Return to flip book view

2020-21 POPCS Operating Procedure

Page 1

POPCS is committed to the educational, physical, mental, emotional, spiritual health, and well-being of our students, faculty, and staff. The decisions and direction of our school plan for 2020-2021 will continue to be directed by health experts, the Center for Disease Control (CDC), and state and local officials. This document is designed to inform parents and families, in more detail, about our RISE UP EAGLES! Plan, based on current information provided about COVID-19 and best practices for all members of our community. While seeking to understand and meet your needs, and recognizing that no plan will be perfect, we have created a reopening document, that mitigates but does not eliminate the on-campus risk of exposure. Parallel to the on-campus experience, we will be offering 100% Distance Learning. Like our on-campus mission and through a variety of synchronous and asynchronous opportunities, we are committed to Distance Learning students receiving a Christ-centered exemplary education. As part of the faculty summer professional development schedule, we will continue to provide training in updated safety policies and procedures. Communication of expectations to students will be provided as we return to campus. We are confident our community, with grace, will adjust to our new procedures and protocols quickly as we care for one another.Our highest priority remains the safety of our students, faculty, and staff. We recognize that there are many different beliefs on what is best, what is right, and what is true concerning COVID-19. We ask that you respect and value our differences, opinions, and ideas, as we navigate these challenging times together. For the children, families, faculty, and staff of POPCS to be successful in learning and ministry, we must remain prayerful, patient, flexible, and adaptable. We know our community is loving and faith-ful, and we look forward to all our EAGLE families RISING UP TOGETHER! “BUT THOSE WHO HOPE IN THE LORD WILL RENEW THEIR STRENGTH. THEY WILL SOAR ON WINGS OF EAGLES; THEY WILL RUN AND NOT GROW WEARY, THEY WILL WALK AND NOT BE FAINT.” ISAIAH 40:31POPCS 2020-2021 On-Campus School PlanCelebrating 40 Years, Prince of Peace Christian School provides a Christ-centered exemplary education equipping studentsas disciples and leaders for service and success.

Page 2

Campus Leadership TeamWho is the Campus Leadership Team? What guidance is POPCS following to establish health, safety, ministry, and learning protocols? Does the Campus Leadership Team believe we can open responsibly on-campus in August for learning and ministry?Yes, and we wanted to provide each family with an option that would best serve them. We continue to review available information regarding national and local health guide-lines. We have developed and will continue to modify as warranted, a campus plan that mitigates risks, knowing that all risk cannot be eliminated. As ministry and learning begins, we believe we are best as a faculty and community to fulfill our mission and serve your children’s educational, physical, mental, emotional, and spiritual needs when we are united. The Campus Leadership Team includes: Chris Hahn (Headmaster)Dr. Jeremy Lowe (Upper School)Betsy Graham (Middle and Lower School)Rachel Sosinski (Preschool)Keesha Koehler (Early Learning Center)Shantell Jarvis (Summer and After-School ZONE)Tori Rush (Admissions)Valerie Gabriel-Swenson (Communications)Meredith Brady (School Manager)Nurse Katie MortonTyler Burke (Athletics)Rachel DuPree (Arts)Brenda Jordan (CFO)Patrick Carlove (Advancement)ABLE Services-Property ManagementWe have also consulted:JMS Inc. (HVAC)Dr. Bill Hinz (Texas District Director of School Ministry)Dianna Bowen (Legal)Texas Private Schools Association (TPSA)Area and national Christian and private school leadersHong Kong International SchoolConcordia International School ShanghaiCenters for Disease ControlDallas and Collin County Health DepartmentsTexas Education AgencyIndependent School ManagementNational Association of Independent SchoolsThe Campus Leadership Team continues to attend multiple educational webinars regarding best practices and recommendations.

Page 3

Our first line of defense to help keep our com-munity healthy is YOU! It remains imperative that each of us is intentional in screening our health and the health of our children. POPCS families must be alert for signs of illness in their children and must keep them home when they are sick. Additional temperature checks may also be taken during the school day.Additionally, all teachers and staff will take their temperature and complete the electronic health screening prior to arrival at school. Teachers and staff will report to the school administration if they have come into close contact with an individual who is lab-con-firmed with COVID-19, or they have COVID-19 symptoms.Daily Health ScreeningNotify POPCS Nurse Katie Morton, RN at 972-598-1045 or katie.morton@popcs.org if they have been diagnosed with COVID-19, are awaiting test results for COVID-19, or have a family member or other close contact who has tested positive. This crucial information allows POPCS to take appropriate measures to protect our community.Parents will be required to take their student’s temperature and complete the electronic health screening (on the POPCS App) before arrival on campus daily. Any student experiencing COVID-19 symptoms (see next page) should stay home, and the family should notify the school.

Page 4

COVID-19 SymptomsIn evaluating whether an individual has symptoms consistent with COVID-19, POPCS may consider the following question: Have they recently begun experiencing any of the following in a way that is not normal for them?COVID-19 symptoms currently recognized include the following:cdc.gov/coronavirus316475-B 07/21/2020Symptoms can range from mild to severe illness, and appear 2-14 days after exposure to the virus that causes COVID-19. This list is not all possible symptoms. Please call your healthcare provider for any other symptoms that are severe or concerning to you.Seek medical care immediately if someonehas emergency warning signs of COVID-19. Muscle or body aches New loss of taste or smellVomiting or diarrheaCough, shortness of breath or difficulty breathing Fever or chills• Trouble breathing• Persistent pain or pressure in the chest• New confusion• Inability to wake or stay awake• Bluish lips or face

Page 5

Will POPCS be equipped to test students, faculty, and staff for COVID-19?POPCS is not equipped to perform testing. For information on testing, please reach out to your primary care provider or POPCS Nurse, Katie Morton, RN. COVID-19 Symptoms Outside of School and On-Campus If a student or staff member experiences COVID-19 symptoms, this person should NOT report to school or participate in other school activities. PLEASE NOTE: The school will also use judgment on symptom presentation in coordination with the clinical history of the staff/student. POPCS will act quickly to isolate any student who exhibits COVID-19 symptoms while at school. Families of students exhibiting symptoms will be notified by school clinic personnel and are expected to pick up their children immediately. POPCS will clean and disinfect the areas used by the individual who displayed COVID-19 symptoms. If needed, the affected child's classroom will be relocated to a different and available empty classroom. School Response for a Lab-Confirmed Case of COVID-19 If an individual who has been in our school is lab-confirmed to have COVID-19, the school will notify the local health department in accordance with applicable federal, state, and local laws and regulations.POPCS will close off areas heavily used by the individual with the lab-confirmed case (stu-dent, teacher, or staff) until the non-porous surfaces in those areas can be disinfected, unless more than seven days have already passed since that person was on campus. Consistent with school notification requirements for other contagious diseases, and legal confidentiality requirements, POPCS will notify all teachers, staff, and families of all students in the affected division if a lab-confirmed COVID-19 case is identified. This protocol also includes lab-confirmed cases among students, teachers, or staff who participate in any on-campus activities. COVID-19 ProtocolsTwo or more of the following symptoms: One or more of the following symptoms: OR• Chills• Fatigue• Headache• Muscle or body aches• Sore throat • Fever• Loss of taste or smell• Uncontrolled cough• Shortness of breath or difficulty breathing

Page 6

If a student or staff member is lab-confirmed to have COVID-19 or experiences symptoms of COVID-19, this person should not report to school or participate in other school activities until ALL three of the following conditions are met: 10 days have passed since the positive test result or symptom onset (whichever is earlier) There has been improvement in symptoms At least 24 hours have passed with no fever and without the use of fever-reducing medicationIf a student or staff member has COVID-19 symptoms and wants to return to campus before completing the above criteria, the individual must obtain an alternative diagnosis written- statement, signed by a physician, clearing the individual to return to school. Once this note is provided to the school, the individual may return in accordance with the illness guidelines as listed in the Family/Student Handbook.If a student or staff member has close contact with someone who has a lab-confirmed case of COVID-19, this person should not report to school or participate in any school activities. They should remain at home for 14 days from their last close contact with the infected person. If the individual experiences symptoms of COVID-19 during the 14-day quarantine period, he/she should self-isolate until the three criteria above have been met. Close ContactsAn individual is considered to have been in close contact if: • You were within 6 feet of someone who has COVID-19 for at least 15 minutes • You provided care at home to someone who is sick with COVID-19 • You had direct physical contact with the person (touched, hugged, or kissed) • You shared eating or drinking utensils • They sneezed, coughed, or somehow got respiratory droplets on you https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html Campus VisitorsFor the foreseeable future, campus visitors, including POPCS families, will not be allowed in the school buildings during the school day. We are aware this expectation will be a frustrating and disappointing change. We believe it is required at this time for the safety of the students, faculty, and staff. Return to School GuidelinesABC1.2.3.

Page 7

Grades 5-12As we begin the year, students in grades 5-12 will be required to wear a parent-supplied face mask (buff-style or gaiter-style) while on campus when social distancing is impossible. Cloth and medical masks of any color or print will be worn, so long as the content is appropriate, as determined by the division level principal. Valve masks are not allowed. Per current CDC recommendations, face shields will not be allowed as a substitute for cloth face coverings. Teachers will guide students in these grades as to when they will be allowed to remove their face masks, if the location and activity allow for social distancing. Some examples for removing masks are: while outside, when in the classroom, working independently, and social distancing is possible. Face masks will be required when working in small groups, carpool, passing periods, and while waiting for food in the Dining Hall. Kindergarten-Grade 4Kindergarten-Grade 4 students will wear face masks (buff-style or gaiter-style) for carpool drop off and pick up, possible during transition times, while waiting for food in the Dining Hall, and may be required at other times when not able to physical distance. Children are asked to wear masks into the room as the day begins and teachers will provide direction when to remove. All Faculty and StaffAll Faculty and Staff will be required to wear face masks (buff-style or gaiter-style) entering the building, when moving about the campus (hallways), and within the classroom while working with children and colleagues. When working alone in classroom or office, face masks may be removed. Teachers may wear transparent face shields when teaching at the front of the classroom (6 feet or more from students). POPCS will provide a mask for those who may have forgotten, lost, or damaged their mask. Face Masks and Coverings

Page 8

POPCS Staff and Faculty will:Continue to teach and reinforce washing hands and coughing/sneezing etiquette among students and staff. Practice frequent handwashing and sanitizing while advising and encouraging students and staff to avoid touching their faces. Make available alcohol-based hand sanitizing stations at school entrances, common areas in the school, and classrooms.Model and encourage the use of soap and water for at least 20 seconds . Alcohol- based hand sanitizers can be used if soap and water are not readily available. All children and staff will engage in hand hygieneat the following times: • Arrival • When moving throughout the campus • Before and after preparing food or drinks • Before and after eating or handling food • After restroom use • After playing outdoors for recess or Physical Education activitiesHandwashing and Hand Sanitizers

Page 9

Routine Cleaning andDisinfectingNon-porous surfaces are sprayed with disinfectant and wiped down. Such as, but not limited to: • Classroom desks and chairs • Countertops • Handrails • Light switches • Handles on equipment • Stair rails • Door knobs and handlesTrash emptied and floors vacuumed daily.Campus restrooms are cleaned throughout the school day on a schedule. Restrooms are disinfected and mopped each evening.POPCS Dining HallAble Services will disinfect tables and chairs in the Dining Hall during the lunch periods and between lunch rotations of students.Weekly ElectrostaticCleaning And DisinfectingAble Services will use an electrostatic disinfecting sprayer weekly throughout the campus. Electrostatic spray surface cleaning is the process of spraying an electrostatically charged mist onto surfaces Campus Cleaningand objects. Electrostatic spray uses a specialized solution that is combined with air and atomized by an electrode inside the sprayer. Subsequently, the spray contains positively charged particles that are able to aggressively adhere to surfaces and objects. Faculty, Staff, and Students Cleaning ResponsibilitiesTeachers will use school-issued disinfectant spray and wipes throughout the day in the classroom.Grades 6-12 Students, will sanitize their hands and receive a disinfecting wipe to clean their desk top and chair as they enter the classroom. Disposable gloves will be available to students if requested.Students and teachers will also be asked to use a disinfecting wipe to sanitize any shared computer keyboards and mice. Students will use proper hand hygiene before and after cleaning to minimize disease transmission.ALL FACULTY, STAFF, AND STUDENTS will practice frequent handwashing or sanitizing. POPCS contracts with ABLE Services for property management, campus care, and janitorial services. ABLE Services will be on campus, before, during, and after school cleaning and disinfecting frequently touched surfaces.The POPCS faculty, staff, and students will also have some cleaning responsibilities to keep our campus safe.

Page 10

Morning ZONE Childcare & After-School ZONE Childcare Upper and Middle School, 7:40-7:55 a.m.Upper School will be entering the building through the Upper School Commons, to the immediate north as you come through the gates. Middle School will enter through the double glass doors near the Clinic, which is to the immediate south as you come through the gates. Students are to report directly to their first class. Preschool, and Kindergarten-Grade 5, 7:55-8:15 a.m.Preschool – Grade 1 will be greeted and enter through the double glass south doors, to the west of the Early Learning Center. Members of our staff will be available to assist each child to the classroom. Grades 2-5 will enter at the main school entrance, the three glass doors facing Midway. Members of our staff will be there to greet and assist each child to their classroom.Early Learning Center, 7:30 a.m.Early Learning Center children will be dropped off under the porte cochere at the Early Learning Center entrance on the International Parkway side of the campus. The children will be greeted by POPCS staff and walked into the Early Learning Center.Upper School - 3:05 p.m. Students will be picked up along the south side of the Upper School.Middle School - 3:05 p.m. Students will be picked up along the west side of the Prince of Peace Lutheran Church Sanctuary.Grade 5 - 3:15 p.m. Students will be picked up at the POPLC Adult Education building along the south side facing International Parkway.Grades 2-4 - 3:15 p.m. Students will be picked up along the north side of the POPCS Dining Hall.Preschool- 3:00 p.m. & Grade 1 - 3:15 p.m. Students will be picked up in the south parking lot, double glass doors, west of the Early Learning Center.Early Learning Center - (ELC closes at 6:00 p.m.) Children will be picked up in front of the Early Learning Center.Drop-Off and Pick-UpDROP-OFFPM CARPOOL PICK-UPAs we begin the year, no morning ZONE childcare will be provided, but we hope to add it later in the year.ZONE after-school care will be available.

Page 11

Classroom LayoutsAs space allows, student desks and work stations have been spread out, to enhance social distancing. In some classrooms, items have been removed to create additional space. Consider-ation of the student movement is part of the on-campus option. We are bless-ed in many cases with large classrooms and smaller class numbers. Some classes may be moved to a larger room (POPCS Library, Upper School Commons, and Middle School: Room 1049). As physical space and available faculty allow we have opened other sections of a specific class. On-Campus LearningHallway MovementSigns indicating the determined hallway flow will be posted throughout the campus. As we are able, POPCS faculty and staff will monitor and encourage social distancing guidelines.Lockers and CubbiesLockers and cubbies for Preschool-Grade 12 will continue to be utilized. Locker protocols will require increased spacing and designated times of use to limit crowding. As children arrive on campus, they are to report to their first period classroom without going to their cubbies or lockers. Teachers will dismiss students to drop off and pick up learning materials and supplies, as needed, from the class-room. School SuppliesStudents in Preschool-Grade 5 will have an individual school supply pack delivered to their classrooms. Individual classroom supplies will not be “pooled” or shared this year. Drinking FountainsDrinking fountains will NOT be used at this time. Students are encouraged to bring their own water bottles labeled with their names and grade level.

Page 12

FLIK Dining ServicesFLIK Dining Services at POPCS will continue. Dining Hall procedures, seating, and schedules will follow social distancing guidelines. Faculty and staff, and students (grades K -12) will be required to wear their face coverings to and from the Dining Hall and waiting for food to be plated. They may only remove their mask in the Dining Hall when they are seated and eating. FLIK service workers will prepare plated trays for each student. All self-serve options (salad bar, sandwich station) are closed. Pre-pack-aged sandwiches and salads will be avail-able. All items used including plates, uten-sils, and cups, will be disposable. FLIK will comply with all applicable local, state, and national health laws, including sanitizing the serving line between classes. FLIK employees and service workers will wear a face mask or cloth face covering. Able Services will clean and sanitize student dining hall seating between lunch groups.Chapel ServicesChapel Services are an integral part of the POPCS experience. We are committed to all students participating in weekly chapel services. As a school, we have four different Chapel experiences based on the school divisions. As the year begins, we will allow designated grade level/classes, that are socially distanced, to participate and lead Chapel services in the Fine Arts Center auditorium. Chapel services will be live-streamed for participation and worship in individual classrooms. On-Campus LearningField Trips As we begin the 2020-2021 school year, field trips, and the Upper School retreat, are on hold. Options to reimagine these and other gatherings to be safely held on campus will be evaluated. TAPPS Extracurricular ActivitiesTheatre, Band, Choir, Cheer, Drill and Athletic TeamsCo-curricular competitions governed by the Texas Association of Private and Parochial Schools (TAPPS) are currently scheduled to begin on August 18. For more information and updates: www.tapps.bizLarge Group GatheringsLimited group activities may be reimagined to take place outdoors, within large meeting spaces (gym or Fine Arts Center auditorium), or occur in a virtual format. We will follow local health initiatives and guidelines while encouraging social distancing. Recess and Physical EducationPhysical activity is vital for our children. Students will continue to participate in recess and physical education classes. Whenever possible, physical education classes and recess will be held outdoors to allow students more space to spread out. Hand sanitizer and access to handwashing will be provided before and after physical activities. Shared equipment will be avoid-ed when possible and will be regularly cleaned and disinfected when not possible.