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Message 2025 Guide ToEvent Registration•Solutions & Packages • Key Industry Trends
Table of Contents1: Introduction 1.1 Who We Are: Jonas Event Technology ………………………………..21.2 Key Factors of Event Registration to Make Your Event a Success..32: Our Event Registration Solutions 2:1 Registration Forms ………………………………………………………….42:2 Event Marketing ………………………………………………………........92:3 Registration Service …………………………………………....................122:4 Registration Software ………………………………………………..........152:5 Onsite Registration ………………………………………………………....182:6 Lead Capture Services …………………………………………………....24Event Registration Guide 2025 | Page 1 – Table of Contents3: Integrations3:1 Swapcard ……………………………………………………………………273:2 FFAIR …………………………………………………………………………..283:3 EventBeds ……………………………………………………………………293:4 LinkedIn Community Builder ……………………………………………..304: Industry Trends4:1 Immersive Events …...………………………………………………………314:2 Micro-Events …...……………………………………………………………314:3 Hybrid Events ………………………………………………………………..324:4 AI-Powered Events …………………………………………………………324:5 Sustainability ……………………………...…………………………………32
Who Are We?Event Registration Guide 2025 | Page 2 – IntroductionJonas Event Technology, or JET, are a team of professionals dedicated to providing organisers of trade shows and conferences with seamless, stress-free event registration solutions. We work hard to take the stress out of registration, making the process simple and efficient for both organisers and attendees.As part of JET’s comprehensive solution set, we offer:• Registration Forms• Event Marketing• Streamlined Software• Award-winning Service• Onsite Registration• Exhibitor Lead Capture• Event Appand more!
Key Factors of Event Registration to Make Your Event a SuccessEvent Registration Guide 2025 | Page 3 – Key Factors to SuccessAs registration providers, we'll support you through all the stages of your event whether it's before the event, the day of or after it ends. When preparing for your event, each stage is integral to your overall success, from designing your registration forms pre-event to printing badges on the day and post-event reporting.Organising events, no matter the size, can feel overwhelming without the right support. That's why at JET, we specialisein taking the stress out of your registration process. Our streamlined solutions are designed not only to simplify your planning but also to help you deliver your best event yet.This guide offers a comprehensive overview of the wide range of services and solutions we provide to ensure a seamless experience from start to finish.Let’s begin your registration journey with JET—starting with the registration forms!
Event Registration Guide 2025 | Page 4 – Event Registration FormsEvent Registration FormsOur Event Registration SolutionsThe registration form is where it all starts. After all, it's the first step to getting your target audience to attend your event!
Online Registration FormsEvent Registration Guide 2025 | Page 5 – Event Registration FormsOur Event Registration SolutionsWhen designing the registration form for your event, think carefully about both the content and layout. You’ll need to capture essential details like full name, contact information and company details, but also keep in mind that a long or uninspiring form can easily turn people off. The key is to strike a balance – gather the info you need without losing your audience’s interest.Finding that balance, however, can be complicated and time-consuming, two things a busy event organiser doesn’t need to deal with. That’s where our registration form solution comes in.Our Demo Form
Features & ModulesEvent Registration Guide 2025 | Page 6 – Event Registration FormsEvent Registration FormsIncomplete DataPre-PopInvite AttendeeRegister a Colleague Add to CalendarIncrease RegistrationsBetter Data ValidationEdit BookingField Validation and RequirementsEmail Address FieldAddress LookupConditional LogicDynamic DemographicsDynamic Visitor FlowDynamic ConfirmationPaymentsDiscount Codes (with or without limits)Voucher CodesEarly Bird PricingPayment Methods
Features & ModulesEvent Registration Guide 2025 | Page 7 – Event Registration FormsEvent Registration FormsBrandingHTML EmailsCo-Branded PagesBranded Reg FormsPDF TicketsDigital TicketsTicketsRegistration ManagementVetting BCC EmailsSeminar BookingSeminar Planner (with and without limits)
Our PackagesEvent Registration Guide 2025 | Page 8 – Event Registration FormsEvent Registration FormsEssential ProfessionalEnterpriseOur essential package covers all the basic, required modules and features you need for an efficient registration form, including:• A fully responsive registration form• Duplicate detection & unique email validation• Access to our reporting suiteUpgrade your registration form with added features to enhance your event experience:• Pre-populated registration• Branded registration forms• LinkedIn Community Builder integrationOur executive package offers advanced features to boost registration, improve data validation and streamline payment and fulfilment methods, including:• Vetting (manual)• Standard API integration• Payment integrationWe offer a variety of features and modules in our event registration forms but to make things a bit easier, we've bundled them into these 3 packages:
Event Registration Guide 2025 | Page 9 – Event Registration FormsEvent MarketingOur Event Registration SolutionsSo, you've got your event registration sorted... now it's time to consider how you can increase your registrations.
Event MarketingEvent Registration Guide 2025 | Page 10 – Event MarketingOur Event Registration SolutionsIf this isn't your first rodeo, you may already have a database of visitors from previous years, meaning you can start sending reminder emails to encourage returning visitors. If you're looking to attract a lot of first-time registrants, now is a good time to build engagement around your event. To make navigating this part of your event organising checklist a bit easier, we offer a set of packages for our event marketing solution.These packages are broken down into 3 options:Basic IntermediateAdvanced
PackagesEvent Registration Guide 2025 | Page 11 – Event MarketingEvent MarketingBasic IntermediateAdvancedOur basic package is designed to cover all the necessary parts of handling your event marketing, including:• Tracking codes allowing you to track performance of your campaigns on our platform using URL tracking codes.• Control over your registration data with a Google Tag Manager integration allowing you to easily set up, manage and connect your form to platforms like Meta, GA4 and LinkedIn.Our intermediate package takes your marketing a step further by including social integrations:• Allow your visitors to share their registrations with their network on social media platforms such as LinkedIn and X, through widgets like GleanIn and InGo.* Our advanced package is for those who want the full event marketing solution. This includes:• Google Tag Manager integrations set-up for you by our team, providing ongoing support. • Custom registration URL, allowing for better marketing tracking and attendee registration journey.*Requires subscription with chosen provider.
Event Registration Guide 2025 | Page 12 – Event Registration FormsRegistration ServiceOur Event Registration SolutionsReady to see the ‘service’ side of JET? So far, we’ve talked about our solutions and who we are—now let’s dive into how our team works with you to make your event a standout success.
Event Registration Guide 2025 | Page 13 – Registration ServiceAt JET, we’re proud to have a team of industry professionals who’ve worked on all kinds of events, across countless venues and bring years of experience to the table, so you can rest assured you are in good hands!When working with JET, you will be assigned a Project Manager — a dedicated event professional who will be your first main point of contact when it comes to your event's registration, working closely with you to understand your needs and guarantee an effortless and stress-free experience.Meet our teamExperienced TeamRegistration Service
Event Registration Guide 2025 | Page 14 – Registration ServiceWith our team of experienced event professionals, it's not a surprise our customer service is award-winning.We're committed to delivering the best service to our customers and prove this everyday with our excellent NPS of 70! A Net Promoter Score (NPS) measures how customers feel about a company and its service by asking how likely they are to recommend it to a friend or colleague, using a rating from 0 to 10.What is an NPS and why is ours so high?Excellent Customer ServiceRegistration Service
Event Registration Guide 2025 | Page 15 – Event Registration FormsRegistration SoftwareOur Event Registration SolutionsRegistration isn’t just about getting attendees through the doors –it’s also about gathering valuable data.
Event ReportingEvent Registration Guide 2025 | Page 16 – Registration SoftwareRegistration SoftwareWith the right attendance reporting, you can easily track your event numbers and uncover insights to boost your future events. To make this happen, you need reporting software that’s reliable and shows your data clearly, no matter where you are. That’s exactly where our reporting solution comes in.✓ Pre-Event ReportingPre-event reporting lets you track registrations across different channels, such as email, social media or unique URLs. This helps you monitor registration numbers, where they’re coming from and gather valuable demographic data to better understand your target audience.
Event Registration Guide 2025 | Page 17 – Registration Software✓ Onsite ReportingStaying updated during the event is vital. Onsite reporting provides real-time insights, helping you track who’s attending and when they arrive. It also monitors how exhibitors are performing with lead capture, showing you who stands out as a prospect for rebooking at your next event. These live updates give you the information needed to stay in control and address any issues as they arise.✓ Post-Event ReportingOnce the event is over, a well-organised reporting dashboard is also essential. Post-event reports allow you to review all the data collected, enabling you to measure the event’s success and plan your next steps for future events. You can also review your reports year-on-year, letting you build on past events to improve future ones.Event ReportingRegistration Software
Event Registration Guide 2025 | Page 18 – Onsite RegistrationOnsite RegistrationOur Event Registration SolutionsLet's start with onsite registration! This includes everything that's needed on the day to ensure attendees are checked in, badged and ready to enjoy a seamless event experience.
Badging and TicketingEvent Registration Guide 2025 | Page 19 – Onsite RegistrationOnsite RegistrationEvent badges come in all shapes and sizes and the right choice for you depends entirely on your event needs. Whatever those needs may be, JET has you covered.PDF Badges (Print at Home)PDF Badges are a convenient badging option that lets your attendees pre-print their badges at home, reducing the need for on-the-day printing.Onsite Printed BadgesOnsite badge printing is a quick and seamless option. Visitors simply need to scan their confirmation email barcodes or digital tickets at a terminal to have their badges printed and ready in seconds.
Badging and TicketingEvent Registration Guide 2025 | Page 20 – Onsite RegistrationOnsite RegistrationDigital TicketsDigital Tickets is our new fulfilment method that streamlines the badge collection process. This method lets visitors download and store their tickets in their digital iOS or Android wallets. Once on site, tickets are ready for quick scanning and seamless badge printing, making searching through emails for tickets a thing of the past!Postal BadgesPostal badges are pre-printed badges, often attached to a letter and posted out straight to your attendees. They offer a personal touch, so we recommend using this badging option for special attendee categories, such as VIPs.Plastic Card ID BadgesPlastic ID cards are a great option for high-profile events requiring extra security. These cards come complete, not only with attendee details but also with their photo, also adding a personalised element to the event.
Hardware Event Registration Guide 2025 | Page 21 – Onsite RegistrationOnsite RegistrationNow, you can move on to the onsite hardware you'll need for your event, such as the terminals, which will ensure the onsite registration process runs smoothly.Registration TerminalsOur onsite terminals are operated by registration staff to assist attendees in their onsite registrations, badge printing and any other registration-based queries.Requires a manned laptop and badge printer. Badge Collection TerminalsOur badge collection terminals allow attendees to scan their QR/barcodes to print badges onsite.Requires a touch-screen, scanner and badge printer.
Visitor ScanningEvent Registration Guide 2025 | Page 22 – Onsite RegistrationOnsite RegistrationVisitor scanning is an essential part of the onsite registration process. Every time an attendee is scanned at entry, their event experience begins. From here, you can see how the visitor interacts at the event, whether that's being scanned by an exhibitor or attending a seminar.Front of House ScanningOur front of house scanning means attendees are scanned as they enter, allowing for accurate, real-time reporting.Seminar ScanningIf your event includes multiple seminar sessions, we offer 'seminar scanning'. This means that attendees can be scanned as they enter specific seminar rooms, which gives insights into seminar attendance.
Staffing & Management Event Registration Guide 2025 | Page 23 – Onsite RegistrationOnsite RegistrationWe are a Living Wage Accredited Employer, which means we only work with event staffing agencies that pay their staff a fair, living wage. FOH Event StaffAt JET, we provide front-of-house (FOH) staff to manage registrations, queues and customer service queries through a trusted agency, letting you focus on running your event while the staffing company handles the rest. To ensure everything runs smoothly, we also provide a clear staffing rota and costs, giving you complete transparency and peace of mind.Onsite ManagerAn experienced technical onsite manager is key to staying on top of your event registration. At JET, we assign a dedicated manager to every event, fully trained in everything from the registration software and hardware to customer service. They’ll handle everything from build-up day right through to the event's end, while also managing the staff supporting them at registration.
Event Registration Guide 2025 | Page 24 – Lead Capture ServicesLead Capture ServicesOur Event Registration SolutionsIf your event includes exhibitors, it's important to ensure they see a return on their investment from your event. That's why at JET, we offer an advanced lead capture service, Engage Scanner.
Event Registration Guide 2025 | Page 25 – Lead Capture ServicesLead Capture Solution for ExhibitorsEngage Scanner is a lead capture service designed to help exhibitors maximise their ROI at your event. With Engage Scanner, exhibitors can capture leads, set qualifier questions, access data instantly, take notes and photos, record audio and transcribe voice notes.As part of our lead capture service, we offer a handheld scanner and a mobile app for added flexibility.● Real-Time Data● Powerful Scanner Engine ● iOS and Android● Exhibitor Portal Explore more featuresEngage ScannerLead Capture Services
Event Registration Guide 2025 | Page 26 – IntegrationsIntegrationsOur Event Registration SolutionsElevate your event’s registration through integrations with leading suppliers.
Event Registration Guide 2025 | Page 27 – Integrations | SwapcardEvent App PlatformOur partnership with Swapcard lets you offer your attendees and exhibitors access to an industry-leading event platform, helping them get the maximum ROI from their participation in your event.Swapcard is an easy-to-use, highly customisable event app platform that can be accessed on both desktop and mobile devices. And now, thanks to our partnership, we’ve integrated the platform with our registration and lead capture technology.IntegrationsFind out more
Event Registration Guide 2025 | Page 28 – Integrations | FFAIRExhibitor Manual and ShopFFAIR is an award-winning online exhibitor manual and shop provider that we partnered with to simplify your exhibitor journey using a combined online exhibitor manual and shop.Their user-friendly platform allows you to automate time-consuming tasks while keeping track of your exhibitors’ responsibilities – all in one single platform. Increase the sales of your preferred suppliers, consolidate deliveries, reduce your carbon footprint and generate an additional revenue stream.IntegrationsFind out more
Event Registration Guide 2025 | Page 29 – Integrations | EventBeds™Streamlined Accommodation BookingEventBeds™ provides an innovative platform that enhances your event package by streamlining accommodation bookings for both attendees and exhibitors.Our collaboration with NuBreed Hotels Ltd offers seamless integration between the EventBeds™ platform and our forms system, allowing your attendees to easily book their accommodation at the end of the registration process. By sorting out accommodation in advance, attendees are also more likely to commit to your event, contributing to a higher conversation rate. IntegrationsFind out more
Event Registration Guide 2025 | Page 30 – Integrations | LinkedInLinkedIn Community BuilderWe are the first UK event registration company working with trade shows to partner with LinkedIn, to help event organisers increase reach and build community among their attendees.LinkedIn Community Builder is a tool designed to boost event engagement. Connecting your LinkedIn event page with the registration process helps organisers like yourself to build a stronger, more engaged event community, enhancing the overall experience for everyone.IntegrationsFind out more
Industry Trends for 2025Event Registration Guide 2025 | Page 31 – Industry TrendsNow that you’re up to speed with what JET can do to make your next event a success, it’s worth familiarising yourself with key trends for 2025, so you can start the new year off right.Here are some trends we’ve identified that might pick up in 2025:● An Increase in Immersive Event ExperiencesAccording to market research, 2025 is expected to see a rise in immersive event experiences, as organisers focus on creating deeper engagement through interactive elements like augmented reality, virtual reality, and personalised attendee journeys. Whether it’s the influence of social media, the bounce-back from the pandemic, or advancements in AI, it’s clear that audiences are looking for experiences that connect them with others while having fun along the way.● Micro-EventsStudies show that micro-events are on the rise, with the industry shifting towards smaller, more focused gatherings. These events cater to specific groups, offering a more personalised experience and maximising ROI by emphasisingquality over quantity, rather than reaching a broader audience. Perhaps we will see a higher demand for vetting at events, ensuring that only people with specific professionals or connections attend industry-related events.
Industry Trends for 2025Event Registration Guide 2025 | Page 32 – Industry Trends● Hybrid EventsSince the pandemic in 2020, hybrid events have become a lasting trend. By combining in-person and virtual elements, hybrid events allow organisers to reach a wider audience, while still providing the benefits of face-to-face interaction, enhancing both engagement and networking opportunities.● AI-Powered EventsWe've all witnessed how AI has taken the world by storm and the events industry is no exception. Organisers are already using AI in various ways, from chatbots to translation services. Whether it’s for added convenience or to personalise the event experience, expect to see even more AI shaping the events industry in 2025.● Continued Focus on SustainabilityAs the events industry continues its push towards sustainability, recyclable and eco-friendly materials are set to be a big trend in 2025. Organisers may prioritise sustainable solutions across stands, signage, and communications, reflecting the growing demand for greener events.
Make Your Next Event the Best YetGet Started with JETBegin Your Journey01865 893560 | hello@jonas.events