramble through paper files or disconnected systems again—your entire document history is securely stored and instantly searchable.COMPLIANCE & STANDARDS21 ARCH

SECURITY & DATA PROTECTIONProtecting Your People, Projectsand ReputationIn the rail industry, data security is not optional. Railway projects often involve handling sensitive safety information, personal data, and contractual documentation that—if compromised—could lead to legal penalties, reputational damage, or operational disruption. That’s why DocuRail is built on a security-first architecture, giving you the confidence that your operational data is protected at every step—from creation to archival. ✅ UK-Based, GDPR-Compliant Hosting All DocuRail data is securely hosted on UK-based servers, ensuring full alignment with the General Data Protection Regulation (GDPR) and UK data privacy laws. Your sensitive information stays within the jurisdiction of the UK, with no data offshoring or exposure to unknown third parties.✅ SSL Encryption — End-to-End 256-Bit Security Every piece of data transmitted between your device and DocuRail’s servers is protected with 256-bit SSL encryption—the same level of security used by leading banks and government agencies. This prevents unauthorised access, interception, or data manipulation during transfer or storage. ✅ Role-Based Access Controls (RBAC) Not every team member needs access to every document. DocuRail’s role-based access system ensures that only authorised personnel can view, edit, or approve sensitive forms. Define custom permission levels for: Planners Responsible Managers Safety Advisors Client Representatives Site Workers This helps prevent accidental data exposure and supports accountability across your projects.DOCURAIL GIVES YOU FULL CONTROL OVER YOUR DATASECURELY MANAGED, LEGALLY COMPLIANTAND ALWAYS READY WHEN YOU NEED IT.✅ Retention Schedules & Auto-Deletion Policies Maintain data hygiene and compliance with retention policies by applying automatic archiving or deletion schedules. DocuRail helps you manage the lifecycle of your records, reducing storage costs and ensuring you meet legal data retention requirements.22ARCH

✅ Data Redundancy & Secure Backups We perform nightly encrypted backups of all your data, stored in geographically redundant secure zones. This means your data is protected from hardware failures, cyber threats, or accidental deletion, ensuring you can recover critical records when you need them most. ✅ Two-Factor Authentication (2FA) Protect your administrative and high-risk workflows with two-factor authentication (2FA). By requiring both a password and a secondary verification code, we prevent unauthorised logins—even if credentials are compromised. ✅ Form Locking — Tamper-Proof Submissions Once a form is submitted and signed off, DocuRail automatically locks the record to prevent retroactive changes or unauthorised edits. This ensures your compliance trail remains intact and verifiable for client reviews, RM checks, or regulatory audits. 23 ARCH

Built for the Realities of Railway Work Railway operations don’t happen in offices—they happen on track, in depots, inside tunnels, and at remote work sites across the network. That’s why DocuRail is built mobile-first, ensuring your teams have the tools they need where the work happens—even when network coverage is unreliable or non-existent.MOBILE USE & OFFLINE ACCESS24ARCH

✅ Fully Responsive User Interface (UI) DocuRail’s forms adapt perfectly to smartphones, tablets, and laptops, allowing users to review, complete, and sign documents on any device. Whether your team uses iOS, Android, or Windows, our platform provides a consistent and intuitive user experience with no zooming or scrolling frustrations. Key benefits include: Easy-to-read layouts optimised for smaller screens Touch-friendly controls for use with gloves or in the field Clear progress indicators to guide users through required steps✅ Offline Completion in Remote Locations Rail workers often operate in signal blackspots, underground tunnels, or isolated sidings with no mobile or Wi-Fi coverage. DocuRail’s offline mode ensures your teams can still access, complete, and sign forms without internet access. Completed forms are: Securely saved on the device Time-stamped and user-logged Queued for upload when connection is restored No more paper backups. No more lost data. Your teams stay productive, no matter where they are. ✅ Reliable in All Railway Environments DocuRail has been field-tested in the harshest rail environments, including: Tunnels and Underground Works Remote Rural Sidings and Access Points Depot Facilities with Restricted Network Coverage Night Works with Limited Support Infrastructure25 ARCH

Make Smarter Decisions with Live, Aconable Data Operaonal safety and compliance aren’t just about collecng forms—they’re about monitor-ing performance, idenfying risks, and taking correcve acon before problems escalate. DocuRail puts real-me data in the hands of your leadership, Responsible Managers (RMs), and Health, Safety, and Environment (HSE) teams, turning everyday form submissions into valuable business intelligence.Reporng & Insights26ARCH

✅ 10% RM Checks – Built-in Randomised Audit Workflow As required by NR/L2/OHS/019, 10% of all submitted SWPs and safety documents must be randomly audited by a Responsible Manager. DocuRail makes this process automatic and traceable by: Flagging random submissions based on your audit percentage settings Notifying Responsible Managers when reviews are required Tracking outcomes and comments for each audited form Recording review timestamps and RM signatures No more manual selection or missed checks. You’ll have a digital audit trail proving you’ve met your review obligations. ✅ Instant PDF & Excel Export Need to share or archive your data? DocuRail allows you to: Export any form or submission record as a professional PDF Download Excel spreadsheets summarising usage, risks, or workforce compliance Generate daily, weekly, or ad hoc reports to keep: Project managers Clients Safety committees Regulators Fully informed and up-to-date.✅ Dashboard Analytics – Live Operational Visibility Get live insights on: Form completion rates Outstanding reviews or approvals Common risk trends (e.g., ALO hazards) User activity and performance Site readiness across multiple projects Your Dashboard provides clear, real-time visual indicators showing: How your teams are performing Where the gaps are What needs attention next Enable proactive safety management, not reactive firefighting.27 ARCH

CASE STUDIES & TESTIMONIALSTrusted by Railway Operators, Contractors, and Safety Professionals Across the UK✅✅ Case Study: Tier 1 Contractor –Nationwide Deployment. “Since switching to DocuRail, we’ve reduced SWP errors by 82%.” – Area Safety Manager, Tier 1 Contractor A major Tier 1 contractor faced inconsistent SWP submissions, delayed sign-offs, and repeated compliance issues across multiple delivery units. By standardising their SWP creation and approval process using DocuRail, they achieved: 82% reduction in SWP errors Faster Responsible Manager (RM) reviews Improved worker confidence through mobile briefings✅ Case Study: East Midlands PossessionPlanning Team “No more chasing paper or printing packs at 3am. It’s all there on the iPad.” – Possession Planner, East Midlands A regional planning team was spending hours printing, transporting, and distributing last-minute safety packs for weekend works. With DocuRail’s digital distribution tools, they now: Issue all packs electronically to site teams Eliminate late-night printing and courier costs Ensure the latest approved versions are always available on-site28ARCH

✅ Case Study: Subcontractor – RM Audit Readiness “Our RM audits take minutes, not hours. Everything is traceable.” – Compliance Lead, Subcontractor Previously relying on paper folders and spreadsheet trackers, this subcontractor struggled with time-consuming audit preparation. Since moving to DocuRail, they benefit from: Instant access to fully traceable audit logs Digital 10% RM check workflow built into the system Confident client and regulator engagement with live data reporting. Why Clients Choose DocuRail Proven to reduce human error Trusted by Tier 1 and Tier 2 contractors Validated by operational teams on live rail projects Endorsed by safety managers, planners, and compliance leads Our clients don’t just use DocuRail—they rely on it to deliver safer, smarter, and more efficient rail operations every day.DocuRail is not theory—it’s a proven solution already making a measurable dierence for rail organisations of all sizes. Our clients consistently report fewer errors, faster approvals, better workforce engagement, and simpler compliance management. Here are just a few examples of real-world results from DocuRail users:29 ARCH

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DOCURAIL BY SWITCHED ON APP LTDTEL : +44 7739 660451EMAIL: TEAM@DOCURAIL.COMSITE: WWW.DOCURAIL.COM32ARCH