review elements, edit checks, enrollment forms, five-day reconciliations of meal counts and household/parent
7. Determine which day care homes under its
are eligible at Tier 1 homes by school data, census data or
income eligibility data. Verify income information and update tier designations for all providers as needed or
8. Inform Tier 2 providers of the three options available to qualify income eligible children for Tier 1 meal rates. On
request from the Tier 2 provider, the sponsor will collect income eligibility applications and determine income
of enrolled children and/or
eligible children for Tier 2 rates. The three options are: 1) the
sponsor will not collect income
applications on enrolled children and all meals will be
at the Tier 2
2) the sponsor will
distribute income eligibility applications
of all enrolled children
and collect forms to determine meal
and 3) the
will collect income
eligibility data only on enrolled children based on their participation in an expanded or categorical eligible program.
9. Keep enrolled children’s household income
eligibility information confidential
and limit the use of such
information to persons directly involved with the administration of the CACFP.
10. Reimburse the provider within five working days, after receiving reimbursement from ODE, the full food service rate
set by the U.S. Department of Agriculture based on the tier designation for each allowable meal served to enrolled
children in an approved day care home. Reimbursement will not be requested for invalid provider claims.
11. Charge no fee to the provider for CACFP services.
12. Monitor each provider at least three times per CACFP fiscal year during hours of child care operation and, at
minimum, review meal service records, observe a meal service and provide CACFP nutrition related technical
assistance. These monitoring reviews must meet the following criteria: a) at least two of the three monitoring
reviews must be unannounced; b) one unannounced review must include the observation of a meal service; c) no more
than six months may elapse between each review; d) new providers must be reviewed within the first four weeks of
CACFP operation. The sponsor may exercise the option of averaging monitoring reviews.
13. Declare a provider seriously deficient if findings meet established serious deficiency criteria. Follow serious
deficiency process as defined in the CACFP regulations. Provide opportunity for provider to request an
administrative review (appeal) if a notice to propose to terminate and disqualify or if a notice of suspension due to
imminent threat to health and safety is issued.
14. Establish and inform providers of the due date in which they must submit their monthly meal documentation.
15. Restrict transfers of day care homes between sponsoring organizations to October, except under extenuating
circumstances, such as termination of the sponsoring organization’s agreement. Allow providers to change
sponsoring organizations at any time if they have not submitted a claim during the current program year.
16. Assure all meals claimed for reimbursement are served to enrolled children without regard to race, color, national
origin, age, gender or disability.
17. Collect data, maintain records, submit reports as
instructions and guidelines are followed for all entities receiving federal financial assistance.
RIGHTS AND RESPONSIBILITIES OF THE DAY CARE
In accordance with Child and Adult Care Food Program Regulations (CACFP), the provider agrees to:
1. Participate in the CACFP with only one sponsoring organization at a time.
2. Be a certified family day care provider or have alternate approval according to ODE guidelines and maintain and
provide current documentation to support certification or alternate approval.