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Directory Contact Information so everyone knows who to call JPD will post external JPD Directory to website and send JPD Directory to JJPA and DCYF for dissemination to organizations quarterly Staff changes will be communicated within one week and website directory will be updated CBOs will send Organization Directory annually and within one month when staff or contact info changes to Community Development Specialist and copy Community Partnership Strategy Coordinator to be disseminated more widely to the department Vacations Leave so kids and families are always covered Probation Officers POs JPD social workers will communicate any planned vacations leave to CBO staff with designated person to contact in their absence and CBO staff will communicate any planned vacations leave to the case carrying PO social worker Training Shared Learning Spaces so we can learn and grow together Create joint training committee for quarterly training and relationship building events consisting of JPD and CBO staff i e Director of Probation Services Supervising Training Officer Program Coordinators Program Directors at various sites across the City CBO staff will have opportunity to take Probation 101 from JPD staff JPD will invite CBOs to present their program at All Staffs Supervisor and Unit meetings How We Work Together Best Communication Agreements Between San Francisco s Juvenile Probation Department and Community Based Organizations CBOs will invite JPD to on site visits and presentations JPD policy changes and updates to be shared at JJPA and DCYF Justice Services Providers meetings POs JPD social workers will have out of office replies including Supervising Probation Officer SPO contact information CBO staff will have out of office replies including who is covering in their absence For more information please contact Emily Fox Community Partnership Strategy Coordinator with SFJPD at emily fox sfgov org 8 16 21

Guiding Principles Discussionbased joint case planning Open consistent communication Communications about Young People so everyone is on the same page and young people are consistently supported by all adults When a PO CBO staff and anyone else working with the young person come together in discussion based collaborative partnership to create a case plan they will Set shared expectations around communication frequency method etc Make sure all court expectations for frequency of contact are incorporated Discuss case plan which should result in a set of to do s for each team member Include all court requirements and accept that team members may not always agree Communicate services that the young person is already connected to Any agency working with the young person will have parent guardian sign Release of Information prior to collaborative caseplanning Foster preserve positive relationships Any additional referrals made by PO CBO staff defense counsel DA or any other involved agency will be communicated to all those working with the young person PO CBO staff and anyone else working with the young person will communicate according to agreements set in initial meeting and provide updates as is necessary to support the young person and family If issues and concerns about young person arise these will be communicated naturally between PO and CBO staff Positive progress will also be communicated Release plans developed by CBO staff will be submitted as part of the motion from defense counsel Reporting so that the court is fully informed of young person s status and growth Expectations for reporting will be discussed in initial communication and case planning meeting CBO reports come to POs five days before next court date unless otherwise required by the court Reports from CBO staff to POs will include strengths challenges young person family engagement and any other appropriate status updates PO will attach full CBO report to court report for submission