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PTO Boosters General Meeting January 4 2016 Present Dana Molfetto Mike Molfetto Shannon Fanaro Cindy Curtin Lisa Haas Nichole Tucker Jim Tucker Beth Tsakonas Paul Fisher John Mark Niehls Jill Barton Mark Niehls Cheryl Laffey Handouts provided Agenda PTO fund allocation survey results Sports Boosters information PTO upcoming events Treasurer profit loss report Minutes 1 Opening Prayer and Welcome The meeting was called to order by Dana at 6 34 pm held in the CCS Chapel John Mark opened with prayer 2 What s new with PTO Booster Dana a Nichole Tucker stepped down as PTO Boosters Chair to focus on pursuing her doctorate degree Dana as Vice Chair has now taken on the role of Chair b The next PTO Boosters meeting will be town hall style on February 1 st c The fund allocation survey results were posted in the Eagle Express recently The most voted item was additional parking lot lighting and the PTO Boosters will provide funds for this effort If there are funds available PTO Boosters will move onto the 2nd most voted item etc 3 Sports Boosters Cindy a The Sports Boosters largest fundraiser O Grady s Day is scheduled for February 16 th Team parents were designated for each sports team to help collect money items and assemble a basket for their team to be raffled off at O Grady s The baskets will be set up at O Grady s by January 29 th Volunteers will be needed to sell basket raffle tickets during weekend meal times starting on January 29th through February 14th plus the day of the event on February 16th Cindy will work with Jeff Hunsburger to obtain volunteers b Parents as well as players coaches code of conduct will be developed and signed by each parent player coach prior to the start of each season in order to receive the player s uniform Examples no coaching from stands do not interrupt a coach during a game etc John Mark has a sports document that he will provide Sports Boosters as a starting point c The idea of an end of year sports banquet versus individual season award nights was discussed and it was agreed to combine the winter and spring sports for the remainder of this school year in a combined sports banquet and continue this format to include all sports next year Sports Boosters will coordinate a date and location Suggestions were made to hold it in the school cafeteria and cater the food in example Outback Steakhouse 4 Secretary Event Coordinator s Report Cheryl a Upcoming Events include a 100th day of school celebration to be held around the 100th day of school February 10th Venues are currently being researched including Arnolds Fun Center Oaks Ice and the Works Suggestions were made to look at Jungle Wonder and Sky Zone b Egg hunt and uniform consignment sale will be held at the CCS campus on March 19 th outside weather permitting Dana will lead the consignment sale which will run simultaneous with the egg hunts coordinated by Cheryl Many volunteers will be needed as well Page 1 of 2

c PTO will support the CCS 5K scheduled for April 2nd Paul Fisher will coordinate the logistics and volunteer needs for this event PTO will assist with seeking sponsors and the coordination of t shirts Food is generally a donation provided by houses The average cost of running this event is 2 500 so the goal would be to at list obtain registration and sponsorships to cover those costs d The PTO Benefit Auction is scheduled for April 16th at the Brookside Country Club This is our 2nd year at this venue and this year s theme is Black White The auction committee continues to meet to coordinate this event and welcomes any additional volunteers interested in helping to contact a member of PTO 5 Treasurer s Report Shannon a The profit loss report broken down by PTO Sports Boosters and Performing Arts accounts shows income and expenses to date The uniform expense is thought to include MSG HSG soccer and MSB HSB lacrosse Sports Boosters will confirm this with Josh Dove and will request actual prices b The goal to get balances down to 8 000 across the 3 accounts at the end of the school year was discussed CCS s auditor cited that the accumulated funds are larger than what was accrued within the prior school year and recommends 2 options Option 1 is to allocate the funds during the remainder of the school year and keep the balances low at the end of the school year to 8 000 total across the 3 accounts Option 2 is to allocate funds for specific goals for future spending i e 2 000 for new team uniforms in 2016 2017 c The funding request form is available on Google docs The treasurers will develop a process to keep request records and match them to allocated funds 6 Closing Prayer Adjournment John Mark lead us in prayer Meeting was adjourned at 7 45 pm by Dana Minutes submitted by Minutes approved by Cheryl Laffey Dana Molfetto Page 2 of 2