Return to flip book view
1
Ai Data Optimization I Table of Contents I Links 1. Meeting Overview 2. Introduction to Ai Data Optimization 3. New! Data Optimization 2.0: Pricing & Features 4. Legacy of Success 5. Ai Data Optimization Solution Profiles: Innovation Beyond Archiving 6. Ai Data Optimization Solution Suite 7. Data Optimization 2.0 a. GE Use-Case: Impact and Value b. Data Reader c. Ai Data Detect d. Unified Data Optic e. Smart Data Router f. ROI Calculator g. Ai Data Optimization Terabyte Tester Program h. Data Connect 1.0 8. Powered by PremCloud: Managed Services 9. License Agreement Overview 10. Executive Directory Page 2
Page 3
Introduction I Ai Data Optimization Data Optimization 2.0 As President of Ai Data Optimization, I’m proud to introduce our new Data Optimization 2.0 Tool Kit, purpose-built to help you manage and optimize your Unstructured Data with unmatched speed and scale. Who We Are We distinguish ourselves by addressing the challenge of rapidly harnessing escalating Unstructured Data at scale, a realm uncharted by conventional data management providers. Leveraging decades of experience and our legacy of success, Ai Data Optimization In the new digital AI age, Ai Data Optimization is now positioned at the forefront of the evolution in data harnessing, leading the way with innovative solutions that effectively and securely leverage the power of escalating data essential to Artificial Intelligence success. The introduction of Ai Data Optimization marks a significant advancement in our market-leading offerings. This comprehensive Data Optimization solution suite includes our proprietary Ai Data Detect, which collectively transforms your avalanche of Unstructured Data into Actionable Smart Data at remarkable scale and speed, providing dramatic data storage cost savings and maximum ROI on your organization’s entire data estate and your growing investment in AI. With Ai Data Optimization, we are committed to delivering substantial value and limitless potential to meet the data demands of today and tomorrow. We look forward to partnering with you to drive transformative results. You can easily start harnessing your Unstructured Data in your Windows and Linux File Shares today with Data Optimization 2.0’s Annual Unlimited Use On-Premise License Agreement. Best regards, William White William White President, Ai Data Optimization wwhite@Ai Data Optimization.ai New! Data Optimization 2.0 Introducing updated features and pricing > View Data Optimization 2.0 Page 4
Page 5
Ai Data Optimization I Performance & Pricing Update Ai Data Optimization routinely does full performance and pricing reviews of all our data solutions and services. After three weeks of rigorous review and analysis, we are excited to announce new performance features and reduced pricing on several of our key offerings, most importantly, Data Optimization 2.0. Performance Feature Advancements in Data Optimization 2.0 Over the past eight months, our Ai Data Optimization Development Team has been building several new features that accelerate and amplify Data Optimization as the market-leading solution for turning Unstructured Data from Windows and Linux File Shares into Actionable Smart Data. Ai Data Optimization 2.0’s new features include: 1. Enhanced Image Analysis for Improved Accuracy & Richer Insights Petabytes of untagged images sit unused across Windows and Linux file shares, but Data Optimization’s new Florence-2 Visual Intelligence integration changes that by automatically scanning, tagging, and captioning every image. The result? Actionable Smart Data for faster insights and unprecedented efficiency. 2. Faster & More Efficient Text Recognition with Improved OCR Scanned documents and image-based text files are a massive blind spot, forcing customers to manually search or risk missing critical data. Data Optimization now features RapidOCR, a cutting-edge OCR engine that extracts text from images, scans, and PDFs faster, more accurately, and with less system strain. What once took hours now takes minutes. 3. Advanced Content Search Capabilities to Get to the Right File Faster When compliance is strict and legal teams require accuracy, Data Optimization 2.0 now includes Advanced Elasticsearch Operators for highly refined searches. You can sift through millions of files, utilize proximity search, and reduce false positives far quicker, more accurate results. Discover exactly what you need, instantly. 4. Improved File Management for Streamlined Workflow Sorting through thousands of files one by one is inefficient, so Data Optimization 2.0 now features Multi-File Select for batch tagging, grouping, and organizing files in a single action. You can select hundreds of files in seconds, streamline organization, and speed up reviews, saving hours on administrative tasks. 5. Enhanced Processing Reliability for Robust & Resilient Analysis Large jobs shouldn’t fail due to crashes or network issues. Data Optimization 2.0 now integrates JetStream, a persistence engine that captures progress in real-time and resumes interrupted jobs instantly, with no restarts and no lost work. 6. Improved System Observability for Maximum Performance Data Optimization 2.0 now features OpenTelemetry, delivering real-time performance alerts to prevent slowdowns before they happen. IT teams can troubleshoot faster, minimize downtime, and ensure seamless processing, even under heavy workloads. Page 6
Page 7
Ai Data Optimization I Legacy of Success Though a new company, Ai Data Optimization has been built on our remarkable legacy of success in technology. Over 40 years ago, we launched Computer Head Start in Williamsville, NY, as the first of the Advantage Co’s independently owned and operated tech adventures. Since then, our success in the tech space has benefited everyone who has had the resolve to invest, innovate, and persevere. FedRamp Authorization for the First Cloud Platform One of the Advantage Co’s most outstanding tech developments was being the first to earn the FedRAMP Authority to Operate - blazing a trail for our remarkable problem-solving development efforts in the world of first-generation and next-generation tech platforms. Launched in North Carolina with our Managing Partner, John Keese, Autonomic Resources developed the groundbreaking FedCloud Platform, ARC-P, to become the first to secure the highly coveted FedRamp Authorization for a cloud platform for federal agencies. Over a decade ago, the Obama Administration recognized the need to transition to a secure cloud deployment model for all 450+ federal agencies. Autonomic Resources answered the call to develop the highest-level-security federal cloud platform [based on the stringent NIST demands] that could be utilized by all federal agencies [including our alpha account, the Department of Defense] and all of their potential providers. Remarkably, we delivered the first FedRamp Authorized Cloud Platform well ahead of industry giants like AWS, Azure, Google, and IBM. Once authorized, we brokered a highly successful sale of our FedCloud Platform to CSC. Azure Digital Transformation Solutions Also of note was our successful engagement with our Capax Global partnership’s alpha account, United Airlines [prior to Capax Global’s successful acquisition by Hitachi Data Systems]. While United Airlines and Microsoft were building a new reservation system in Azure, they came across a myriad of challenges that only Capax Global could solve. As a long-time Microsoft Azure Partner, Capax Global, under the guidance of founding partners Jerry and Jessica Hawk, delivered unbelievably complex and technical solutions to some of the world’s largest companies, and their work with United Airlines was no exception. Click here Ai Data Optimization's Data Optimization Continuing our legacy of technology innovation, Ai Data Optimization is being introduced as the market-leading solution in the competitive AI-driven landscape, where global organizations grapple with the challenge of managing AI as well as an avalanche of Unstructured Data. Ai Data Optimization’s new SaaS or on-premise deployed Data Optimization leverages human-augmented AI, blending the speed and analytical power of our Ai Data Detect with human expertise. This universal tool is pivotal in converting Unstructured Data into valuable Actionable Smart Data at scale and speed, enabling organizations to eliminate ROT and dramatically reduce data storage costs while delivering the hoped-for but elusive ROI on their substantial AI investments. Page 8
Page 9
Ai Data Optimization I Innovation Beyond Archiving Through continuous innovation and a commitment to responsible AI excellence and security, Ai Data Optimization remains a trusted partner for enterprises worldwide, guiding them through the complexities of data archiving in an ever-changing AI-driven technological environment. Ai Data Optimization is poised to lead the data management market in the new digital AI age, providing our global customer base with universal state-of-the-art solutions such as our AI-infused Data Optimization Tool Kit that meet the evolving demands of data governance, storage, compliance, risk, eDiscovery, and security. Turning the Avalanche of Unstructured Data into Valuable Actionable Smart Data Organizations are generating an avalanche of Unstructured Data at an unprecedented rate [as the amount of data that is being generated in the world - according to Michael Dell - will double every eight months], fueled by factors such as increased digitalization, IoT devices, social media, AI, and customer interactions, as well as challenging distributed workforces and increased utilization of chat and collaboration platforms [MS Teams, Zoom, Slack, etc.]. This runaway growth has exposed the damaging limitations of every organization’s legacy data solutions that leave massive amounts of Unstructured Data in the lurch. As the premier data archivists in the legal, BFSI, healthcare, government, and commercial markets, we recognize that every organization is caught up in this data predicament. With our new Data Optimization, we are now able to successfully and rapidly address the avalanche of Unstructured Data that is overwhelming organizations. Our new AI-infused Data Optimization tools have been developed to process Unstructured Data at speed and scale, rapidly turning enormous stores of Unstructured Data into Actionable Smart Data - providing real value to an entire data estate. Ai Data's Data Optimization Ai Data's Data Optimization brings unparalleled capabilities to the challenges of the modern digital landscape. With the explosion of Unstructured Data, traditional data management tools fall short in handling the complexity and volume of current data environments. Rapid Hosted or On-Premise Deployment Powered by PremCloud Powered by PremCloud ensures that all our Ai Data Optimization On-Premise and SaaS solutions are deployed, delivered, and supported with the highest reliability and performance standards. Powered by PremCloud empowers us to offer a seamless and efficient Data Optimization experience, leveraging the latest advancements in AI and cloud technology. Powered by PremCloud also provides our Terabyte Tester as a SaaS consumable, proof-of-value tool to demonstrate Data Optimization's ability to deliver an immediate ROI. Our Terabyte Tester Program offers a free, no-risk opportunity to demonstrate Data Optimization. Analyze up to 1TB of data at no cost, and receive a comprehensive report that: ● Identifies redundant, obsolete, and trivial [ROT] data. ● Clarifies data ownership & custodial responsibilities. ● Uncover hidden risks and vulnerabilities. ● Highlight opportunities for cost savings and ROI. Explore the full program details here. Page 10
Page 11
Ai Data Optimization I Solution Suite Why Data Optimization is Essential With the explosion of Unstructured Data, especially in our customer’s Windows and Linux File Shares, our team identified a growing need to develop tools to address the escalating volume of Unstructured Data overwhelming our customers. A significant portion of this data is ROT—redundant, obsolete, and trivial information. Not only is ROT costly to store, but it also poses substantial risks for compliance and liability. Turning Data into a Valuable Asset at Speed and Scale Managing and utilizing Unstructured Data, such as text documents, images, and videos, is particularly challenging [and beyond the capabilities of current data archive solutions]. Complicating matters even more, escalating Data Bloat is often metastasizing in scattered systems and departments, leading to data fragmentation. This fragmentation can make rapidly identifying, accessing, searching, storing, exposing risk, analyzing, and effectively utilizing Data Assets difficult while dramatically diminishing the anticipated ROI on your organization’s expensive investment in data generation and AI LLMs. But now we have the solution … Ai Data Optimization has answered this challenge by delivering our Data Optimization solution that can rapidly harness massive amounts of Unstructured Data at exabyte scale, turning it into Actionable Smart Data [rather than just relocating it to a data lake or other unproductive storage repositories]. Although solutions claim to address Data Bloat, none can perform at the speed or scale of our Data Optimization, which can now scan 8 million files per hour [that’s one billion files per week]. Introducing Ai Data Optimization's Data Optimization 2.0 On January 1, 2025, Ai Data Optimization officially embarked on a new era in harnessing Unstructured Data by releasing our Data Optimization to select PremCloud Archive users worldwide. Ai Data Optimization's Advanced Data Optimization AI-infused tool kit will transform and modernize how organizations solve their rapidly accelerating Unstructured Data challenges, especially its troublesome Dark Data. Page 12
Page 13
Ai Data Optimization I Data Optimization 2.0 Data Optimization addresses the challenges of managing Unstructured Data, which can lead to inefficiency and compliance risks. This Tool Kit is specifically designed to tackle the complexities of harnessing Unstructured Data. Data Optimization aims to transform Unstructured Data into Actionable Smart Data. Key benefits of the Data Optimization Tool Kit include significant cost savings by identifying and eliminating ROT data, risk mitigation through sensitive information management, improved decision-making, enhanced data quality, re-tiering data to more cost-effective storage solutions, ensuring compliance, and maximizing ROI on data and AI investments. The suite is available in both SaaS and on-premise deployments, with the SaaS version, Data Optimization SaaS Express, minimizing financial risks by aligning costs with consumption. ● Data Reader [formerly Data Connect] Data Reader securely and seamlessly reads Unstructured Data sitting idle across Windows and Linux file systems. Its ability to read data at an exabyte scale ensures that targeted Unstructured Data can be accessed and processed by Ai Data Detect without moving it. Although solutions claim to address Data Bloat, none can perform at the speed or scale of our Data Reader, which can now scan 8 million files per hour [that’s one billion files per week]. ● Ai Data Detect Ai Data Detect indexes the Unstructured Data by identifying and assigning ownership. This enables currently unactionable data, including Dark Data, to become Actionable Smart Data. By recognizing the context and meaning of the data, Ai Data Detect makes it searchable and analyzable [ready for action]. Ai Data Detect can also identify sensitive information and categorize data based on content utilizing AI when appropriate. ● Smart Data Router ○ Elasticsearch Indexing Smart Database The Smart Data Router’s Unified Data Optic provides a unified view of what is now Actionable Smart Data using an Elasticsearch Indexing Database to enable efficient data exploration, retrieval, analysis, and Data Collections. ○ Smart Data Collections Data Collections in the Unified Data Optic empower organizations to make informed decisions without moving, altering, or compromising the data itself. ○ Smart Data Routing Instructions The Smart Data Router provides Optimized Retention Policy Routing Instructions based on the organization’s Policy, Compliance, Utilization, and Security demands. By aligning actions with the organization’s demands, the Smart Data Router empowers organizations to make informed decisions, streamline operations, and mitigate risk. Data Optimization Benefit By taking action on the Smart Data Routing Instructions, Ai Data Optimization's Data Optimization offers a powerful solution for managing the growing volume of Unstructured Data. The result is a comprehensive, AI-driven approach to data management that enables organizations to unlock the full potential of their Unstructured Data while eliminating ROT, reducing costs, mitigating risks, and now having the ability to take action against data that was previously dormant and expensive to maintain. Page 14
Page 15
Ai Data Optimization I GE Case Study Ai Data Optimization is esteemed by global data management leaders for its expertise in cloud hosting, security operations, data retention, compliance, archiving, and IDOL. Its diverse customer base includes renowned data management providers and organizations trusting Ai Data Optimization' solutions for our critical data management needs. Key clients include EY Global, McDermott International, GE, Barclays, Network Rail, SiriusXM Radio, McKesson, Lloyds Bank of London, Rolls Royce Solutions, Kirkland & Ellis, 14 of the top 100 Law Firms, among others. Ai Data Optimization Key Client Testimonials: EY Global “When our legal team performs an investigation, the results have to be very quick. The Ai Data Optimization system is like magic. In 30 seconds, we have a result. This is important for the volume of data that we have, which is 250 TB for Germany alone. The interface is very easy to use to fill even complex requests for compliance with our regulatory requirements. ” - Benoit Ferron, Infrastructure Engineer | EY Global GE [Alpha Deployment] Case Study: Impact and Value Ai Data Optimization’s alpha deployment of Data Detect demonstrates the profound impact of this solution in managing over-preserved data. This collaboration has significantly reduced GE’s data storage costs and enhanced the effectiveness of its analytics programs. By addressing GE's big data problem, Ai Data Detect has showcased its capability to solve complex data management issues, leading to substantial cost savings and improved data analysis. By leveraging Data Detect, GE is able to intelligently re-tier its data storage, moving over 4 PB of data off of expensive Tier 2 storage and moving nearly 6 PB of previously unidentified Unactionable [Dark] Data to significantly cheaper cloud-based storage. Data Detect saved GE an estimated $30M - an incredible 60% reduction in storage costs over 3 years. Ai Data Optimization Data Storage ROI Calculator and its Impact The Ai Data Optimization Data Storage ROI Calculator offers a tangible demonstration of Data Optimization’s unprecedented cost-saving potential. Such significant cost savings, along with enhanced search capabilities and data security, underline Ai Data Optimization' effectiveness in optimizing data storage and ensuring data confidentiality. This is before monetizing the value of your entire Unstructured Data estate [which Data Optimization has converted to Actionable Smart Data]. Page 16
Page 17
Ai Data Optimization I Data Reader Data Optimization: The Key to Unlocking Idle Enterprise Data According to Gartner, over 80% of enterprise Unstructured Data sits idle across Windows and Linux file systems. This presents a clear need for a robust, efficient, and secure solution—and Data Optimization provides the answer. Revolutionizing Data Access with Data Reader Data Reader securely and seamlessly reads idle Unstructured Data across Windows and Linux file share systems. With the ability to process data at exabyte speed and scale, Data Reader enables targeted Unstructured Data to be accessed and analyzed by Ai Data Detect—all without moving the data. While other solutions claim to address data bloat, none can match the performance of Data Reader, which can now scan a staggering 8 million files per hour—equivalent to 1 billion files per week. Comprehensive Metadata Insights Without Data Movement What sets Data Reader apart is its unparalleled ability to gather and analyze critical metadata—such as file location, file type, creation date, size, and access controls—without relocating or duplicating the data. By focusing solely on metadata, Data Reader avoids the need for disruptive data movement, leading to: ● Reduced storage costs. ● Minimized system disruptions. ● Preservation of data integrity, ensuring all data remains intact and immutable. This metadata-driven approach provides actionable insights into where Unstructured Data resides and how it is being utilized. Armed with this precise analysis, organizations can confidently: ● Optimize storage resources. ● Enhance compliance and regulatory efforts. ● Streamline data governance processes. Seamless, Secure, and Scalable Data Capture Data Reader delivers secure, near real-time access to Unstructured Data within Windows and Linux file systems. By maintaining data immutability and integrity, Data Reader ensures organizations can securely analyze data without disrupting existing workflows. Its unmatched speed and scalability provide a comprehensive overview of an organization’s data landscape, all while ensuring: ● Non-invasive data capture that leaves source data untouched. ● Seamless integration with complex environments, including: ● On-premises file shares. ● NAS/SAN systems. ● Local file systems on Windows servers. Breaking Down Data Silos for Total Accessibility Data Reader goes beyond traditional solutions by breaking down silos and unifying Unstructured Data from Windows and Linux file systems into a single framework. This unified approach empowers organizations to: ● Locate, analyze, and manage data with ease. ● Achieve greater operational efficiency. Page 18
● Maximize the value of their Unstructured Data assets. The Future of Data Optimization With Data Reader, enterprises no longer need to grapple with the inefficiencies of unmanaged, idle, and unactionable data. Its ability to deliver comprehensive metadata insights at unprecedented speed and scale transforms how organizations understand, optimize, and govern their Unstructured Data. Whether it's reducing costs, enhancing compliance, or streamlining processes, Data Optimization through Data Reader is the ultimate solution for modern enterprises. The Data Avalanche 1. Where is this Avalanche of Data Residing? With the proliferation of new technologies and remote work, the total volume of data in file shares is growing. Gartner and IDC predict that 80% to 90% of enterprise data will be Unstructured by this year [2025], much of which will reside in file shares or cloud-based equivalents. ● 50% to 80% of enterprise data is Unstructured Data, meaning it exists in formats like documents, spreadsheets, presentations, PDFs, images, and videos. ● 50% to 70% of this Unstructured Data often resides in file shares, including network-attached storage [NAS], Windows file servers, and legacy shared drives. 2. Why is there so much Unstructured Data in File Shares? ● Ease of Access & Familiarity Employees naturally store and share files through mapped drives and cloud-based file storage. ● Legacy Storage Practices Many enterprises still rely on file shares due to historical IT policies and the cost of migrating to structured storage or cloud solutions. ● Unstructured Data Growth The volume of files grows faster than structured data, leading to an increase in storage within file shares. 3. Challenges with File Shares ● Security Risks Sensitive data often lacks proper access controls. ● Compliance & Governance Issues File shares are more complicated to audit for compliance [GDPR, HIPAA, etc.]. ● Data Silos & Redundancy File duplication and outdated files create inefficiencies. ● Limited Searchability Unlike databases, files in shares are more complex to index and retrieve effectively. 4. Challenges of Data in File Shares Data in file shares can pose several challenges ● Data Redundancy Duplicate files often lead to wasted storage space and confusion. ● Data Sprawl File shares can grow unorganized over time, making it challenging to locate and manage data. ● Security Risks Page 19
Sensitive data stored in poorly governed file shares can lead to data breaches. ● Lack of Insights Unstructured Data in file shares is harder to analyze compared to structured data in databases. 5. Solutions for Managing File Share Data To address the challenges of file share data, organizations can adopt the following solutions ● Capture Ownership Data Reader captures ownership during metadata scans. ● Data Classification Tools Use Data Optimization’s Ai Data Detect for data identification, enrichment, assigning ownership, and indexing—populating Data Optimization’s Unified Data Optic of actionable data. ● Data Deduplication Implement Data Optimization’s deduplication technologies to identify and remove duplicate files with defensible data disposal. ● Cloud Migration Migrate file share data to cloud-based platforms with better collaboration and governance features with Data Optimization’s Smart Data Router. ● File Management Policies Establish policies for file naming, version control, and periodic clean-up of file shares with Data Optimization’s Smart Data Router. ● Search and Analytics Tools Use Data Optimization’s ElasticSearch Indexing Smart Database to make Unstructured Data more accessible and actionable. Data Reader Connections In enterprise organizations, Data Optimization’s Data Reader can connect to any file-based storage solutions that can be accessed via a network path [e.g., SMB, NFS] rather than an API. Here are the most common file-based storage solutions accessible via a network path 1. Network-Attached Storage [NAS] NAS devices are purpose-built storage appliances designed to provide file-based storage over a network. They are ideal for sharing files across multiple users and systems. Key Features ● Accessible via network protocols such as SMB [Server Message Block], CIFS [Common Internet File System], or NFS [Network File System]. ● Centralized storage for file sharing and collaboration. ● Supports file locking and permissions for multi-user access. Examples ● NetApp ONTAP Enterprise NAS solution with advanced features like snapshots and replication. ● Dell EMC Isilon Scalable NAS designed for Unstructured Data. ● Synology NAS Popular in small to medium-sized enterprises. 2. Windows File Servers Windows file servers are widely used in enterprises for centralized file sharing and management. They Page 20
use the SMB/CIFS protocol to provide access to file shares over a network. Key Features ● Integrated with Active Directory [AD] for user authentication and access control. ● Offers robust support for file permissions, quotas, and auditing. ● Commonly used in Microsoft-centric environments. Use Cases ● Shared drives for team collaboration. ● User home directories are mapped as network drives. 3. Linux-Based File Servers Linux file servers provide file-based storage using the NFS protocol for Unix/Linux clients and SMB for Windows clients. Key Features ● Flexible and cost-effective, often using open-source software like Samba [for SMB] or NFS. ● Integrates well into hybrid environments with Windows and Linux systems. ● Supports advanced features like mounting remote file systems. Examples ● Samba for SMB-based file sharing. ● NFS for Unix/Linux-based file sharing. 4. Storage Area Networks [SAN] with File Access Gateways While SAN storage is traditionally block-based, file access gateways [protocol converters] can make SAN storage accessible via file-based protocols like SMB or NFS. Key Features ● Provides the scalability of SAN with the simplicity of file-based access. ● Often used in hybrid storage environments. Examples ● Dell EMC Unity Supports unified storage [block and file access]. ● HPE 3PAR With file gateway add-ons. 5. Cloud File Storage Solutions [Accessed via Network Paths] Many cloud storage solutions offer file-based access using protocols like SMB and NFS, allowing them to integrate seamlessly with on-premises systems. Key Features ● File shares are accessible over the network but hosted in the cloud. ● Reduces on-premises infrastructure needs while maintaining compatibility with file-based applications. Examples ● Azure Files Provides SMB-based file shares that are accessible via a network path. ● Amazon FSx Offers file storage via SMB [FSx for Windows] or NFS [FSx for NetApp ONTAP]. ● Google Cloud Filestore Provides NFS-based file shares. 6. Distributed File Systems Page 21
Distributed file systems provide a single namespace for file access across multiple servers. They are commonly used in large-scale enterprise environments to manage Unstructured Data. Key Features ● Accessible via SMB or NFS. ● High availability and scalability for large datasets. Examples ● Microsoft DFS [Distributed File System] Aggregates multiple file servers into a unified namespace. ● CephFS Open-source distributed file system with support for NFS and SMB. ● GlusterFS Scalable distributed file system with NFS/SMB access. 7. Virtualization and Hypervisor File Stores Some enterprise virtualization platforms provide file-based storage for virtual machines, accessible via SMB or NFS. Examples ● VMware vSAN Supports NFS for file-based access. ● Nutanix Files Provides file-based storage as part of the Nutanix HCI platform. 8. Legacy Systems with Network File Sharing Legacy systems often provide file-based storage that is accessible over SMB or NFS. These systems are still common in organizations due to compatibility with older applications. Examples ● IBM AIX with NFS file sharing. ● HP-UX file servers. 9. Key Network Protocols Used ● SMB/CIFS Commonly used for Windows-based file sharing. ● NFS Popular in Linux/Unix environments for file sharing. ● AFP [Apple Filing Protocol] Used in macOS environments [less common today]. 10. Benefits of Network Path-Based File Storage ● Ease of Use Accessible as mapped drives or mounted directories. ● Compatibility Works seamlessly with legacy applications and operating systems. ● Collaboration Provides a simple way for teams to share and edit files. ● Cost-Effective It can be more straightforward to set up and maintain than API-based solutions. Page 22
Page 23
Ai Data Optimization I Ai Data Detect Ai Data Detect is the core of the Ai Data Optimization Tool Kit and the driving force behind transforming Unstructured Data into Actionable Smart Data. Ai Data Detect identifies, enriches, assigns ownership, and indexes your organization’s Unstructured Data, enabling you to unlock its full potential. Identify and Enrich Your Data Ai Data Detect uses advanced AI to analyze and enrich Unstructured Data, adding context and meaning. Its capabilities include deep indexation, Optical Character Recognition [OCR], NSFW analysis, image captioning, object detection, and sensitive data identification like PII and GDPR-related content. With classification models, duplicate analysis, and computer vision, Ai Data Detect turns Unstructured Data into a strategic asset for compliance, decision-making, and efficiency. Ownership with Active Directory Integration Ai Data Detect integrates seamlessly with an organization’s Active Directory, assigning ownership to Unstructured Data based on user access patterns and metadata. This ensures accountability and allows for streamlined governance. By tying data to specific teams or individuals, organizations gain clarity on responsibility and ownership while ensuring the right stakeholders have access to the right information. Duplicate Identification for Storage Optimization Ai Data Detect identifies duplicate files across data estates, significantly reducing storage costs through deduplication. This process improves data accuracy and ensures only the most relevant files remain accessible for action. By tagging a "Golden Copy" of critical files and removing unnecessary duplicates, organizations can streamline their data environments and achieve immediate ROI on storage expenses. Sensitive Data Detection for Compliance With a rich ecosystem of classification models and machine learning capabilities, Ai Data Detect identifies sensitive data—including PII, PHI, and PCI—based on organization-specific classifications. This feature ensures compliance with regulations such as GDPR and CCPA, enhancing governance and reducing the risks associated with data privacy breaches. ROT Data Classification for Cost Savings Ai Data Detect helps manage ROT data by assigning retention policies and tagging unnecessary copies. With ROT Data making up as much as 60% of many data estates, this feature directly impacts storage efficiency and costs. By removing ROT Data, organizations can achieve significant storage savings while improving overall data quality and accessibility. Deep Content Analysis and Indexing Ai Data Detect provides targeted indexing for eDiscovery, compliance, and Early Case Assessments, allowing organizations to index only data relevant to specific cases. Advanced scanning and classification improve efficiency, enabling faster retrieval, streamlined audits, and simplified compliance checks. Supported by the Filter Manager for precise searches, Ai Data Detect reduces costs, enhances accuracy, and ensures effective responses to audits and legal requests. Page 24
Page 25
Ai Data Optimization I Unified Data Optic Unified Data Unstructured Data comes to life when your organization merges its many fragmented data sources into a single central view. Ai Data Detect’s Unified Data Optic provides a complete and accurate picture of your now Actionable Smart Data, serving as a centralized hub for insights. Unified Data Optic’s Indexing Database One of the key benefits of Unified Data Optic is its ability to seamlessly integrate data information from diverse sources into a central view in Unified Data Optic’s Indexing Database. This indexing database provides a remarkable map of unified data assets, making locating and accessing the right information easier and enhancing efficiency and decision-making capabilities. Unified Data Optic’s Indexing Database is built on Elasticsearch, a distributed, RESTful search and analytics engine. Elasticsearch offers enhanced search capabilities and scalability, especially for Unstructured Data. It excels at full-text search, provides powerful analytics capabilities, and is suitable for applications that rely heavily on full-text search or need to analyze large volumes of Unstructured Data. Benefits of the Unified Data Optic The Unified Data Optic offers several benefits, including: ● Enhanced Data Governance and Compliance By aggregating, filtering, and analyzing data, the Unified Data Optic ensures that data is managed effectively and complies with relevant regulations. It helps organizations identify sensitive data and monitor for potential compliance gaps. ● Real-Time Data Visualization Users can create interactive dashboards and charts to visualize data trends and patterns, making identifying potential risks and opportunities easier. ● AI-Powered Insights The Unified Data Optic can use AI and machine learning algorithms to automate data processing, uncover hidden insights, predict future trends, and detect anomalies in data patterns. ● Data Tiering The Unified Data Optic can identify data usage patterns and empower organizations with insights to facilitate decision-making for moving data between different storage tiers. Frequently accessed data can be stored on faster, more expensive storage, while less frequently used data can be moved to more cost-effective storage. “Data observability isn’t just a tool—it’s the foundation that ensures trust, empowering businesses to turn raw data into actionable, reliable intelligence.” - Forbes Technology Council, January 2025 Page 26
Page 27
Ai Data Optimization I Smart Data Router The Smart Data Router provides Optimized Retention Policy Routing Instructions based on the organization’s Compliance, Utilization, and Security demands. Organizations face significant challenges in developing and enforcing retention policies across their vast, sprawling estates of Unstructured Data residing in Windows and Linux file shares. These challenges include: ● Lack of visibility into ownership and usage of data. ● Inability to classify data for retention, re-tiering, or deletion. ● Exponential growth of ROT [redundant, obsolete, and trivial] data, leading to rising storage costs and compliance risks. ● Fragmented data policies that cannot be easily enforced or operationalized. ● Increased legal liabilities and regulatory penalties from over-retaining data, including exposure to lawsuits, discovery risks, and breaches. The Smart Data Router transforms these challenges into opportunities by delivering clear, optimized instructions for managing data with precision. By aligning actions with the organization’s Policy, Compliance, Utilization, and Security requirements, the Smart Data Router empowers organizations to make informed decisions, streamline operations, and mitigate risk—all without moving, altering, or compromising the data itself. Key Features ● Actionable Recommendations: Delivers optimized instructions for data disposition, such as re-tiering, archiving, or deletion. ● Ownership and Allocation Clarity: Defines ownership and allocation, providing transparency on who needs to approve data actions. ● Retention Policy Enforcement: Aligns data actions with organizational policy and compliance demands. ● Pre-Migration Cleanup Insights: Identifies ROT data, sensitive data, and duplicates, enabling streamlined pre-migration efforts without physically moving data. ● Strategic Data Insights: Identifies ROT data and sensitive data, enabling effective data management. Page 28
Page 29
Ai Data Optimization I ROI Calculator The Ai Data Optimization ROI Data Storage Calculator demonstrates how using AI-infused technology drives cost savings in data storage for your organization. By accurately analyzing the impact of implementing Ai Data Optimization solutions, your organization optimizes its storage usage and appropriate tiering to reduce costs dramatically. The Ai Data Optimization ROI Data Storage Calculator provides industry baselines and allows for assumptions to be tailored to each organization, first to project estimated cost reduction opportunities and then to retrospectively report on actual savings as storage optimization programs utilizing the power of the Ai Data Optimization's PremCloud Archive 1.0 are implemented and operated. Utilizing the Alpha deployment of Data Detect, Ai Data Optimization and the GE Core Tech Team have combined to solve GE’s data problem. The calculator operates based on the following assumptions like those in the GE engagement. Managing over 26 petabytes [PBs] of storage, GE found itself grappling with the complexities of an ever-expanding storage estate. With a looming divestiture deadline driving the project timeline, Ai Data Optimization, working with GE CoreTech, established the scope of the initial program to analyze approximately 10 PB of critical data Tier 2 and Tier 3 storage for simple ownership, age, and last access characteristics. Watch the GE testimonial video on how Ai Data Detect solved their data allocation at scale and delivered $30M in storage cost savings. Page 30
Page 31
Ai Data Optimization I Terabyte Tester The Ai Data Optimization Terabyte Tester Program offers a free, no-risk, rapid, one- to two-week opportunity to showcase the transformative power of Data Optimization. Customers can analyze up to 1 Terabyte of their data in a secure environment and receive a detailed report that delivers actionable insights to: ● Identifies redundant, obsolete, and trivial [ROT] data. ● Clarifies data ownership & custodial responsibilities. ● Uncover hidden risks and vulnerabilities ● Highlight opportunities for cost savings and ROI. Delivered via a secure, single-tenant Ai Data Optimization Hosting SaaS environment, this program ensures expert guidance at every step, from data selection to actionable insights. Program Workflow 1. Data Selection and Staging Select up to 1TB of Unstructured Data and copy it to a secure, isolated location. This ensures the safety of your production environment. 2. Secure Access and Connectivity A service account and secure remote access will be established to connect your data to the Terabyte Tester SaaS tenant. Specific firewall rules and protocols will ensure a secure and seamless connection. 3. Scanning and Analysis Using Ai Data Optimization’s AI-powered tools, data will be scanned to identify ROT data, uncover risks, and classify information for deeper insights. 4. Reporting and Review A comprehensive report will outline findings, including data types, ownership, ROT data, and analysis results. 5. Conclusions and Transition Wrap up with a clear understanding of how Ai Data Optimization can optimize your data. Options for transitioning to a production-level deployment will also be explored. Timeline Overview Phase 1: Define & Connect [1-2 days]: Data set selection, secure connections, and baseline setup. Phase 2: Scan & Analyze [2-4 days]: AI-powered scans and data tagging. Phase 3: Report & Review [1-3 days]: Results, recommendations, and insights. Phase 4: Conclusion & Closure [1-2 days]: Wrap-up and next steps. Explore the full program details here. Page 32
Data Optimization Solutions I Data Connect 1.0 Data Connect 1.0 ETL and Seamless Data Migration Toolkit Ai Data Optimization’s Data Connect empowers organizations to efficiently manage, transform, and migrate data while maintaining compliance and operational efficiency. Whether transitioning from legacy systems or handling modern communication platforms, Data Connect is the all-in-one solution for seamless ETL and migration. Ai Data Optimization’s Data Connect is an advanced ETL (Extract, Transform, Load) and migration platform designed to streamline data integration, transformation, and migration across various sources and destinations. With seamless compatibility for modern and legacy systems, Data Connect ensures efficient handling of Unstructured Data, emails, instant messages, and file-based content. Key Capabilities 1. Extensive Data Connectivity ● Azure Blob Storage Supports scalable cloud storage for Unstructured Data with output capabilities, including original content retention, file path preservation, and metadata generation in JSON format. ● File System Enables file discovery and processing from local drives or network shares, retaining file paths and generating metadata. ● Microsoft SharePoint & Teams Leverages Microsoft Graph API to handle collaboration and communication data. Includes advanced metadata transformation into JSON or HTML. ● Skype for Business, Yammer, & Zoom Captures messages, files, and chat data for compliance and archiving purposes. ● SMTP Transforms communication data (e.g., Microsoft Teams chats) into HTML for secure email delivery. 2. Migration Suite for Legacy Systems ● Enterprise Vault, EAS, NearPoint, & Commvault Simpana Extracts and archives emails, leveraging APIs or SDKs for increased throughput and seamless migration to user archive mailboxes. ● PST File Management Provides efficient PST splitting to optimize data storage. ● Exchange Server & Archive Supports email archiving, retention, and mapping to archive mailboxes, ensuring compliance and eDiscovery readiness. Page 33
3. Metadata Enrichment and Compliance-Ready Support Data Connect 1.0 aids in compliance with regulatory standards, generating metadata in JSON format to reflect input details and enabling data transformations for compliance and discovery needs. Why Choose Data Connect? ● Scalable and Versatile Handles diverse data types, from emails to files and instant messages, across cloud, local, and hybrid environments. ● Seamless Integration Leverages APIs and SDKs for efficient data processing, retention, and migration. ● Compliance-Ready Support Enables adherence to industry standards for data handling, archiving, and eDiscovery. Page 34
Data Optimization Solutions I Powered by PremCloud Powered by PremCloud Powered by PremCloud is responsible for activating and providing ongoing support to our customer revenue stream from beginning to end. It is Powered by PremCloud’s main objective to ensure that all of our Ai Data Optimization are effectively implemented and that they are operating at their maximum performance capabilities for all our customers. Ultimately, optimal functionality for our customers is essential to our success. Powered by PremCloud provides the resources required for our customers to effectively and securely manage their most valuable asset - their data. When it comes to providing our world-class solutions and services, the deciding factor in their efficacy relies on the contribution of our Powered by PremCloud team. The Powered by PremCloud team answers the call for all of our customer needs with a speed to performance that exceeds all industry standards. Powered by PremCloud Services a. Solution Engineering b. Pre-Sales Technical Support c. Professional Services [Implementation] d. Support & Maintenance e. Managed Services f. Hosting Services Our Powered by PremCloud team will also perform migrations, project-based software deployment, and custom consulting engagements for our customers around the globe, while our new hybrid Powered by PremCloud solutions will provide our customers with a fully secure, fully managed environment for all their data archive, data governance, and data analytic needs across multiple deployment options worldwide. Future Opportunity Powered by PremCloud is a resource for more than just our solutions. Any software solution or Saas can be Powered by PremCloud and benefit from our adaptive hosting, security, and services. Powered by PremCloud can transform almost any on-premise software into a SaaS Powered by PremCloud. Powered by PremCloud can also provide our adaptive hosting to data centers looking to provide their customers with more than just space or capacity. Page 35
License Agreement I Customer Name Ai Data Optimization’ Data Optimization 2.0 License Agreement [“Agreement”] is made and entered into as of _______________ [“Agreement Date”] by and between Ai Data Optimization LLC, with a principal place of business at 5110 Main St Williamsville, NY 14221 [“Ai Data Optimization”], and _____________________ [“Customer”], with a principal place of business at ________________________________ [Address]. Whereas, Customer is currently utilizing Ai Data Optimization’s data archiving services. Whereas, Ai Data Optimization is the owner of all rights, titles, and interests in the data solution product known as Data Optimization 2.0. Whereas, Customer desires to use Data Optimization 2.0, and Ai Data Optimization desires to grant Customer a one-year annually renewable license for Data Optimization 2.0 under the terms and conditions set forth in this Agreement. Now, therefore, in consideration of the foregoing premises and the mutual covenants contained herein, the parties agree as follows: 1. Grant of Data Optimization 2.0 License Ai Data Optimization hereby grants to Customer, and Customer hereby accepts, a non-exclusive, non-transferable, non-sublicensable annually renewable one-year license for unlimited usage of Data Optimization 2.0 solely for the purposes outlined in this Agreement. 2. Payment Schedule Customer agrees to pay Ai Data Optimization $300,000 [“five hundred thousand dollars”] for the unlimited use of an On-Premise deployment of Data Optimization 2.0 for one year. There are two payments: a. First Payment of $150,000 [“two hundred fifty thousand dollars”] is due within 30 days of the Agreement Date stated above; and b. Second Payment of $150,000 [“two hundred fifty thousand dollars”], less any credit, is due within 30 days of the Activation Date. 3. Activation Date The Activation Date is established by the full deployment of Data Optimization 2.0 as determined by Ai Data Optimization. The Activation Date is the actual start of the one-year term of the Data Optimization 2.0 License. For example, if the Agreement Date is February 1, 2025, and the Activation Date is determined to be March 10, 2025, the one-year term of the license will be from March 10, 2025, to March 9, 2026. 4. Restrictions Customer agrees not to: ● Rent, lease, sublicense, distribute, resell, lend, or commercially exploit Data Optimization 2.0. ● Reverse engineer, decompile, disassemble, or modify the Data Optimization 2.0 software in any way. Page 36
● Remove or obscure any proprietary notices or markings on Data Optimization 2.0. ● Use Data Optimization 2.0 in any manner that infringes upon any Intellectual Property rights. 5. Term and Termination This One-Year Agreement shall commence on the Effective Date and shall continue for a period of one year from the Activation Date unless earlier terminated as provided herein. This Agreement may be terminated by either party upon written notice to the other party upon the occurrence of any of the following events: a. A material breach of this Agreement by the other party that is not cured within thirty [30] days after written notice of such breach. b. Bankruptcy, insolvency, or dissolution of the other party. c. Ceased development or support of Data Optimization 2.0 by Ai Data Optimization. 6. Effect of Termination Upon termination of this Agreement for any reason, all rights granted to Customer under this Agreement shall immediately cease. Customer’s obligations shall survive the termination of this Agreement. Customer shall promptly: a. Return to Ai Data Optimization all copies of the Data Optimization 2.0 software in its possession or control, including all copies installed on any computers, servers, or other devices and all copies stored on any media, whether electronic or physical. b. Destroy any copies of the Data Optimization 2.0 software that cannot be returned to Ai Data Optimization. c. Certify in writing to Ai Data Optimization that it has complied with the foregoing obligations. d. Cease all use of Data Optimization 2.0. 7. Limitation of Liability To the fullest extent permitted by law, Ai Data Optimization’s liability for any claims arising from this Agreement shall be limited to the amount Customer paid for the services in the last three months. Ai Data Optimization is not liable for any indirect, incidental, or consequential damages. 8. Ownership Ai Data Optimization retains all rights, titles, and interests in and to Data Optimization 2.0 and all copies thereof, including all intellectual property rights embodied therein. All content, features, and functionality of Ai Data Optimization’s services, including but not limited to text, graphics, logos, and software, are the exclusive property of Ai Data Optimization LLC and are protected by applicable Intellectual Property laws. 9. Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of laws provisions. The parties further agree that any legal action or proceeding arising out of or relating to this Agreement shall be brought exclusively in the courts of the County of Erie, New York. Page 37
10. Entire Agreement This Agreement constitutes the entire Agreement between Ai Data Optimization and Customer with respect to the subject matter hereof and supersedes all prior or contemporaneous communications, representations, or Agreements, whether oral or written. 11. Severability If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck, and the remaining provisions shall remain in full force and effect. 12. Notices All notices and other communications hereunder shall be in writing and shall be deemed to have been duly given when delivered in person, upon receipt of facsimile transmission, or five [5] days after being sent by certified or registered mail, postage prepaid, return receipt requested. All such notices sent by certified or registered mail shall be addressed to the parties at the following addresses: Ai Data Optimization LLC Attn: Legal Department 5110 Main St. Williamsville, NY 14221 [Licensee Address and Contact] 13. Waiver No waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties. No waiver of any breach of any provision of this Agreement shall be deemed a waiver of any subsequent breach. In Witness Whereof, the parties have executed this Data Optimization 2.0 License Agreement, which is effective as of the Agreement Date. Ai Data Optimization ________________________________________ _________________ By: William White, President Date Customer ________________________________________ _________________ By: [Authorized Representative Name] Date Title: [Authorized Representative Title] Page 38
Ai Data Optimization I Executive Directory Michael McGrath Chief Executive Officer UGA Capital Ventures mmcgrath@ugacapitalventures.com +1 716.866.0442 William White President Ai Data Optimization LLC wwhite@ugacapitalventures.com +1 716.229.8923 Marco Pizzolo Chief Technology Officer PremCloud Resources mpizzolo@premcloud.com +39 392.829.0066 Jas Atwal Chief Software Architect PremCloud Resources jatwal@premcloud.com +44 20 8132 4258 Jonathan Gilmartin Chief Product Officer PremCloud Resources jgilmartin@premcloud.com +44 07908 859 818 Jamie Welsted Director of UGA MarketPlace UGA MarketPlace jwelsted@ugamarketplace.com +1 716.430.2929 Page 39