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July 22, 2022 Colleagues, Welcome to the 2022-2023 school year! I hope that you have enjoyed a safe and wonder-filled summer and that you are relaxed, recharged, and ready to start a (hopefully close to typical) new school year. All signs point to yet another incredible and productive school year. You and many of our skilled and devoted staff members are already planning and preparing for the arrival of our students on August 3, 2022. Our enthusiastic central office and school teams are registering new families, processing orders of needed materials and updating student files. Our hard working and conscientious maintenance staff members have spent the entire summer thoroughly cleaning buildings, and many staff members continued their professional learning over the past several weeks. School meals are being planned, buses are being inspected, and our ESPLOST-funded projects are moving at a good pace. Human Resources staff continue to welcome new employees into the SCCPSS family. We are almost there! As we gear up to welcome staff, students, and families, provide volunteer opportunities for our most ardent supporters, and offer other exciting events and programs, we thank our academic staff, transportation team, technology and data corps, security force, and communications unit for ALL that was done to close out the 2021-2022 school year smoothly. We have now completed robust successful summer learning experiences for thousands of students. We could not have done any of this without a committed staff. Each employee’s contribution played a significant role in meeting our goal of making it through another unusual year. Now we are ready for school year 2022-2023- better informed and better prepared to help the children entrusted to our care grow into productive, confident, well -prepared, and compassionate global citizens. This new school year will offer many more opportunities to continue to innovate and improve the educational experiences we design for and deliver to our students. We are excited about our new payroll system tools, staff wellness programs, and academic programs. A great year lies ahead #BECAUSEOFYOU. Thanks for allowing me to serve alongside you. We are in for an amazing year! M. Ann Levett, Ed.D. Superintendent DIVISIONS Superintendent Academic Affairs Campus Police Data & Accountability Finance Human Resources Maintenance & Operations Public Affairs M. Ann Levett, Ed.D. Superintendent of Schools 208 Bull Street Savannah, GA 31401 (912) 395-5600

Administrators Meeting Agenda July 22 2022 Jenkins High School Auditorium 8 00am 8 50am Sign In Light Breakfast will be served 8 55am Safety Briefing 9 00am CONVOCATION 5600 Updates and Information Bernadette Ball Oliver Kurt Hetager 9 15am Superintendent s Welcome M Ann Levett Ed D 9 30am 10 00am Operations Update M O Transportation SNP Capital Projects Vanessa Miller Kaigler Deputy Superintendent of Operations 10 00am 10 30am Human Resources Updates Workplace Guidance Document Ramon Ray Chief of Human Resources 10 30am 10 45am Data and Accountability Updates David Feliciano Chief Strategic and Performance Officer 10 45am Break 10 45am 11 15am Safety and Security Updates from BOEPD Campus Police Chief Terry Enoch 11 15am 11 30am Q A Questions Get answers Moderator Kurt Hetager Panel Format 11 30am 12 15pm Legal Updates Brian Dennison Asst School Board Attorney 12 15pm Closing Remarks Dismissal to Lunch Superintendent 12 15pm Lunch LUNCH 1 00pm 2 40pm ACADEMIC AFFAIRS BREAKOUT SESSIONS Associate Superintendents 1 00pm 1 45pm Elementary K 8 SPED Matters Auditorium Middle High School Code of Conduct Legal Updates Cafeteria 1 55pm 2 40pm Elementary K 8 Code of Conduct Legal Updates Cafeteria Middle High School SPED Matters Auditorium 2 45pm 3 15pm ACADEMIC AFFAIRS UPDATES Associate Superintendents Policy Updates Reminders Policy IHB and IHB R 1 Homework Policy IEDA Unstructured Break Policy JCDB and JCDB R 1 Student Dress Code Open House Guidance

The Division of Academic Affairs supports the academic endeavors of Savannah-Chatham County Public Schools through strategic planning, resource allocation, and development and enforcement of operational and academic policies. Academic Affairs also coordinates matters relating to assessment, institutional effectiveness, and accreditations. Academic Affairs Theory of Action If we… • Demonstrate the belief that all students can and will learn. • Develop and implement an engaging, rigorous curriculum aligned with state standards. • Strengthen our instructional practices that promote purposeful student engagement in learning. • Provide a school climate that supports the social and emotional well-being of students and staff. • Sustain and expand partnerships among families, schools, and the community. • Support academic growth by leveraging technology and digital resources to ensure our students are immersed in rich, authentic, relevant learning experiences that utilize 21st Century skills. Then we… • Will prepare our students to be successful in both education and life. Which will meet our District Vision... • From school to the world: All students prepared to be successful and productive citizens. 1. MEETING THE NEEDS OF ALL LEARNERS K – 12 -To meet the needs of all learners, schools will implement focused instructional strategies as well as extended or additional learning opportunities for math and literacy to support acceleration of learners. a. Evidence Based- Instruction: Use of programs including iReady, USATestPrep, Edgenuity, and Amira to cycle from formative assessment to targeted instruction, deliver targeted interventions, and measure ongoing student performance data. b. Parental Involvement: Use of 1-to-1 technology and the learning management system ItsLearning to facilitate ongoing, open communication with parents about assignments, homework, grades, and progress. c. High Expectations Through Strong School Culture – Use of a data-driven approach to promote rigorous instruction and high expectations promotes student self-efficacy and motivation, which has impacts on both achievement and behavior. 2. CURRICULUM AND INSTRUCTION Curriculum and Instruction has a continuous process for aligning the curriculum to promote success for all students and to support classroom instruction. The curriculum includes the following: a. Year-at-a-Glance (YAG) b. Unit Frameworks c. On-demand and job-embedded Professional Learning d. Suggested strategies and resources for teaching and learning Division of Academic Affairs

e. Formative Assessments Academic Affairs continues its focus on ensuring that all students receive a strong foundation in reading and math literacy. 3. WELLNESS is promoted by supporting schools as they build a positive culture for students, faculty, and staff through an intentional and consistent effort focused on social, emotional, physical, and mental well-being. Resources such as a district Wellness Center for students and staff, school Counseling Departments, Behavior Interventionists, and community partnerships are provided to schools. a. WRAPAROUND SERVICES provides a team of individuals who are relevant to the well-being of the child or youth (e.g., family members, other supports, service providers, and agency representatives) to collaboratively develop an individualized plan of care, implement this plan, and evaluate success over time. The Office of Student Affairs serves as the lead facilitator/liaison to community agencies which provide consultation, support, and services to identified students. 4. COLLEGE AND CAREER READINESS refers to the knowledge, skills, and dispositions students gain to be successful in post-secondary education and/or training that will lead to gainful employment. Today’s workplace requires that all workers be lifelong learners to advance in their careers. College and Career Readiness provides an opportunity for students to exit high school prepared for success through a wide range of high-quality experiences through career exploration, job shadowing, apprenticeships, preceptorships, and work-based learning. 5. SPECIALIZED INSTRUCTION Provides and guides the development of effective programming to include emotionally safe classrooms that foster student resiliency, high quality instruction, and student success, while also ensuring that students with disabilities are provided access to the general education curriculum and extra-curricular activities in their least restrictive environment. 6. LEADERSHIP DEVELOPMENT SCCPSS is committed to building a pipeline for leadership succession across the Savannah-Chatham County Public School System. Robust programs for administrators and teachers serve as exemplars for building school and instructional leadership. a. Teacher Leader Endorsement Program approved by Georgia Professional Standards Commission b. Assistant Principal Consortium Leadership Mentoring Programs c. Principal Induction Program d. Districtwide professional learning and support in Leverage Leadership for Building Administrators Academic Affairs Exciting Changes • Bernadette Ball-Oliver - Interim Deputy Superintendent of Teaching and Learning • Julian Childers - Associate Superintendent of Secondary Schools • Dr. Renee Bryant-Evans - Acting Associate Superintendent of Transformation and Innovation Schools

Welcome Aboard • Eric Heady – Godley Station K – 8 School • Caroline Gordon-Jelks – Southwest Middle School • Brandi Brown– New Hampstead K – 8 School • Benjamin Lam - Bloomingdale Elementary School • Susan Ambrose - Marshpoint Elementary School • Bridget Bryant-Gordon - Rice Creek K8 • Channil Scott - JG Smith • Tara Fitzgerald - West Chatham Elementary School • J’Nai Gilbert-Collins - Windsor Forest Elementary School • Lesley Jordan - Principal on Loan • Dr. Tony Foy - AB Williams • Christina Connor - Early College • Arlethia Brown-Hall - SCELA • Dr. Shawn Stewart - Elementary/K8 Learning Specialist Have A Plan • Have a plan for Open House (In-person and virtual) • Have a plan for completion of lunch applications • Have a plan for carpool, walkers, bus riders (arrival and dismissal) Academic Affairs Name Title Phone Bernadette Ball-Oliver Deputy Superintendent of Teaching and Learning, Secondary Schools (Office Manager –) 912-395-5582 Kaye Aikens Associate Superintendent, Elementary & K-8 Schools (Administrative Assistant – Selina Liddell) 912-395-5530 Julian Childers Associate Superintendent, Secondary Schools (Administrative Assistant – Fred Milton) 912-395-5637 Dr. Kimberly Hancock Associate Superintendent Learning Support Services (Administrative Assistant, Whitney Sullivan) 912-395-1060 Dr. Renee Bryant-Evans Acting Associate Superintendent, Transformation and Innovation Schools (Administrative Assistant, Tonya Walker) 912-395-5586 Dr. Angie Lewis Interim Executive Director, Office of College and Career Readiness (Administrative Assistant – Judy Johnson) 912-395-6765 Dr. Michelle Finch Senior Director, Specialized Instruction (Administrative Assistant – Erica Bryant) 912-395-5877 Dr. Troy Brown Senior Officer of School Leadership Elementary & K8 912-395-1372 Sharonda Murrell Director of School Improvement, Secondary Schools 912-395-5871 Lesley Taylor Director of School Improvement, Elementary & K8 912-395-1538 Ms. Krystal Bell Director of School Improvement - Transformation and Innovation 912-395-1373

Andrea Burkiett Director of K-5 Curriculum and Instruction 912-395-1202 Dr. Bernadette Gomez-Crow Director of Secondary Curriculum and Instruction 912-395-1524 Dr. Vanessa Keener Director of Specialized Instruction 912-395-5877 John Sanders Director of Health, Physical Education & Athletics 912-395-1116 Melissa Sukanek Director, Compensatory Programs and 21st Century Community Learning Centers 912-395-6765 Dr. Quentina Miller-Fields Director, Student Affairs 912-395-5584 Joy Key-Smith Program Manager, Gifted and Advanced Learning 912-395-1112 Ericka Washington Coordinator, Academic Intervention Services 912-395-5582 Dr. Shawn Stewart Learning Specialist, Elementary & K8 Schools 912-395-1386 Allison Crouch Learning Specialist, Secondary Schools 912-395-1172 Angela Shumate Learning Specialist, Secondary Schools 912-395-1172 Natachsa Hampton Learning Specialist, K-12 Transformation 912-395-5586 Michele Torres Teacher Specialist, English Language Learner Program 912-395-5582

Ventilation Improvements • Change Filters every 8 weeks with COVID Filters • Upgrade HVAC Units with installation of Bipolar Ionization for cleaner air quality (Planning Progress with Georgia Power) Fire Alarm Upgrades • Garden City • DeRenne Middle School • Myers Middle School School District Athletic Fields • Renewing focus on maintaining athletic fields by utilizing contracted and in-house resources. Improvement Objectives • Implement Standard Operating Procedures such as internal trackers for invoice processing, project requests and developing action plans for legacy maintenance issues. • Fill vacant positions and hire a New Director Clean, Disinfect, and Sanitize Frequently Touched Surfaces and Objects • Doorknobs & Handles • Stair Rails • Classroom Desks and Chairs • Light Switches • Computers • Sink Faucets & Knobs • Toilet Seats & Handles • Urinals & Toilet Base • Dispensers • Partitions Facility Custodial Objective and Building Inspection Report • Maintain a Cleanliness level of 85% or higher on quarterly building inspections • Provide a clean and sanitary environment that is conducive to learning and working Sanitizing/Fogging • Building should be sanitized/fogged daily • Cafeteria fogged and sanitized between lunch sessions by cafeteria • Playgrounds fogged and sanitized by teachers and staff in between use Spill Magic • No longer use sawdust for spills or vomit. Warehouse now has Spill Magic. It removes any liquid of any source or viscosity. Maintenance & Operations

• The quickest, most economical absorbent for preventing slip and fall accident Hand Sanitizing Stations throughout Schools • Germ-X Wall Sanitizer Units • Touch-Free Stand Sanitizer Units Supplies: • Need More PPE/Cleaning Supplies? Use automated ordering through School Dude’s Streamline Process • Auto Delivery Items from Vendors: Hand soap, Toilet paper, Germ-X Sanitizer, & Disinfectant Spray • M&O will receive request(s) and process within 3-5 business days. • Immediate needs should be called in: 912-395-5563 ESPLOST IV – Project List In Construction: • New K-12 School, CTAE building, Stadium/Fieldhouse, Athletic Fields • Savannah Arts Academy – Cafeteria Addition, Interior Upgrades, Sitework • Interchange repaving of bus parking • Interchange bus restrooms & Training area • Renovations for Campus Police at Port Wentworth • HVAC Upgrades – Formey, DeRenne Middle School, Myers Middle School, Garden City Elementary School • Synthetic grass – New Hampstead High School, Garrison K8, White Bluff Elementary • Coastal Middle School Cafeteria Restroom upgrades – beginning September • Audio Enhancement System Upgrades – Woodville Tompkins, Windsor Forest Elementary School, Garden City Elementary School, New Hampstead K-8, & Jenkins High School • Bi-Directional Antenna/Cellular Signal Boost Towers – New Hampstead K-8 & New Hampstead High School • Security Vestibules • Savannah High School Monument Sign • Closeout/Punchlist – Jenkins High School, New Hampstead K-8, Woodville Tompkins Auditorium

In Design New Schools Windsor Forest High School Replacement JG Smith Elementary School Replacement Bloomingdale Pooler Elementary School Study Additions Godley Station K 8 Additional Classrooms Pulaski Elementary School Conversion to K 8 School Site Improvements Artificial Turf High School Practice Fields o New Hampstead o Johnson o Beach o Islands o Savannah HVAC Upgrades Coastal Middle School Garrison K8 Southwest Middle School West Chatham Middle School Savannah High School Re Roofing Largo Tibet Elementary Southwest Middle School West Chatham Middle School Port Wentworth Ellis K 8 Renovations Modifications Transportation Maintenance Facilities Savannah E Learning Academy Johnson High School Garrison K 8 STEM Academy Bartlett Garden City Elementary Audio Enhancement System Upgrades Savannah Arts Academy Garrison K 8 STEM Academy Bartlett Pulaski Elementary Godley Station K8 BDA Cellular Signal Boost Towers Jenkins High School SOH Juliette Low A B Williams Elementary White Bluff Elementary School Food and Nutrition Free Reduced Application needed for SY 22 23 No cost school meals ended June 30 2022 School meal applications will be required for SY 22 23 rollout date July 1 st First 30 days of school lunch meals will utilize last free and reduced meal application status until a new meal application is processed The program will return to a normal meal pattern with students entering the serving line to receive meals The grab and go option will be available at breakfast as well as traditional breakfast choice Nine 9 schools will have to do a new base year for breakfast at no cost o Formey Early Learning Center o Butler Elementary o Largo Tibet Elementary o Mercer Middle o Pulaski Elementary

o Shuman Elementary o Southwest Elementary o West Chatham Elementary o New Hampstead K-8  Students will need to use their ID card or ID number at point of sale for breakfast at new base year sites  All students will need ID card for lunch service (helps with speed of service).  Menus will be displayed on District website  Link for online free and reduced meal applications on District website – July 1st  Customer Service telephone number: 912-395-5548  School Nutrition Information Center is located at 3609 Hopkins Street  Staff will be onsite to help parents with meal applications at Information Center  Applications will be available at all Open Houses and at Back-to-School Expo Meal Prices for SY 2022-2023 Meal Reduced Students Paid Students Adults Breakfast FREE FREE $2.25 Lunch $0.40 $3.00 $4.00 Meal Application (English) Meal Application (Spanish)

Transportation Priority Levels: Level Description Priority Level 1 Students with IEPs or 504 plans which require special transportation services, ESOL, and McKinney-Vento (Homeless) students Priority Level 2 Zoned Elementary School and K-8 students Priority Level 3 Zoned Middle and High School students Priority Level 4 Choice/Specialty Elementary School and K-8 students Priority Level 5 Choice/Specialty Middle School, High School, and Alternative Education students Current Mitigation Strategies:  Seat assignments  Sanitizing/disinfecting  Loading and unloading  Ventilation Field Trips:  All schools may request field trips  Reminders: o No pick-ups before 9:30 a.m. o Bus must be loaded for return no later than 1:30 p.m. o Field Trip request must be submitted 7 days prior to trip Athletics:  Tips will be approved based on driver availability  No pick-ups before 4:00 p.m.  We can provide buses for self-transport/Coaches with CDL Administrators:  Transportation Field Supervisors – Please contact your assigned Field Supervisor for assistance.  ViewFinder – Transportation Student Database o Please remember all your routing and bus information can be found by logging into ViewFinder  Transportation Hotline for Parents – (912) 395-6065 o Extended hours beginning July 25th  Monday – Friday 5:00 p.m. – 8:00 p.m.  Saturday 9:00 a.m. – 12:00 p.m.  Live Practice Runs o Tuesday, August 2nd  For new students/bus riders (Pre-K-12th grade).  Scheduled morning pick-up times

 Safety Sheets o All bus riders grade Pre-K-1st should have colored Safety Sheets in their book bags:  Pre-K = Red  Kindergarten = Yellow  1st Grade = Green Facilities Management:  Transportation Field Supervisors – Please contact your assigned Field Supervisor for assistance  The Superintendent has not lifted the ban on the Use of Facilities. All requests are reviewed on a case-by-case basis.  All school calendars need to be populated/updated immediately via Facilitron to ensure dates are blocked for your school events. o If calendars aren’t populated, approved Facility Use Requests will be granted on a first come, first serve basis. o If new to Facilitron, an account will need to be established.  Facilitron use, for the Public, will resume once the ban is lifted.  All District requests are to be entered using the Use of Facility Workflow that can be found on ACORN. Note: the SRO workflow is different from the Use of Facilities Workflow  The final approvers for requests are the Superintendent and the Deputy Superintendent.  Once the scheduled event is over and the facility is not as it was delivered, please contact Facility Management immediately – (912) 395-3000

Division of Operations Contact Information Name Title Phone Vanessa Miller-Kaigler Deputy Superintendent/Chief Operations Officer 912-395-3000 Douglas Jones Interim Executive Director - Maintenance & Operations 912-395-1919 Darrell Boazman Chief ESPLOST/Capital Projects 912-395-1324 VACANT Executive Director Transportation 912-395-1085 Tammy Perkins Lead Director, SPED Services, Training & Safety - Transportation 912-395-3003 Tim Burns Director of Regular Education- Transportation 912-395-1095 Kecia Ling Director of Operations - Transportation 912-395-6008 Charles Smith Fleet Director - Transportation 912-395-1176 VACANT Director of Operations - Maintenance 912-395-5563 Randy West Director - Maintenance 912-395-5563 Tashawna Williams Director of Custodial Services - Maintenance 912-395-1925 Onetha Bonaparte Senior Director of School Nutrition Program - School Nutrition 912-395-1130 Elizabeth Epstein Executive Director of Facility Management -Operations 912-395-1309 Cassundra Huntley Work Control Analyst 912-395-1540 Terry Alexander Office Manager 912-395-3000

The Data and Accountability Division is committed to ensuring the success of all students, teachers, and staff. We accomplish this by holding ourselves and each other accountable. Our desire is to provide quality support and service by capitalizing on our knowledge and collective strengths. As a team, we are people of service, continuously improving our capabilities and procedures by soliciting school feedback. We take pride in achieving excellence by supporting the instructional and administrative systems. Accountability, Assessment & Reporting Services (AA&RS) AA&RS promotes the continuous improvement of student achievement by leading the district’s efforts in accountability, assessment, and reporting to support instructional decision-making. Areas of responsibility include Formative Assessment iReady, State Testing GMAS, State Accountability System CCRPI, District Accountability System-REMI, web-based survey tool Qualtrics, and access to the GaDOE Portal. In addition, under AA&RS is Instructional Technology. Instructional Technology and Media Services provides guidance and support on selecting and using instructional technology within the teaching and learning process. In addition, they provide leadership, training, and guidance to Library Media Centers and Learning Commons. Additional support areas include Grant Writing and Charter Liaison. Information Security & Technology Management (IS&TM) IS&TM handles the protection and safeguarding of the district’s digital assets. This area oversees the Print Center, Technology Support Center, and Network & Engineering. The Print Center provides schools and central departments with bulk/specialized printing and courier mail services to facilities. The Technology Support Center handles staff calls for assistance with technology, software, or account concerns. Finally, the Network & Engineering Services department handles the support and maintenance of the technology infrastructure, including data, voice, and video services. They also support staff and student provided technology. This department also handles security access control doors and security cameras. Business Information Systems (BIS) Handles day-to-day support and maintenance of the Business Information Systems (Financials and Human Resources – mainframe and cloud-based system Munis), the Data Processing Center (Computer Room), Records Management, and new this year Student Information Systems. BIS provides support in meeting local, state, and federal reporting requirements. The Records Department is responsible for maintaining records in accordance with Georgia’s Records Act. They handle district records’ retention, storage, retrieval, and destruction. Finally, SIS handles day-to-day support and maintenance of the Student Information System, the Specialized Instruction System, the Choice Program/Pre-K lottery system, the Call Out system, and the Online Registration and Student Verification system. SIS is responsible for State and Federal reporting related to funding and student data. SIS works with many approved third-party vendors to integrate student and teacher information. They also provide support to Information Specialists at all schools. Data & Accountability

Things to Know for SY 2023 The Way Forward 2026 (TWF 2026) DAS-REMI • The administration continues to work on the DAS-REMI scorecard and strategies. The information is available on the public website under District Accountability System. Check out the scorecard to learn the board priorities and what the administration is focused on. Assessment o iReady is the new formative assessment tool for Reading & Math, grades K – 8. o NWEA MAP will be used only for gifted identification. o The Assessment Calendar has been published on the public website. Please ensure staff is aware of the assessment windows. Student Schedules o Schedules are required to be in place for the Learning Management System (itslearning) and Edgenuity to accurately reflex information on teachers, students, and courses. o If a teacher is missing a class or student, check PowerSchool first. It takes 24hrs for the system to synchronize. Technology Computer Updates o The Student Device Loan form and the Family Protection Plan form has been placed in the parent portal. o Student replacement devices are in – ensure you have a loss report on file to receive replacements. o T-Mobile hotspots are available in all Technology Media Centers and Learning Commons for student use. Technology Security o We are still experiencing workstations being compromised by staff clicking on email links. Therefore, it is important to cover “think before you click” during your faculty meetings. o Confidential information (PII) can be transmitted through the district’s email system; however, it must be encrypted. To encrypt an email, on the subject line, start with: [Protect] o Reminder, for security reasons, students will not be allowed to log in on a teacher’s computer. o Ransomware continues to be the number one threat to the district. Stop. Think. Before you Click. o Division organization charts have been moved from the public website to ACORN - Divisions.

o The self-service-password reset tool is located on the public website - Employee Resources link. Every year we are flooded with calls for assistance with password resets. Help us by reminding staff of this service. Business System Replacement o HR & Payroll is running on Tyler Munis. Employees now have access to the Employee Self-Service Portal located on ACORN and ClassLink. Support information is located on ACORN. Grants o A grant workflow has been created on ACORN – Resources – Workflow. The purpose is to provide practical support and guidance to employees on understanding the district’s grant requirements and expectations. Employees are encouraged to apply for grants that help to achieve the goals and objectives of the school and District. MS Teams Use for internal and external communications. Can share documents with staff and students. This is a secure way to share files with staff for remote access. We encourage staff to use MS Teams for sharing documents rather than the legacy G: drive location. MS Teams Live Event Unlimited participants. Good for public meetings where you want to share information, record the session, and filter questions before posting them for public view. Attendance In-Person attendance will follow normal attendance rules. Virtual attendance will follow protocols provided for remote learning. Students not in attendance by the third day of school will be no showed that day. If a student re-enrolls after being no showed, they will be re-enrolled as of their first day in attendance. Schedules from students that were no showed can be re-instated. NEW! PowerSchool RealTime Reports Supports dashboards, drill-down capabilities, and export options. Some of the reports include attendance, demographics, Short-Term Mobility, ED, grading, and discipline. 3rd Party Applications requiring Student and Staff Data A request to share student and/or staff data cannot be made without a DataShare Agreement (DSA). DSAs are not accepted without a valid contract or agreement in place. Contract must go through Purchasing and be signed by CFO Rolling out new instructional applications that require student data Assign a staff member to oversee and support the application

Ensure you include SIS to review and ensure all the components are in place for sensitive data sharing. Records Management District Records Exchange will be scheduled during the period of August 24, 2022, through August 31, 2022. All schools are required to participate. A minimum of two staff members from each site need to be present. Staff participating need to remain on-site for the entire event. Resources Data & Accountability Name Title Phone David Feliciano Chief Strategic and Performance Officer 912-395-5588 Dr. Laura May Executive Director of Accountability, Assessment, & Reporting Services 912-395-1411 Kim Rhodes Executive Director of Business Information Systems 912-395-1157 Heather DiTommaso Senior Director of Student Information Systems 912-395-1208 Carl Eller Senior Director of Information Security & Technology 912-395-1059 Edra Buckles Director of Network and Engineering 912-395-1022 912-395-1022 Karla McBride Manager of Customer Service & Quality Assurance 912-395-1135 Staci Woods Supervisor of Mail Center 912-395-5570 Brittany Cope District Print Center 912-395-5574 Anita Mitchell Supervisor of Records Management 912-395-1340

The SCCPSS Human Resources Division is responsible for attracting, hiring, and developing people to do the purposeful work of education. We are committed to recruiting, hiring, and retaining a highly qualified staff to support the goals of our district and to provide excellent services and opportunities for all Savannah-Chatham County Public School students, parents, and stakeholders. COVID-19 SAFETY TIPS Do Your Part! Help Stop the Spread! ✓ WASH YOUR HANDS ✓ SOCIAL DISTANCE ✓ CLEAN AND DISINFECT ✓ FACE COVERINGS ARE OPTIONAL for students and Staff. Any face covering, to include ones that were not previously approved, can be worn (valves, gaiters, etc.) Benefits and Compensation  Parental Paid Leave became effective 7/1/2021 and is eligible to all Board of Education employees that meet the specified qualifications. Paid parental leave will compensate employees up to 120 hours during a rolling 12-month period while on leave due to the birth of a child or placement of a minor child for adoption or for foster care.  This is a reminder that all retirees returning to work must be cleared before reporting for duty. SCCPSS require retirees to wait six (6) months from their retirement effective date before returning to work. Employee Relations  Updated process to submit ER issues electronically: https://savannahchatham.az1.qualtrics.com/jfe/form/SV_1SMr5br7jKvjv7w  Evaluation Schedule: Collection of summative assessments will resume for all employees for the 2022-23 school year.  Emotional Support: As a reminder, EAP is available to all staff who may need counseling, free of charge. Employment Services  New Hires should not be in your building until you have received an email from your Certification Specialist or HR Classified Technician stating that the person has cleared pre-screening.  We need to fill as many vacancies as possible before we report CPI in October to maximize T&E dollars the district receives.  Employment Actions- Resignations must have a real signature (no electronic signatures) and the last date they are going to work. Human Resources

 One-year Strategic Waivers and Provisional Certificates- we now have almost 150 teachers in these categories.  Current SCCPSS Employees who apply for a position through Talent Ed portal, if hired, the Personal Action (PA) must be submitted through Talent Ed, not ACORN.  New Hires must have two telephone reference checks before HR will begin onboarding. If a current supervisor or one or more prior supervisors is still employed with SCCPSS, they MUST be contacted for a telephone reference check.  Temporary Employment Confirmation (TEC) must be approved by Associate Superintendent or Chief of The Division as well as Human Resources before the individual can start working. Professional Learning and Employee Development  The System Orientation for Incoming Employees (SOFIE) will be held July 21-July 27.  Support, training, and requests for funding can be accessed through the links on the Professional Learning ACORN website.  The Office of Professional Learning was recently approved by the Georgia Professional Standards to provide the Reading Endorsement and the Teacher Leader Endorsement for educators. Information can be found on the Professional Learning ACORN website. Risk Management Services • Nursing Services • Workers’ Compensation o Supervisor’s Accident Report (SAR) o Sick Leave/” Waiting period” form o Physician Election Form o Posting Panel of WC Physicians • Fire Drill Reporting o Required Monthly o Two drills in August o Serve weather drills November & February o Report to State Fire Marshall (Monthly) • Drug and Alcohol-Free Workplace Testing • Property Damage • Medicaid Billing

Human Resources Name Title Phone Ramon Ray Chief Human Resources Officer 912-395-1213 Deanna Hall Director, Benefits and Compensation 912-395-1036 Dr. Michel Pantin Interim Director, Employment Services Certified Staffing 912-395-5556 Rodney Jenkins Director, Employment Services Classified Staffing 912-395-1051 Dr. Kronski Jones Director, Employee Relations 912-395-5555 Shavondra Ceasar Director, Professional Learning and Employee 912-395-1229 Rob Gordon Director, Risk Management 912-395-1080 Lisa Wilson District Nursing Administrator 912-395-1263

End of Year Processes • Receivers must be entered for all goods and/or services received prior to June 30, 2022. • Special Checks Requests (SCR) for goods received or services rendered by June 28, 2022, are submitted to Accounts Payable (final deadline July 30, 2022). • All petty cash reimbursements for FY22 are submitted (final deadline July 30, 2022). • Travel reimbursement forms for FY22 are submitted (final deadline July 30, 2022). • All start up orders are entered, released, approved, and converted to purchase orders. • All Purchasing Card Reconciliations are completed, and notices sent no later than July 30, 2022. • If a principal is not returning, all Purchasing Cards are returned. o All Daily Report Forms (payroll) have been submitted to payroll office. • All Supplemental Payroll forms have been submitted to payroll office. Start of Year Processes • The Fixed Assets Inventory is complete and submitted. • Copies of invoices with the purchase order number noted must be submitted to Accounts Payable by July 25, 2022. • Lost/Damaged Textbook Funds from internal accounts are sent to Room 117. Check is payable to the SCCBOE and sent to Michelle Jackson. • Funds are available in accounts to cover all outstanding printing costs. • Funds are available to cover all outstanding field trip costs. Private and local donation reminders • Any private or local donation under $1,000 can be kept in the school’s cash account and does not have to be sent to the Budget Office unless funds are requested through the Accounts Payable Department (PO, Special Check request, etc.). • All private and local donations that require account lines to be set up in Munis, must be entered as a Budget Amendment by designated school site personnel. Please be sure to attach all supporting documentation and a copy of the check in Munis when submitting the budget amendment. If new account lines are needed, please contact someone in the Accounting Department to add new account lines in Munis. • Also, when submitting a check for a private donation to your school site or department, please complete a Special Revenue Budget Amendment Form. A copy of this form can be found in Acorn under District Divisions, Finance, Budgets, Special Revenue Amendment Form on right side listed under Documents. • The original check and signed Special Revenue Budget Amendment form should be sent to the Accounting Department, Room 301. Division of Finance

Grant reminders • All approved grants for the district must be entered into Munis by the Senior Budget Analyst. Please email all supporting documentation and an excel spreadsheet with a proposed budget with detailed account lines pertaining to the grant to the Harmony Clanton. • All approved grants over $150,000 must be submitted to the board and approved before any account lines can be added to Munis for spending. Finance Name Title Phone Larry O. Jackson Chief Financial Officer 912-395-1100 Rosalind Nathaniel Assistant Chief Financial Officer 912-395-1152 Teresa Seeley Controller 912-395-1182 Paige M. Cooley Director, Budgeting Services 912-395-1045 Sabrina L. Scales Director 912-395-1073 Cheri Brown Manager, Accounts Payable 912-395-1019 Kami Mace Manager, Payroll 912-395-1254 Cynthia Dunham Executive Secretary 912-395-5543 / 1067

The Board of Education Police Department (BOEPD) provides safety and security for the district’s schools, students, and employees. The Department is a state certified agency and is recognized as one of the top law enforcement agencies in the State of Georgia. The attainment of state certification places the BOE Police Department among the best 180 agencies to meet the law enforcement standards that exhibit the highest regard for community, professionalism, and officer safety. State Mandated Reports: School Safety Plans and annual exercises are coordinated and submitted through the Emergency Management Program classroom on ItsLearning. Principals and ERT Leads will be added to the classroom to complete and submit their documents. Contact Justin Pratt for concerns related to the Emergency Management Program classroom. Monthly fire drill reports will be submitted through the Office of Insurance and Safety Fire Commissioner’s website. Contact Justin Pratt to add/remove an individual’s access to this website. Ensure school safety plans are submitted by deadline (October 1, 2022). • Ensure emergency drills are conducted and reports submitted by the deadlines. o Tabletop #1 (Active Intruder/Threat)- November 19, 2022 o Tabletop #2 (Any Emergency Scenario)- January 28, 2023 o Functional Exercise (Active Intruder/Threat)- March 25, 2023 • Ensure emergency egress (fire drills) are conducted monthly. Other Campus Police Info: • Each school should coordinate with BOEPD to schedule CRASE training. Contact Lieutenant Gary Glemboski, BOEPD Training Supervisor, for scheduling. • Remember to use your metal detectors and Visitor Management System. • Include SRO (School Resource Officer) and SSO (School Safety Officer), School Nutrition, custodial and other school staff in the school Emergency Response Team. Schools are encouraged to invite local law enforcement and fire departments to actively participate. • Reminder to set up School Data Teams (or incorporate function into ERT) to support school intelligence gathering and school safety initiatives. o Establishing a School Data Team is integral to bringing CompStat (school incidents review) to the level of each school. o Principals should identify key persons in your school to serve on their School Data Team (this may also be your ERT members where applicable). o Data teams will review school incidents periodically and identify school safety interventions where necessary. o Intel Officers will gather and present data on incidents within and around your schools and buses, to ensure proactive response and interventions for school safety. o Police Intel Officers can discuss details of each incident to support your school safety initiatives. Campus Police

 Suggested Data Team Composition: • Principals/Aps • ERT Members • Teachers • Social Workers/School Counselor • Academic Coaches • School SRO • Others (identified by school) Equipment Each school is being provided equipment to assist with traffic control. Equipment items include the following: • High visibility safety vests • High visibility hat • LED light Traffic Baton • 14’ Stop Sign Paddle • Raincoat with retro-reflective materials • Gloves • Bull horn Threat Assessment Protocol • Contact Campus Police to receive handbook and training • Program is designed as a partnership between Campus Police and the school administration. Red/Green Emergency Response Guidebook • New and updated books are on order but will not arrive before the school year begins • Schools should ensure classrooms have the current version • Once new books arrive, please replace the current books with new one • Ensure staff are oriented with book – Please do not place them in a classroom without any instruction or directives

SY 23 Title IX Sexual Harassment Training • Mandatory sexual harassment training for all staff will be available via Vector Solutions. • Comprehensive training for all supervisors is offered by division for in-person or Teams training through the end of July. • A recorded session will also be available upon request for any division seeking training for supervisors later in the school year. • Investigators for student and employee related grievances will be trained early August to accommodate any need for investigations beyond the Title IX coordinator’s ability to investigate. Mandated Reporting Protocol Process Improvements • Internal staff will have access to a mandated reporting landing page on Acorn where they will be able to access information and file a complaint. • Supervisors will also receive process checklists (which will include a link and QR code) for easy access to reporting upon completion of their training. HOT Off THE PRESS On June 23, 2022, the US Department of Education released proposed changes to Title IX regulation for public comment. In summary, the 700-page proposed regulations would: • Clearly protect students and employees from all forms of sex discrimination. • Provide full protection from sex-based harassment. • Protect the right of parents and guardians to support their elementary and secondary school children. • Require schools to take prompt and effective action to end any sex discrimination in their education programs or activities – and to prevent its recurrence and remedy its effects. • Protect students and employees who are pregnant or have pregnancy-related conditions. • Require schools to respond promptly to all complaints of sex discrimination with a fair and reliable process that includes trained, unbiased decisionmakers to evaluate the evidence. • Require schools to provide supportive measures to students and employees affected by conduct that may constitute sex discrimination, including students who have brought complaints or been accused of sex-based harassment. • Protect LGBTQI+ students from discrimination based on sexual orientation, gender identity, and sex characteristics. • Clarify and confirm protection from retaliation for students, employees, and others who exercise their Title IX rights. • Improve the adaptability of the regulations' grievance procedure requirements so that all recipients can implement Title IX's promise of nondiscrimination fully and fairly in their educational environments. • Ensure that schools share their nondiscrimination policies with all students, employees, and other participants in their education programs or activities. The Department will engage in a separate rulemaking to address Title IX's application to athletics. Legal Updates

SB 226 Book Banning Bill SCOTUS 21-22 Term SY 23 ADA Accommodations Training • Comprehensive training for all supervisors is offered by division for in-person or Teams training through the end of July. • A recorded session will also be available upon request for any division seeking training for supervisors later in the school year. • An ADA process checklist will be provided to supervisors upon completion of their training. Accommodation Requests • All supervisors should consult with the ADA Coordinator when an ADA accommodation is requested. • The legal office will be working with Academic Affairs (eLearning) to fine-tune assessment when telework accommodations are requested by educators. HB 1084 Divisive Concepts HB 1178 Parents Bill of Rights

fh SERVICES: Web, print, external media, social media, collateral, event organization/support, emergency notifications, district-wide notices, video communication, press conferences, Teacher of the Year, Instructional Support Person of the Year, Student of the Month, Superintendent’s Award, Prize patrol, and all other duties as assigned! SCCPSS PUBLIC AFFAIRS: An Award-Winning Team! Recipient of ten (10) 2022 Publications and Digital Media Excellence awards from the National School Public Relations Association. Recognition was earned in each category entered including Five (5) Awards of Merit! The Communications team works to support public relations and outreach matters, internal/external communications, web services, special events, major District initiatives, media inquiries, and public information output. Key strategic initiatives include the development and dissemination of timely, concise, and accurate information that provides value to parents, staff, students, and the community. Stacy Jennings: Director of Communications - Focused on developing a strong brand identity for the school system that will reflect our progress toward becoming a highly effective educational system through the production of communications related services, special events, publications, and digital media. Questions on messaging, logos, branding, outreach? Call Stacy Jennings! Sheila Blanco: Public Information Manager (Primary Media Contact) - Responsible for crafting and distributing district wide messaging promoting district initiatives, crisis/emergency communication, and/or District Level parents & staff notifications; social media; photography support; video production and video messaging; point of contact for media inquiries and district responses; primary liaison for Teacher of the Year program; acts as production “booth” operator when needed. Did the media just show up at your school? Call Sheila Blanco! Todd Hagin: Public Website Manager - Oversees the management of the district’s website; ensures a uniform, responsive website is maintained; offers graphic design and multimedia supports for communication needs; ensures federal compliance with web/online communication tools; provides the design and support for school-based websites; primary “booth” production director for Board meetings recorded and live stream. Need help/guidance with your school website? Call Todd Hagin! Jordan Riles: Marketing & Communications Coordinator - All things Communications! Performs primary departmental administrative, special events setup/organization as needed; manages Student of the Month; manages Instructional Support Person of the Year process; primary point of contact for Operation Beacon Volunteer Process; photography support; offers digital media support and “Booth” operator for Board Committees as needed. Need help from Communications? Call Jordan Riles! Clyde Newton: Economic Development Liaison - Business and Community Partner Liaison. Works to support District level services related to the management of districtwide economic development programs, plans, and services; seeks to enhance and support school-based business partner relationships; offers community engagement liaison support where necessary; primary District liaison for the Educate Chatham Foundation. Need help with a Business Partner? Call Clyde Newton! Departmental Oversight is provided by the Chief Public Affairs and Administrative Services Officer: ~ Kurt Hetager ~ 912-395-5585 or by email: kurt.hetager@sccpss.com

fh SERVICES: Web, print, external media, social media, collateral, event organization/support, emergency notifications, district-wide notices, video communication, press conferences, Teacher of the Year, Instructional Support Person of the Year, Student of the Month, Superintendent’s Award, Prize patrol, and all other duties as assigned! SCCPSS PUBLIC AFFAIRS: An Award-Winning Team! Recipient of ten (10) 2022 Publications and Digital Media Excellence awards from the National School Public Relations Association. Recognition was earned in each category entered including Five (5) Awards of Merit! DON’T DO THIS. Practices to avoid: • Inviting media to your school without the involvement of Communications • Hosting special guests/dignitaries (elected officials) without notifying your Associate Superintendent, Communications, and the Superintendent’s Office • Holding a school event where dignitaries are invited and not recognizing or allowing the Superintendent or School Board Member to speak • Allowing media to broadcast the likeness of a child whose parent has opted out of the Media Release and Directory Information Form DO: Use the BrightArrow Parent Notification System Send messages to your families through the Parent Notification System. Callouts/email/text. Remind them to use your website as a primary source of information. Make sure your school uniforms, school supply list(s), bell times, and open house dates are posted! This information is also included in the District’s Back to School Website. DO: Check your WEBSITE for Current Information Review your school website. What is the first thing users see? Is current information posted? Does your website help answer frequent questions from parents? Make sure your website is current. Post a Principal’s Welcome Message, School Points of Pride, Athletics and Extracurricular Information, School Registration details. Post safety messages on the battle against COVID like reminders to wash hands frequently! DO: Review Social Media Accounts Social Media should be used in a way that promotes school information, builds school pride, and drives traffic to your website. Make sure to let the Communications Office know about any new accounts so we can follow and share your posts. Post regularly: Good news, events, event reminders, congratulations, emergency updates and operational schedules. Make communications an administrator on your school account(s). Here are some tips to ensure you have a successful school opening!

fh SERVICES: Web, print, external media, social media, collateral, event organization/support, emergency notifications, district-wide notices, video communication, press conferences, Teacher of the Year, Instructional Support Person of the Year, Student of the Month, Superintendent’s Award, Prize patrol, and all other duties as assigned! SCCPSS PUBLIC AFFAIRS: An Award-Winning Team! Recipient of ten (10) 2022 Publications and Digital Media Excellence awards from the National School Public Relations Association. Recognition was earned in each category entered including Five (5) Awards of Merit! OTHER KEY POINTS! MEDIA: Sometimes media may come to your school without contacting Communications. If this happens, they have not followed protocol. Please call Sheila Blanco and she will ensure they are managed properly. Members of the media do have public access rights on public streets and walkways. They may set up and record video of school exteriors based on the content being covered. If they are not blocking the ingress and egress of the school this is allowable; however, should they enter school property boundaries, you may ask them to exit and contact Communications. ➢ Although SCCPSS encourages site administrators to make every effort to accommodate the reasonable requests of legitimate news media for access to schools as coordinated by District Communications (See Board Policy KBC: News Media Relations), school officials do have the authority to deny access when they believe the media's presence may be disruptive or interfere with classes or other school activities. GOOD NEWS: When you believe you have a positive news story to share with the public, contact the Public Information Manager at least a week in advance of the event you want to publicize. Use the “Good News Coverage Request” form on the Communications division page of ACORN.

fh SERVICES: Web, print, external media, social media, collateral, event organization/support, emergency notifications, district-wide notices, video communication, press conferences, Teacher of the Year, Instructional Support Person of the Year, Student of the Month, Superintendent’s Award, Prize patrol, and all other duties as assigned! SCCPSS PUBLIC AFFAIRS: An Award-Winning Team! Recipient of ten (10) 2022 Publications and Digital Media Excellence awards from the National School Public Relations Association. Recognition was earned in each category entered including Five (5) Awards of Merit! VOLUNTEERS: Visitors and Volunteers are welcome and must attest to not having any symptoms of COVID before entering. Interested volunteers must sign up/register in advance and must sign in based on requirements for all visitors. During the start of school (First 2-weeks), administrators should make efforts to engage visitors and volunteers in a controlled manner so as not to cause a disruptive situation where the focus on school operation and instruction is negatively impacted. It is recommended to schedule volunteer/visitor engagement in the school in a manner that does not create repetitive crowding situations for long periods of time. Use good judgement. ➢ OVERVIEW: The Operation Beacon Volunteer Program is an initiative run by our Communications staffer, Jordan Riles. The goal of this initiative is to increase the number of volunteers in the district, and to track the time they spend in our schools. As a safety precaution background checks are required for volunteers. ➢ Visitor/Volunteer Sign in: Admittance will require a photo ID and sign-in. If issues arise that disrupt the learning environment, a principal or designee may refuse entrance or may remove any visitor, at any time. Please see Board Policy KM Visitors to School COVID OPERATIONAL REMINDERS: MASKS/FACE COVERINGS OPTIONAL: Anyone who seeks to wear a mask is encouraged to do so; however, face coverings are optional. The district will continue to provide COVID case and quarantine numbers in a weekly report on SCCPSS.com. Students and staff are asked to continue conducting a self-assessment each day and to stay home if they do not feel well and/or are dealing with symptoms of COVID-19. • Staff will review any changes in the CDC and GA DPH guidance and will provide updated guidance for schools prior to the beginning of the school year and as needed. • Anyone with COVID must not report to school or work. • Sanitary/cleanliness practice will continue. • Efforts to mitigate exposure should remain to include frequent hand washing, self-monitoring for symptoms, and staying home when ill.

fh SERVICES: Web, print, external media, social media, collateral, event organization/support, emergency notifications, district-wide notices, video communication, press conferences, Teacher of the Year, Instructional Support Person of the Year, Student of the Month, Superintendent’s Award, Prize patrol, and all other duties as assigned! SCCPSS PUBLIC AFFAIRS: An Award-Winning Team! Recipient of ten (10) 2022 Publications and Digital Media Excellence awards from the National School Public Relations Association. Recognition was earned in each category entered including Five (5) Awards of Merit! BUSINESS PARTNERS: Local employers and other businesses have a vested interest in the success of schools in their community. Savannah-Chatham County Public Schools place a priority on growing their lists of business partners each year. Partnerships between schools and businesses can include a wide variety of activities. These partnerships may involve staff development, guidance, mentoring, tutoring, incentives, and awards, or they may provide material and financial resources for specific projects or events. One way we have been able to showcase partnerships and grow awareness for student opportunities is through our “Connection to Careers” video spotlight. Check it out on our YouTube Channel! Clyde Newton, Economic Development Liaison, can provide more information about business partnerships. Call (912) 395-6766 or email clyde.newton@sccpss.com. STUDENT OF THE MONTH: Get your students noticed! We are looking for outstanding accolades, high academic achievement, District level awards, state, regional or national awards. Students are highlighted at monthly Board meetings. Click the link on ACORN! CRISIS COMMUNICATION: During an emergency or crisis at a school, it is imperative that we speak with one voice as a district. All communications related to such situations must therefore be coordinated with the Communications Department. Communications staff can assist school leaders in drafting a phone message script for disseminating via Bright Arrow and/or a letter to be sent home with students. If assistance is required in placing a call notification, the Public Information Manager can provide support. In the case of letters, school staff should place the text onto school or district letterhead for distribution. SOCIAL MEDIA: Schools should use social media to engage, improve your school image, build spirit, and to draw users back to your school website for detailed information. What you write/post is your responsibility. What you publish is widely accessible and will be around for a long time, so consider the content carefully. Information posted on School Social Media represents your school and the school district. All employees are expected to serve as positive ambassadors for their school or department. All ethical expectations set forth in The Code of Ethics for Educators (GBU-E(1)) for employee/student relationships and communications shall apply in the use of social media for instruction or school communication. Trademark, copyright, and fair use requirements must be respected. Ensure the safety of students. The posting of student photos and all references to students must be compliant with SCCPSS Media Release forms and Directory Information requirements. Need help with guidelines? Call Communications.

Savannah-Chatham County Public School System 208 Bull Street Savannah, GA 31401 912-395-5600 Vision From school to the world: All students prepared to be successful and productive citizens Mission Together, we ignite and foster lifelong learning at the highest levels for all M. Ann Levett, Ed.D., Superintendent of Schools Dr. Joe Buck, President Denise Grabowski, District 1 Dr. Dionne Hoskins-Brown, District 2 Cornelia Hall, District 3 Shawn A. Kachmar, District 4 Irene Hines, District 5 Dr. David Bringman, Vice President Pro-Tempore, District 6 Michael Johnson, District 7 Dr. Tonia Howard-Hall, Vice President, District 8 As required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, Savannah-Chatham County Public School System does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. For additional information or referral to the appropriate system coordinator, contact the system superintendent’s office at 208 Bull Street, Savannah, Georgia 31401.