TABLE OF CONTENTS1. INTRODUCTION2. COMPASS MISSION STATEMENT AND CORE VALUES3. ETHICAL CONDUCT AND PROFESSIONAL PRACTICE4. COMPLIANCE WITH FAIR HOUSING ACT AND LOCAL HUMAN RIGHTS LAWS5. LISTINGS6. BRAND POLICIES7. MARKETING MATERIALS8. CLOSING9. COMMISSIONS10. INFORMATION TECHNOLOGY (IT)11. CORE SERVICES - ADMINISTRATIVE SUPPORT12. TEAMS13. GENERAL OFFICE POLICIES AND PROCEDURES14. DISCLOSURE AND DISCLAIMERS 15. TRAINING AND COMPETENCY
1. INTRODUCTIONThis manual is designed to provide the basic guidelines for conducting your business while affiliated withCompass.This document is available on the Compass Navigation Center. Compass may, at any time, change, revise,update, or introduce any policies as needed. A notification will be sent when updates to the policy are made.If you are viewing a static copy, please check online for the most current version.2. COMPASS MISSION STATEMENT & CORE VALUESCompass is simplifying every step of finding a home by combining innovative technology with experiencedprofessional agents.Our mission is to help everyone find their place in the world.Our success today and in the future will always be predicated on two things:1. Building superior, sophisticated tools for our agents and clients to make their experience faster, moreefficient and better informed; and2. Hiring industry-leaders across the company: Agents, Engineers, Creative Individuals, and BusinessOperators.Our core values include:1. Talent & Agility : We’re a team of intelligent professionals who approach all we do with an openmind and a belief that we can always learn more. We maintain speed and focus but are not afraid toadapt, be flexible and change direction when needed.2. Solutions Driven : As passionate problem solvers, we believe that there is a solution to everychallenge. We are innovative, forward-thinking, and proactively identify ways to add value.3. Collaboration & Diversity : Teamwork is at the core of our company ethos. We believe in thesynergy created by a diverse team of individuals collaborating and lending a broad spectrum ofinsights.4. Integrity : Treating each individual with respect, honesty, and kindness is integral to our culture. Weare committed to client confidentiality and trust.3. ETHICAL CONDUCT AND PROFESSIONAL PRACTICEAll Compass Agents are required to comply with all federal, state, and local laws pertaining to the real estatebrokerage business, including but not limited to the laws concerning licensing, disclosures, Fair Housing, theReal Estate Settlement and Procedures Act of 1974, anti-money laundering, commissions, Federal and locallead-based paint laws and other environmental laws, , do not call laws, agency, equal opportunity hiring laws,
and income tax law.All Compass agents are required to comply with the Code of Ethics of the National Association of Realtorsand the bylaws of the Metropolitan Regional Information System .4. COMPLIANCE WITH FAIR HOUSING ACT AND LOCAL HOUSING LAWSThe employees and the agents affiliated with Compass, “the Company”, are obligated to comply with theFederal Fair Housing Act and the Washington DC Human Rights Law of 1977 , Maryland Commission onCivil Rights’ Rules of Procedure , Virginia Human Rights Act . These laws require the company, with limitedexceptions, not to discriminate or assist in discrimination against potential renters and purchasers based onany protected classification, including, without limitation:● Race● Age● Veteran Status● Creed● Disability● Sexual Orientation● Color● Sex● Any other characteristic protectedby applicable federal, state, orlocal laws● Religion● Marital Status● National Origin● Familial StatusThis policy governs all aspects of operations and prohibits a range of activities including but not limited to:● Discriminatory or unlawful advertisements which indicate a preference for or exclusion of certainprotected classifications● Refusing to negotiate, sell or rent housing based on protected classifications● Misrepresenting the availability of housing● Setting different terms and conditions for potential renters or owners based on protectedclassifications● Refusing to provide reasonable accommodations for potential renters or owners with disabilities● Harassing, threatening, intimidating or coercing anyone, including sexual harassment● Falsely denying that housing is available for inspection, sale, or rental● For profit, persuading owners to sell or rent (blockbusting)● Denying anyone access to or membership in a facility or service (such as a multiple listing service)related to the sale or rental of housingConsistent with this policy, the company may not assist potential sellers or lessors with the implementation ormaintenance of discriminatory policies. If at any time, a potential seller or lessor has indicated anunwillingness to rent or sell to individuals within protected classifications or otherwise abide by its legalobligations, please contact Management immediately.Similarly, if a potential buyer or renter makes a complaint regarding alleged discriminatory practices, thecompany may not retaliate against such individual for making such complaint. If a potential buyer discussesmaking a complaint please contact the manager immediately.Resources for identifying protected classes under federal, state, and local human rights laws are providedbelow:● Federal Guidelines● DC Guidelines
● MD Guidelines● VA Guidelines● Montgomery County, MD Guidelines● Prince George’s County, MD Guidelines● Arlington County, VA Guidelines● Fairfax County, VA Guidelines● City of Alexandria, VA Guidelines● City of Falls Church, VA GuidelinesTable of protected classes (updated July, 2017):ProtectedClassesFederalDCMDVAMont.CountyPGCountyArlingtonCountyCity ofAlexandriaFairfaxCountyCity ofFallsChurchRaceXXXXXXXXXXColorXXXXXXXXXXCreed(Religion)XXXXXXXXXXNationalOriginXXXXXXXXXXSex / GenderXXXXXXXXXXFamilial StatusXXXXXXXXXXDisability /HandicapXXXXXXXXXXMarital StatusXXXXXXXXAge /ElderlinessXXXXXXXXGenderIdentityXXXXSexualOrientationXXXXXXPersonalAppearanceXXSource ofIncomeXXPoliticalOpinion /AffiliationXXAncestryXXOccupationXFamilyResponsibility/ Presence ofChildrenXXMatriculationX
Place ofResidence orBusinessXVictim of anIntra-FamilyOffenseX5. LISTINGSServices and TermsA comprehensive summary of Listing services can be found on Navigate.compass.com. Additional listingresources can be found under each agent’s ZipFormPlus account or by emailing any questions tolistingsdc@compass.com . CompassDC follows the rules and regulations of the local MLS, MRIS, a BrightMLS.It is the responsibility of the Listing Agent to retain a copy of any brokerage agreement made in connectionwith his/her listing. A copy of all signed listing paperwork is to be submitted to the Navigation Center. Atthe link Submit a New Listing Agreement. If the services of the listing team are being used, the listing teamwill commence work on the listing once all completed paperwork is received.Listings PhotographyCompass considers professional photography to be of the utmost importance. Every listing posted by theListings Department must be professionally photographed following fundamental Compass PhotographyGuidelines and approved by the Listings department prior to posting. It is the responsibility of the agent andclient to prepare the property for photography.RentalsRental listings should be posted on Cozy.co so that applicants can apply online, pay the application fee with acredit card, and have a credit report and background check supplied for the landlord. Rental listings agentsshould request from tenant applicants, including but not limited to: evidence of income (pay stubs or taxreturns), evidence of the cash available for the security deposit and the first month's rent, and a completedapplication. This process should be used for all Compass rental listings to ensure that all tenant applicationsare processed consistently and fairly. The landlord will make the decision regarding which tenant to accepthowever all applicants must be fairly considered and Compass will not participate in the rental of propertythat involves any form of discriminatory behavior on the part of the landlord. Please refer to the Fair Housingguidelines herein for further guidance. 6. BRAND POLICIESWe are working to build a strong and recognizable brand, and a significant part of this is providing aconsistent experience for clients, whenever and wherever they encounter our brand. We’ve provided thesebrand guidelines so that our clients encounter the brand they know (and learn to love) across each interaction.
The following is a guide on how to talk about Compass, complete with style pointers, grammar rules, andexamples of effective and ineffective communication. We’ve designed these guidelines in order to empoweryou to be a successful brand ambassador. All marketing materials must comply with the Compass brandpolicies outlined in this document.Compass VoiceOur voice is knowledgeable and friendly. Because we’re helping our clients make serious financial and lifedecisions, we always want to sound professional and trustworthy. At the same time, we’re a brand with a lotof heart, personality and a touch of humor, and we want to make sure we convey that spirit in ourcommunication.Talking pointsWe want to be humble, however we do believe there are a lot of great things that make Compass a special andunique company. Agents are encouraged to search “talking points” in the the Navigation Center to uncoverthe latest statistics and themes in the local market. Below are few takeaways you should consider when talkingabout Compass:General● Compass is simplifying every step of finding a home by combining innovative technology with themost experienced and professional agents● We are building a unified technology platform that provides both our clients and our agents witheverything they need in one place. Clients can search thousands of real, up-to-date, and uniquelistings, connect with an agent, and stay on top of their search on the go with the Compass mobileapp● Compass Agents have technology that gives them exceptional access to data and listings in real-timeas well as tools to make the real estate transaction faster and easier.TeamFounded in October 2012 and launched in May 2013, Compass is comprised of top-tier engineers, designers,business leaders and real estate agents. Our founders include:● Ori Allon, Executive Chairman: Former Director of Engineering, Twitter NYC● Robert Reffkin, CEO: Former Chief of Staff to the President of Goldman SachsLanguage to avoidWhile we want to communicate all of the best qualities of our business, we should also be wary of coming offas too strong or overly aggressive. Here are some things we try to avoid:Any language about how we’re dominating or taking over the market or being the “best”. Strong language likethis should be reserved for instances where we can back up claims with facts or statistics, talking about otherbrokerages, competitors or websites negatively, or referring to yourself or your team as being better than anyother Compass Agents.Tone
Consumers: When talking about Compass on public channels or speaking one-on-one with a client, your toneshould be warm, friendly and straightforward. Avoid coming off as overly aggressive, salesy or pushy. It’s okto be direct, but never make it sound like you’re strong-arming a client into doing anything.Corporate: Communicating with other agents or corporate audiences requires a more polished andbuttoned-up approach. The best tone to take is one that is polite, straightforward and to the point withoutbeing short or rude. Similar to how we talk to consumers, we should also avoid coming off as too salesy oraggressive.7. MARKETING MATERIALSMarketing your business is an important component of being successful as an agent. As a result, we want toprovide you with the support and resources necessary for successful marketing while still maintaining brandconsistency. The Navigation Center is the best repository for Marketing materials . The scope of Marketingservices are constantly evolving to provide the greatest positive impact to your business. All marketingmaterials, whether on-line or in print, must include the office phone number of the Compass office in whichthe agent is licensed. Photography and CopywritingCompass manages vendor relationships that connect agents to excellent resources that are timely and ‘onbrand’. For any questions related to writing copy or securing photography, please emailmarketingdc@compass.com .ApprovalAll marketing and communication that corresponds to official business involving Compass must be approvedby the Compass Marketing Team ( marketingdc@compass.com ). All marketing and mailing lists must adhereto Federal and local Fair Housing guidelines.These materials include but are not limited to:● Email marketing, newsletters, updates, news, or any mass email● Property information sheets● Flyers, brochures, mailers, canvassing letters, or any mass mailing● Personal marketing materials● Business cards● Promotional itemsCreating marketing materials on your ownAll materials produced should adhere to Compass Brand Policies and to our visual Style Guide. The CompassStyle Guide spells out the design philosophy of our brand, from our official logo to how to use our colors.MarketingDC can consult on the production process as needed and pair you with an approved vendor.
Creating marketing materials using the Compass Design TeamIf you would like to work with our design team, please submit your request by emailingmarketingdc@compass.com with a brief description of your need, and someone from the team will respondto you to align on next steps.Email MarketingBeyond adherence to general marketing material guidelines, email marketing must comply with additionalguidelines:1. All email marketing messages must be sent through MailChimp and include Compass’s mailingaddress and office phone number, include an unsubscribe link in the footer, and honor unsubscriberequests.2. Agents may not purchase email lists or send marketing emails to people with whom they have notpreviously interacted.3. Agents must grant administrative access to their accounts in order for Compass to provide emailmarketing.Email CorrespondenceAll email correspondence should include a properly formatted Compass email signature containing the agent’sfirst and last name (as it appears on their real estate license) and the agent’s contact information. Uponjoining Compass, agents’ email signatures will automatically follow the template below: [AGENT ON A TEAM]Joe BrokerThe Joe Broker TeamAssociate Broker, Realtor1313 14th St NWWashington, DC 20005m: 555.555.5555e: joe.broker@compass.com[INDIVIDUAL AGENT]Jane AgentRealtor1313 14th St NWWashington, DC 20005m: 555.555.5555e: jane.agent@compass.comWritten CorrespondenceAll written correspondence must use Compass letterhead . Please refer to the ordering options & processesfor agent branded letterhead.WebsitesAll agent or listing websites which mention any Compass affiliation must receive written approval from theCompass Marketing Team before development begins and before the site goes live. These sites mustprominently display the Compass logo and have an approved and diligent privacy policy. Websites mustinclude the states in which the agent is licensed and the office phone number for that office. Agent websitesmust also adhere to general branding requirements outlined in the Style Guide, including logo size, fonts, andcolor schemes. Any listing web page must link back to the listing on www.compass.com.
AdvertisingAgents are encouraged to work with the Marketing team to buy into targeted advertising opportunities atpreferred rates. All questions related to outside advertising or adherence to the Compass Brand Policies andto our visual Style Guide should be directed to marketingdc@compass.com .Media AppearancesAll TV, radio, reality TV, and online video appearances, as well as press interviews, must receive writtenapproval in advance from press@compass.com . Only designated spokespersons may speak with the press,and all press inquiries must be forwarded to press@compass.com . Any press release or announcement mustreceive written approval in advance from press@compass.com .Any agent wishing to employ a public relations team must contact marketingdc@compass.com and receiveadvance written approval.Social MediaThis policy covers the use of social media for professional purposes, including but not limited to: creatingagent Facebook pages, blogs, or social media accounts, promoting listings or Compass through personal orprofessional social media channels, or discussing Compass on social media channels. This policy covers socialmedia channels including but not limited to: Facebook, Twitter, LinkedIn, Pinterest, Instagram, YouTube,Foursquare, Vine, Quora, Reddit, and blog platforms like Tumblr, Wordpress, and Blogger. The CompassSocial Media Policy is as follows:1. Be honest and transparent in every message, post, and comment.2. Follow the official Compass Facebook , Twitter , Instagram , LinkedIn , Google+ , Foursquare , andPinterest , and feel free to 'Like' and share any content posted on those pages.3. Do not represent your posts as official Compass statements, unless you are sharing or retweetingmessages from the official Compass social media accounts.4. Please pay close attention to grammar and spelling, and avoid inappropriate language.5. Do not share any confidential information on social media. This includes but is not limited to:a. Company news or plans that have not been officially announcedb. Client informationc. Compass metrics or financial data6. Be especially careful to avoid making boastful or superlative claims (i.e. best company, dominate ortake over) and portraying other companies in a negative light.7. When in doubt, please email marketingdc@compass.comNew Development Presentation MaterialsAgents presenting marketing proposals for new development projects should contactmarketingdc@compass.com for assistance with the creation of custom presentation materials (datacomparables, marketing, etc.).8. CLOSING
Instructions for Receiving PaymentEvery effort is made to help agents to receive their commissions for closed transactions as quickly as possible.To facilitate a prompt payout process, agents should follow the steps outlined here on the Navigation Center.Agents should scan and submit their closing disclosures and commission checks after settlement toagentfinancedc@Compass.com.Contract ManagementAgents can manage all contracts for their transactions independently or they can engage the ContractsDepartment to manage the purchase agreement life cycle for the transaction for a fixed fee per transaction. Ineither case, all purchase agreements must be submitted to the Contracts Department within three days ofratification. If the agent is representing a buyer in the transaction, he or she should also submit the buyeragency agreement (located in Zipform). The Contracts Department reviews all contracts and splits prior toprocessing payment.Compass will collect an administrative fee of $375 for each purchase agreement that closes. This fee must becollected from the client at settlement; otherwise, it will be deducted from the agent’s commission payment.Compass Finance will create a commission request form, which will show commission disbursement to theagent and allow for agent approval via email. Payment will not be issued until the agent has approved theCommission Request Form. Once the form is approved by the agent, the form is sent to the FinanceDepartment to processes payments.Contracts Processed by AgentsAgents should submit all new contracts through the Compass Navigation Center via the Submit NewContract form within three days of ratification. Each sales contract must include all required jurisdictionalforms (linked below), a listing/buyer agreement, and a ratified contract signed by all parties. Agents areresponsible for obtaining confirmation in writing that the earnest money deposit was deposited with theescrow holder per the terms of the contract. ● Greater Capital Area Association of Realtors● District of Columbia Association of Realtors● Northern Virginia Association of Realtors● Maryland Association of Realtors● Virginia Association of RealtorsEmail the Contracts Department at contractsdc@compass.com to notify them of any internal or externalreferral splits and any team splits that were not submitted with the original contract.Contracts Processed by the Contracts DepartmentAgents who would like the Contracts Department to process the contract for a transaction can submit a newcontract through the Compass Navigation Center and select the option to use the Contracts to Close service.Details of the service, including cost and scope can be found here and are subject to change. If an agent usesthe contract service, the fee will be deducted from the agent’s commission payment.9. COMMISSIONS
Sales CommissionsCompass is a full-service brokerage offering service from the finest agents in the industry. Compass charges afull commission to list property and does not offer rebates as an incentive to clients to work with Compass.Agents shall not knowingly reduce the listing commission being suggested to a seller in an effort to competeagainst another Compass agent who is attempting to get that same listing.New Development project commissions are determined on a case-by-case basis determined by the amount ofNew Development resources involved and the source of the business, which are subject to the approval ofthe Managing Broker.Compass-Generated LeadsCompass retains 25% of Gross Commissions received on transactions that are sourced by Compass andserviced by the agent. This is the Compass Lead Fee. The agent’s commission split is applied after theCompass Lead Fee. Compass employees are treated as Compass-Generated Leads, except that Compassallows the employee to receive a credit against the total commission due for Compass Lead Fee andCompass’s share of the commission split.Agreements Between AgentsAll commissions paid to an agent are paid in accordance with his/her prevailing commission split, unless theagent is a member of a team or the Managing Broker has otherwise provided prior written approval. Allagreements regarding referrals and splitting deals between agents must be in writing and signed by the partiesto the agreement. If there is a commission dispute between agents regarding a “shared deal”, and there isnothing in writing to memorialize the terms, the deal will be assumed to have been set up as a 50-50commission split between the agents and will be paid as such.Any dispute between agents regarding a “referral client” which is not memorialized in a written and signeddocument will be treated as a 25% referral.Agent referral form can be found on the Navigation Center for easy access to print and sign .Agents Licensed In More Than One Compass Region If an agent is licensed in two or more Compass regions and desires to do business in multiple regions, theagent must receive prior approval for each additional region from the applicable regional manager. The agentmust associate his/her license with the proper Compass regional broker license and enter into a separateCompass Independent Contractor Agreement for each region. Production across regions cannot becombined for purposes of determining split, marketing budget, or any other funding. The production in eachregion is separate, and each region’s policy applies to the production in that region only. Properties sold inany region will be attributed to the GCI in that region, and the agent will be paid according to theirIndependent Contractor Agreement in that region as well as that region’s policy.Commission SplitsCompass is committed to being the brokerage firm of choice for the best agents in the business. Thecommission split structure is intended to reflect this position and will continually be evaluated to ensure thatit supports this basic goal. An agent’s commission split is determined at the beginning of each calendar yearbased on his/her Agent Income the previous year. For agents whose initial term, as stated in their
Independent Contractor Agreement with Broker, expires mid-year, for the remainder of that year, that agent’scommission split will be based on their previous twelve months’ income. An agent’s commission split will be determined in accordance with the current schedule which is posted onthe Navigation Center. Agent income is based on the total net commissions paid to the agent on the agent’sclosed real estate transactions for the previous year.Brokerage Commission FeeCompass assesses a $375 additional fixed commission fee to the client on every sale transaction. If the agentwaives this fee for his/her client(s) then the fee will be deducted from the agent’s commission. If the fee isnot allowed to be charged on a specific transaction, then the fee is not collected. The fee is not collected onrental transactions.Personal TransactionsAgents are allowed to purchase and/or sell one personal residence per year with no commission due toCompass for the transaction(s) except the $295 fixed commission fee which will be collected. Departing AgentsIn the event that a Compass agent departs from the Company and terminates his/her ICA, any commissionsearned prior to the date of termination shall not be affected by reason of agent’s termination, except that withrespect to contracts entered into prior to agent’s termination date but not closed until after agent’stermination date, Compass shall be entitled to retain a reasonable portion of the agent’s commission to defraycosts and expenses attributable to the servicing and closing of the sale after termination of agent’s affiliation. 10. INFORMATION TECHNOLOGY (IT)This section outlines Compass’s computer facilities and Internet policies and procedures and is meant tosafeguard Compass systems and to clearly define what is acceptable business and private use of computerfacilities. The policies apply to agents and team members’ use of Compass’s system, which includes withoutlimitation equipment, networks, software, hardware (computers, smartphones, tablets, desktops, andaccessories, including agents’ and team members’ personal devices used for work), Google’s Apps forBusiness (Gmail, Drive, Calendar, Groups, etc.), the Compass website, including all internal functions and theCompass mobile app, Compass-supplied telephones and voicemail and any other equipment or networksCompass may deem appropriate to be covered by this policy.Compass’s computer facilities are critical to our operation as a company. All agents have obligations andresponsibilities when accessing computer facilities owned by or operated in connection with work conductedfor Compass.EmailsCompass Email Addresses
Compass will provide each agent with a Google-based email address on the compass.com domain. Eachaccount will also come with a full suite of Google products, including unlimited Google Drive storage,Google Calendar and Gmail.External Email AddressesAgents are permitted to use email addresses outside of the compass.com domain at Compass’s discretion.The IT Department will provide limited assistance for these outside email addresses when possible.Computers, Mobile Devices and Jump DesksIt is each agent’s responsibility to provide and maintain his/her own computer and/or mobile device. The ITdepartment will assist to the best of its ability in troubleshooting any technical difficulties on an agent’scomputer or mobile device to ensure the agent can work properly while on the Compass network.Certain offices are equipped with shared computers that are available on a first-come, first-served basis. It isthe agent's responsibility to ensure that any documents created are properly stored or erased and that theagent is signed out of all programs before leaving a shared computer.ZipFormsPlusEach agent or team member will be given a ZipForm account with access to Compass-managed globaltemplates and disclosure forms. Agents and team members will receive libraries in jurisdictions in which theyare licensed.DocuSign/E-Signature SystemThe purchase of an e-signature system is the responsibility of the agent. If an agent purchases a DocuSign orother e-signature subscription, the IT Department will assist in connecting it with their ZipFormsPlusaccount.Dropbox/Google DriveThe IT Department will assist with the storage of agent files and documents on Dropbox and/or GoogleDrive. Each agent will be given access to his/her own materials, but will not be granted access to otheragents’ or Compass staff’s files without consent from the appropriate parties.Acceptable Use of Compass ComputersAcceptable use of Compass computer facilities must be lawful, ethical, honest, and show restraint in theconsumption of shared resources. Use of these facilities must demonstrate respect for intellectual property,commercial confidentiality, ownership of information, system security and other legal obligations such asequal opportunity, anti-harassment and health and safety laws.When downloading materials from the internet, agents are solely responsible for ensuring that they do notviolate the intellectual property rights of any individuals or entities. Accordingly, agents are not permitted to
download or access any music, video, and/or other content, which such agent does not own and/or whichsuch agent does not have authorization from the copyright holder to access. Using or copying information inwhole or in part is subject to copyright laws.Prohibited Uses of Compass ComputersThese uses of Compass computers are prohibited:● Any actions that breach this Agent Policy Manual or that would negatively impact Compass’sreputation or compromise Compass’s production capability.● Vandalizing or removing equipment - Agents are expected to take reasonable care of any and allCompass equipment, including without limitation Compass computers.● Loading third-party commercial software onto Compass computers without valid licensing.● Loading or copying Compass-licensed software to other computers.● Hacking into any program or data files, breaking licensed numbered applications or attempting tosubvert or circumvent any system, application or network security measures.● Engaging in any unlawful activity including without limitation accessing, downloading ordisseminating discriminatory or otherwise offensive or illegal material and infringing on any thirdparty’s confidentiality, proprietary and intellectual property rights.Maintenance and RepairIn an emergency, or when production imperatives demand it, the IT Department may remove hardware andsoftware, data files or system connectivity at any time in order to address business needs.MonitoringCompass reserves the right to monitor the use of computer facilities by agents and team members aspermitted by law. Monitoring may include but is not limited to collecting information about:● Internet access - sites accessed, the date and time they were visited and the time spent on theinternet.● Email content, the date and time the messages were transmitted, received and opened, and emailaddresses of senders and recipients.● The use of computer software and files.Monitoring may involve the use of content security software which is used to protect corporate email.Compass may also use software backups and archives to monitor information that has been deleted from thesystems. This information is collected to ensure compliance with Compass policy, to prevent improper andinappropriate use of Compass computer facilities, to ensure compliance with applicable laws and for securityand network management reasons. Compass does not generally disclose material obtained from monitoringactivities to third parties, however, it may be used as evidence in disciplinary or legal proceedings.The Company will inspect and disclose the contents of email when required to respond in legal proceedingsand to fulfill its obligations to third parties. In these specific circumstances, the contents of communicationsmay be disclosed without the permission of the user.Security MeasuresAgents shall:● Enable all security measures requested by the IT Department, including setting a device screen lockand enabling OneLogin 2-Step Verification on their Compass email account.
● Protect their user password(s) and systems from unauthorized access by logging out of theircomputer or any shared computers computers when they are away from the desk. Never shareusername and passwords with others.● Ensure that confidential Compass information is not transmitted or made accessible by electroniccommunications unless explicitly authorized by Compass.● Assume responsibility for any charges associated with billable services.● Refrain from overloading computer facilities with excessive data or known resource-intensiveprocedures. In emergencies, if the volume of your data or the actions you are performingcompromise Compass activities, the IT Department may delete data or intervene without priornotification or your consent.● Refrain from opening attachments from unknown sources and be wary of attachments attached tounsolicited or phishing-style emails.Compass will not be liable if an agent breaks any laws while using or accessing Compass systems. Anyquestions regarding Compass’s technology policies or the proper use of Compass technology should bedirected to the IT Department at itdc@compass.com .11. CORE SERVICESCompass strives to provide services that enable agents to spend more time with clients. A comprehensive listof services available can be found on the Navigation Center . These core set of services builds quality controlinto our processes while allowing agents to focus more energy on clients and less on logistics. Compass encourages our agents to not just service buyers and sellers, but to build a business. To do thisagents need support as their sales volume grows and a consistent marketing platform is needed to drivebusiness. Traditionally, agents are left to figure these problems out on their own. At Compass, we put theinfrastructure in place so you can simply take advantage of the resources you need when you need them. Thissaves our agents time and money and provides a better client experience.These following optional services come at an additional cost to agents as set forth below.New Listings - Comprehensive Menu of ServicesCompass’s Property Marketing Specialists will bring agent’s listings to the market, offering a uniquely robustmenu of services. All Compass listings follow branded templates and these templates are available for selfservice use on the Marketing Center. Professional photography is required for all Compass listings. Adetailed view of services offered can be located here on the Navigation Center .Transaction Coordination - fixed fee per transactionThe Compass Transaction Coordinators offer administrative support from contract to closing. The agent willstill be the main point of contact with the client on the items that need to be negotiated, as well as forattending the on-site appointments. Best practices are implemented to ensure a consistently high qualityexperience for clients. A fee will be assessed to agent at the closing of each transaction and will be deductedfrom the agent’s commission. A detailed view of services offered can be located here on the NavigationCenter .Personal Marketing (fee-based service: cost varies)The Compass Marketing Team is built to service agent needs. Generally agents will meet with the MarketingTeam to decide on a strategy, and then the marketing team will assist with the agent’s personalized marketing
plan on an ongoing basis. Compass aims to refer agents to strategic partners necessary to implement asophisticated marketing plan, without the agent having to source vendors independently. A detailed view ofservices offered can be located here on the Navigation Center .12. TEAMSTeam StructureA Team exists whenever more than one agent’s Gross Commission Income (“GCI”) is combined forpurposes of commission splits and payments to such agents. A Team includes one or more Team Leader(s)and the Team Member Agent(s) that report to the Team Leader(s). A Team may also include non-licensedindividuals who perform administrative and operational services to support the Team so long as theseindividuals are not engaged in any licensed real estate activities; however, Team Leaders will be responsiblefor ensuring that Team Members comply with the law as well as all policies under the Compass Policy Manualand will be responsible, in all respects, for all acts and omissions of such Team Members. In the event that,under federal or state law, any Team Member is considered an employee of a Team Leader, the Team Leaderwill be solely responsible for the compliance with all employment and tax law requirements concerning theemployment of said Team Member. Employees of teams are not employees of Compass.Team Leaders must provide written documentation of all financial splits and “work agreements” between theTeam and its licensed Team Members to Compass Management.All licensed Team Members, whether currently at Compass or not, must be interviewed and approved by theManaging Broker prior to being engaged as Agents on a team at Compass. All licensed Team Members shallenter into independent contractor agreements with Compass and have their real estate licenses affiliated withCompass. All licensed Team members ultimately report to the Managing Broker.Without first receiving Managing Broker approval, no Team Leader or Team Member shall solicit, recruit,engage or hire any Agents or Compass staff to join his/her Team as Team Members, independent contractorsor employees servicing his/her Team.Team MarketingAll team advertising and marketing must comply with current Compass advertising and marketing policy andthe Compass Style Guide.Any Compass Team logo must be approved by the Compass Marketing Team before the logo is used by aTeam in any printed, electronic or other media.Agents recruited by Compass shall receive a professional headshot, 200 business cards, 3 name riders and 6two-sided open house stake signs, all at no charge. All agents and unlicensed assistants who are recruited byteam leaders onto teams, will be responsible for the cost of their head shots, business cards, and signage.Teams will be responsible for the cost of any new team shots as well. 13. GENERAL OFFICE POLICIES AND PROCEDURESDesk Policy
The assignment of a dedicated desk(s) to an agent or team is at the discretion of Compass management basedon production and usage. Typically, agents who generate annual sales volume of $10 million or higher aregiven a dedicated desk for use. Semi-private office space is allocated by production when available.Phone PolicyCompass does not supply desk phones.Parking PolicyFor agents with sales volume between $10 million and $15 million in the previous calendar year, the monthlycost of parking, if available to be rented, will be split 50/50 between the agent and Compass. For agents withsales volume above $15 million in the previous calendar year, Compass will pay for one parking space, ifavailable, for that agent. Parking will be awarded on a per agent basis based on that particular agent'sproduction in the previous year and as needed.Errors and Omissions InsuranceCompass carries Errors and Omissions insurance and requires all agents to pay for their own coverage underthe Compass group policy. One annual payment of $500 will be deducted directly from commissions due toeach agent in January of each year. The annual premium of $500 will be prorated quarterly for agents joiningmid year. Errors and Omissions insurance payments are not refundable. The deductible for a legal claim is$2,500 per claim, per year.Earnest Money DepositCompass does not hold earnest money deposits or security deposits.Independent Contractor AgreementAgents are required to enter into an Independent Contractor Agreement. Unless otherwise provided in theIndependent Contractor Agreement, all compensation and benefits such as the agent’s commissions split,parking, private office and marketing budget will be determined at the end of each calendar year.Charitable ContributionsCompass believes in the importance of service to the community as well as charitable giving and encouragesagents to be active contributors to the community.Legal IssuesLegal action is the method of last resort for dispute resolution and recovering fees or commissions. It is thesole prerogative and exclusive right of the company to decide whether or not to commence legal actions. Allagents must immediately consult the Managing Broker about any potential legal issues upon learning of anissue.MRIS ComplianceAll licensees at Compass must belong to the local Realtor Association and MRIS. It is the responsibility of theagent to maintain the correct status of listings in accordance with MRIS bylaws. It is the sole responsibility ofthe listing agent to comply with any notices received from MRIS.Affiliations & LicensingThe affiliations and dues regards professional organizations and any fines associated with those groups are theresponsibility of the agent. These include but are not limited to GCAAR, NVAR, DCAR, MAR, NAR, andMRIS.
Agents who hold a license in multiple market areas shall hang their licenses with Compass in each additionalmarket unless they are working in a market area not served by a Compass office.Office Hours and AccessCompass offices are open from 8:30am-5:30pm Monday-Friday. Compass Sales Managers are available 7days a week. All agents are free to stop in and use the office at any hour.14. DISCLOSURES AND DISCLAIMERSAgency DisclosureThe Agency Disclosure Laws vary in each state. Agents are expected to be well versed in agency laws and therequired disclosure laws in the states in which they are licensed. Compass agents must have a buyer brokeragreement signed by the buyer in order to work with a buyer client.Property Information DisclaimerWherever property information is disseminated in print or online, it must have the following disclaimer:“Information deemed reliable but not guaranteed.”Square Footage DisclaimerWhenever the square footage is provided, it must be preceded by “Approximate”.ZoningAlthough agents may disclose the zoning on a property, agents may not interpret zoning and what a propertymay be used for in the future.Powers of AttorneyAgents may never act as a Power of Attorney for their clients.Electronic Signature FraudThe use of electronic signatures has made it easy for agents to electronically sign or initial for their clientsand/or for other individuals to electronically sign for a client. This constitutes fraud. Agents may never signfor another person either electronically or otherwise. Wiring Money ScamsBy illegally hacking into email accounts, criminals have influenced clients to wire money to bank accountsbelonging to the hacker and/or to provide sensitive financial information via unsecure channels. Compassemail systems have a double verification system to enhance prevention of such criminal acts, but criminalactivity cannot be entirely prevented. The personal email accounts of Compass agents and employees maynot be equipped with these extra security measures and consequently may not be as well protected. Compassis not responsible for crimes that occur as a result of activities or communications on non-Compass accounts.All Compass agents must warn their clients and customers in writing that money should never be wired, andsensitive financial and bank account information should not be provided, without a phone confirmationconfirming the authenticity of the request with their agent and with the settlement company receiving thefunds.
Dual AgencyAgents may not be a buyer’s agent on their own listings. This is illegal in Maryland. Listing agents may assist abuyer on their own listing as a Seller’s Agent. It is a conflict of interest to represent two opposing parties on asingle transaction. 15. TRAINING AND COMPETENCYCompass is committed to hiring the most professional, knowledgeable, productive, competent and kindagents in our market. Compass agents are, therefore, expected to stay well informed by attending most salesmeetings and training sessions offered at Compass. Agents may not work outside of their area of expertiseand if an agent intends to do so, they must partner with another agent who is an expert in that area. Areas ofexpertise apply to geographical areas as well as property type. The Compass brokerage in the DC regionsupports residential real estate services provided by agents serving DC, Northern Virginia, MontgomeryCounty and Prince Georges County, MD. While some Compass agents may engage in small commercialtransactions, Compass agents may not engage in the sale of businesses. Compass agents may not offerproperty management services through Compass.Understanding and using Compass’s proprietary technology will support the business growth of each agent aswell as Compass.