We are a team of highly skilled and highly experienced event managers, who are passionate about
events and thrive on the challenges they bring. We offer a full end-to-end Event Management Service,
meaning we will take care of every stage of the planning and execution of the event, from sourcing the
venue, right through to on-site event delivery. We also offer services on an individual basis, meaning
you can outsource certain elements to us whilst keeping others in-house. Whichever approach you
decide to take we will ensure you are kept in the loop every step of the way. We believe in essentially
being an extension of your team and will work tirelessly with you to bring your brief to life, ensuring
every element has been covered, and that the event delivery is seamless.
Our co-founders Cheryl and Roxana believe in putting you at the heart of everything
we do. Our ethos is that we will manage the planning, logistics and stresses of the
event, whilst never losing sight of the fact that it is Your Vision, and Your Event.
01457 238 312 info@yourvision-events.com
Cheryl Donaldson
Roxana Devonport
I have worked with Cheryl and Roxana for years to stage the Association of University Engineers annual conference. This has
included concept, planning, delivery and post conference reporting and budgetary management. During this time, I have found them
to be consistently highly professional, innovative, and very attentive to client requirements and they have played a significant role
in providing successful events with very positive delegate and sponsor feedback.
Paul Richards,
Principal Mechanical Engineer, Keele University
AUE director and Treasurer
The team at YourVision Events are a pleasure to work with. My colleagues and I have liaised directly with members of YourVision
Events on numerous higher education conferences over the years. They ensured that we had all of the information that we needed
in advance, to be able to successfully host our exhibition stands at these events and conferences. The team also provided excellent
customer service by answering all of our queries, no matter how small. Our stakeholders were impressed with the smooth running
of these events when they attended. I would highly recommend YourVision Events; we have really enjoyed working with the team.
Raneem Dayoub,
Marketing Executive,
Warwick Employment Group (University of Warwick)
Global reach attendees will not be limited by travel! Most people are
reporting higher attendance figures for virtual events
Lower operational costs
Lower carbon footprint
At a time when it is becoming increasingly difficult for people to physically meet,
we are seeing more and more clients turning to digital solutions. A virtual event is a
great alternative that allows you to continue to network and share important
updates and ideas, when this is needed more than ever. If approached and
marketed in the correct way, we believe a virtual event can be just as impactful and
memorable as a live event, whilst offering some distinct advantages. For example:
If you are considering hosting a virtual event, there are several options you may
want to consider. You could opt for a webinar with limited audience participation, a
meeting with lots of audience participation, or you may wish to opt for a fully
integrated and bespoke event platform which includes ample opportunities for
sponsors and fantastic networking facilities. We can support in guiding you to find
the best fit solution to meet your requirements.
Registration (setup and management)
Budget Management
Delegate Management
Programme & Speaker Management
Sponsor Sourcing & Management
Digital Platform (setup and management, and ongoing liaison
with the team)
Event App (setup and management, and ongoing liaison with
the team)
We hear some people ask why they would need support to run a
virtual event? The answer is simple. If you have previously had
support running your live event, the likelihood is that you will
benefit from having support for your virtual event. Each
component of the event is still an area that needs to be nurtured
and managed. Most virtual events can be broken down into the
following elements:
Some elements may even require additional support. For
example, even the most experienced speakers may require
additional guidance in the virtual environment. We can offer
this assistance, providing detailed instructions and tips in
advance of the event, and even giving 1:1 tutorials if
We also like to think of the Digital Platform as the Event
Venue, and would treat the management of this in the same
way we would treat the management of your venue,
ensuring everything is exactly right to meet your
As well as assisting with any of the above-mentioned
elements, we work with a range of suppliers that offer a
variety of exciting interactive options, which help you tailor
your programme, engage your attendees, and create a fully-
immersive, highly-effective virtual event.
If you would like a free consultation to discuss ideas for how
to bring your event online, please do not hesitate to get in
touch - info@yourvision-events.com.
We are seeing an ever-increasing demand for hybrid events,
and options for this are continually being developed and
improved. A format that is proving extremely popular for this
type of event, is all attendees joining the event virtually, with
event organisers and speakers being together at one central
control point. This is an ideal setup if your programme includes
a live awards ceremony, live entertainment or panel sessions.
The great thing about this format is that it allows you to retain
the stage rapport between speakers or entertainers, without
the increased risk of having attendees on-site.
If this is something that you would like to consider for your
event, then you may want to think about broadcasting from a
fully customisable virtual events studio. This will certainly add
to the overall attendee experience, bringing a professional,
polished, and fresh look. If you would like a tour of the studio,
please feel free to get in touch with us, we would be more than
happy to arrange this.
We are also partnering with various venues across the country
that will allow for safe, socially distanced hybrid events,
meaning that some of your attendees can be on-site and others
can participate virtually.
YourVision Events assisted with the delivery of what we hope will be the first
of many virtual events. We were quite apprehensive about engaging on the
virtual platform as it was very new to us. YourVision assisted with the process
from start to finish, including providing detailed joining instructions for both
speakers and attendees, running a full speaker rehearsal pre-event and
operating the tech and supporting the speakers and attendees during the live
event. Their expertise was invaluable and we were all delighted with the
outcome with positive feedback from our presenting clinicians, staff and
Sally Czabaniuk,
Engagement Manager Communications & Engagement Team
North East Lincolnshire Clinical Commissioning Group (NHS)
Making connections and staying in touch with people is key to nurturing
business relationships. With more and more people working from home, and
digital interactions increasingly becoming the norm, this is harder than ever to
do in the traditional sense. To make things a little easier, we are introducing
our corporate gift and send service.
Whether you are trying to stay in touch with customers or members, reach out
to potential clients, or incentivise employees, we can take care of the entire
process from start to finish. Based on your brief we can provide you with a
variety of gift options to choose from, which can be either branded, and / or
personalised and bespoke to each recipient. We will take care of the packaging
and delivery, with an option to include a personalised thank you note or
introductory letter.
Got your event management sorted but need help with
software setup? Then weve got you covered! Assistance
with setting up your bespoke event registration website
and / or event app is something we offer as part of our
overall end-to-end event management service; but we can
also offer these options as standalone services. We work
with a broad range of software providers that offer event
app and registration solutions, so we can take the hassle
out of this by managing the setup on your behalf.
Conferences are our bread and butter, and we appreciate that no two are the same. We have
vast experience of working on a range of conference sizes and budgets, whether it be a small
one day event taking place within one room, or a huge conference spanning the course of a
week, with multiple concurrent breakout sessions and different tiered sponsors and exhibitors.
Whatever your requirements we would be delighted to assist with the delivery, and to offer our
expertise in all areas. As mentioned above we can either take responsibility for the entire project
or run individual sections of the project management - the choice is entirely yours.
I have had the pleasure of working with Roxana at two
high-profile, large-scale conferences in the UK Higher
Education sector, where she engaged me as conference
MC and panel moderator.
Roxana is thoroughly capable, calm, and courteous to
work with. She is expert at making complex events flow
smoothly, while remaining accessible to participants, with
a smile on her face at all times. She's both professional
and personable, and I would not hesitate to work with
her again.
Philippa Thomas
BBC News presenter and Executive Coach at
Cheryls competence and professionalism when it
comes to organising large scale conferences cannot be
overstated. She is highly organised with impressive
attention to detail. Despite her own intensely
meticulous approach, she somehow encourages calm
and positivity around her events. Cheryl has managed
the last four of our annual conferences, to which we
have welcomed between 200-300 delegates, and I can
honestly say that I wouldve been utterly lost and
overwhelmed without her. She has shown me that
great possibilities are realities and enabled us to
achieve more than we had ever expected. I cannot
recommend Cheryl highly enough and look forward to
working with her again in future.
Jen Summerton
Executive Director
Higher Education Strategic Planners Association
liaising with the venue
shell scheme builds
marquee builds
scale exhibition plans
electricity and lighting supply
If clients do not require full event support, a common element
to outsource is the Exhibition and Sponsorship Management.
Organising an exhibition requires a great deal of logistics and
can encompass a variety of elements such as:
We can help with any or all of these aspects depending on your
requirements. We also have extensive experience managing
and nurturing sponsor relationships, so we can work with you
to establish the sponsorship offer for your event, and to
identify any additional opportunities whilst maximising revenue.
Cheryl worked with me over three years on UHR conferences, which are the flagship annual event for HR professionals in
higher education. Cheryl was responsible for managing sponsorship and the exhibition, as well as other aspects including
budgeting and delegate services. She is a pleasure to work with, very professional and experienced, and dealt with everything
promptly and efficiently. I felt completely confident in her grasp of all aspects of our event management, and this left me free
to concentrate on my own role. Exhibitors and delegates alike warmed to Cheryl and valued her services highly.
Helen Scott
Executive Director
Universities Human Resources (UHR)
I have been fortunate to work with Roxana on the delivery of the Universities Safety and Health Association Conference,
Exhibition and Annual Dinner. Roxana was the consummate professional guiding us effortlessly through the challenges of
delivering a complex event. Expert project management, creative thinking whilst keeping a close eye on the budget meant that
we were easily able to deliver a great event.
Roxana was always keen to make sure both we, as a customer, and our exhibitors and delegates were well informed and happy.
I very much hope that I will be able to work with Roxana and her colleagues on future events.
Professor Neil Budworth
Chair Universities Safety and Health Association
If you are launching a new brand or product, you will want to ensure you make a memorable and lasting impression. What better
way to do this than with a launch event? We can work with you to create a buzz around your new brand or product in the lead up,
building our way up to an imaginative and impactful reveal on the event day. This will help to ensure your new brand or product
enters the market with a bang and will be much more likely to be remembered by those who attended.
In our experience of Event Management, we have found that securing the right venue and location is often key to the
success of the event. If your chosen venue doesnt quite fit your requirements then you are on the back foot from the
start, as you are trying to tailor your event to fit the venue rather than the other way around. We have worked in many
locations across the UK, as well as overseas, so we can use our expertise to find the right venue to meet your
requirements. We will take the pain out of the process by having the initial discussions with venues, ruling out any that
are not appropriate, shortlisting the best options, and completing site visits on your behalf. If we are not working on the
event, we will simply hand over all the information to you once the preferred venue has been established. And don't
worry, if you can't find the perfect venue, we have extensive experience in managing marquee builds, as well as a variety
of trusted suppliers, so we can always create one. Simple!
Whether you are looking for a quiet retreat in the English Countryside or
an action-packed overseas adventure, we will work with you to put
together the perfect trip to incentivise your team. We are very fortunate
to work with a well-connected travel agency partner (ATOL and ABTA
protected), ensuring you will continually receive access to the best deals
and discounts on the market. We also have close working relationships
with many overseas Destination Management Companies who would be
able to host your team on location, giving you piece of mind that
everything on the ground is covered.
Looking for a team building activity? Then look no further!
We will work with you to create a range of options for your
next team building session, tailored to suit varying budgets.
From city scavenger hunts to murder mystery nights,
nothing is off limits!
Whether an intimate low-key dinner or an all-out bells and
whistles extravagant affair, we can take the stress out of your
event by managing the process from start to finish. With an
Awards Ceremony or Dinner we understand that the devil is in
the details, and so from sending out the initial invitations to
staging the venue on the day, no aspect will be overlooked. We
have extensive experience with dinner theming and can offer a
wide range of options, as well as an exhaustive list of trusted
suppliers, hosts and after-dinner speaker contacts. We will work
with you to transform your brief into a memorable event that
your guests wont forget in a hurry!
Roxana organised several events for me whilst I was
Chair at the British University Finance Directors
Group. Her professionalism, knowledge, and
expertise ensured all events were a huge success,
and that all objectives were met. I was particularly
struck by the sense of calm she brought to dealing
with unforeseen issues and the vision and creativity
she brought to the table was incredible. Every event
organised was unique, targeted, and exceeded my
expectations due to her creative solutions. I would
have no hesitation in recommending Roxana to
anyone who wants to run a successful event.
Phil McNaull
Former Finance Director at University of
Edinburgh and Chair of BUFDG
Cheryl has worked with us on three Association
conferences. I found her to be incredibly well
organised, conscientious and hard working. She was
very client focussed, always thinking of better ways
of doing things and coming up with creative ideas for
overcoming problems. During the conferences, she
provided an excellent service to us and attendees
alike. Nothing was too much trouble and any issues
were dealt with in a calm and professional manner. I
have no hesitation in recommending her.
Catherine Webb
Executive Secretary
Association of Heads of University
People often underestimate the amount of work and
planning that goes into running a private event; so why
not let the experts take care of this for you? We can
assist you with any aspect of the planning from venue
sourcing and catering, to theming and logistics, ensuring
we work within your budget to create an event that will
leave a lasting impression on your guests. All that is left
for you to do is turn up and enjoy yourself!
Christmas is fast approaching, and it's certainly set to be a different kind of Christmas this year. Whilst a traditional get together may be off the
cards, that's no reason not to enjoy some festive cheer with your team. If you are considering a Virtual Christmas Party, we would be delighted to
discuss how we can help you with this. We can take care of everything from the invitation design and entertainment, to sending drinks, catering
or gifts to your colleagues in advance of the party.
Or, if you would simply like to send your co-workers, clients and/or business partners a special something to thank them for their hard work over
this difficult year, we are also offering a corporate gift and send service. We will provide you with a variety of options, which can be branded
and/or bespoke to each employee, and will take care of the packaging and delivery, with an option to include a personalised thank you note.
Jingle & Mingle
01457 238 312 info@yourvision-events.com www.yourvision-events.com
Make Your Own