2020-21 POPCS Operating Procedure

POPCS is committed to the educational, physical, mental, emotional, spiritual health,

and well-being of our students, faculty, and staff. The decisions and direction of our

school plan for 2020-2021 will continue to be directed by health experts, the Center for

Disease Control (CDC), and state and local ofﬁcials.

This document is designed to inform parents and families, in more detail, about our

RISE UP EAGLES! Plan, based on current information provided about COVID-19 and best

practices for all members of our community. While seeking to understand and meet

your needs, and recognizing that no plan will be perfect, we have created a reopening

document, that mitigates but does not eliminate the on-campus risk of exposure.

Parallel to the on-campus experience, we will be offering 100% Distance Learning. Like

our on-campus mission and through a variety of synchronous and asynchronous

opportunities, we are committed to Distance Learning students receiving a Christ-

centered exemplary education.

As part of the faculty summer professional development schedule, we will continue to

provide training in updated safety policies and procedures. Communication of

expectations to students will be provided as we return to campus. We are conﬁdent our

community, with grace, will adjust to our new procedures and protocols quickly as we

care for one another.

Our highest priority remains the safety of our students, faculty, and staff. We recognize

that there are many different beliefs on what is best, what is right, and what is true

concerning COVID-19. We ask that you respect and value our differences, opinions, and

ideas, as we navigate these challenging times together. For the children, families,

faculty, and staff of POPCS to be successful in learning and ministry, we must remain

prayerful, patient, ﬂexible, and adaptable. We know our community is loving and faith-

ful, and we look forward to all our EAGLE families RISING UP TOGETHER!

“BUT THOSE WHO HOPE IN THE LORD WILL RENEW

THEIR STRENGTH. THEY WILL SOAR ON WINGS OF

EAGLES; THEY WILL RUN AND NOT GROW WEARY,

THEY WILL WALK AND NOT BE FAINT.” ISAIAH 40:31

POPCS 2020-2021 On-Campus School Plan

Celebrating 40 Years, Prince of Peace Christian School provides

a Christ-centered exemplary education equipping students

as disciples and leaders for service and success.

Campus Leadership Team

Who is the Campus Leadership Team? What guidance is POPCS following

to establish health, safety, ministry, and learning protocols?

Does the Campus Leadership Team believe we can open responsibly

on-campus in August for learning and ministry?

Yes, and we wanted to provide each family with an option that would best serve them.

We continue to review available information regarding national and local health guide-

lines. We have developed and will continue to modify as warranted, a campus plan that

mitigates risks, knowing that all risk cannot be eliminated. As ministry and learning

begins, we believe we are best as a faculty and community to fulﬁll our mission and serve

your children’s educational, physical, mental, emotional, and spiritual needs when we

are united.

The Campus Leadership Team includes:

Chris Hahn (Headmaster)

Dr. Jeremy Lowe (Upper School)

Betsy Graham (Middle and Lower School)

Rachel Sosinski (Preschool)

Keesha Koehler (Early Learning Center)

Shantell Jarvis (Summer and After-School ZONE)

Tori Rush (Admissions)

Valerie Gabriel-Swenson (Communications)

Meredith Brady (School Manager)

Nurse Katie Morton

Tyler Burke (Athletics)

Rachel DuPree (Arts)

Brenda Jordan (CFO)

Patrick Carlove (Advancement)

ABLE Services-Property Management

We have also consulted:

JMS Inc. (HVAC)

Dr. Bill Hinz (Texas District Director of

School Ministry)

Dianna Bowen (Legal)

Texas Private Schools Association (TPSA)

Area and national Christian and

private school leaders

Hong Kong International School

Concordia International School Shanghai

Centers for Disease Control

Dallas and Collin County Health Departments

Texas Education Agency

Independent School Management

National Association of Independent Schools

The Campus Leadership Team continues to attend multiple educational webinars

regarding best practices and recommendations.

Our ﬁrst line of defense to help keep our com-

munity healthy is YOU! It remains imperative

that each of us is intentional in screening our

health and the health of our children.

POPCS families must be alert for signs of illness

in their children and must keep them home

when they are sick.

Additional temperature checks may also be

taken during the school day.

Additionally, all teachers and staff will take

their temperature and complete the electronic

health screening prior to arrival at school.

Teachers and staff will report to the school

administration if they have come into close

contact with an individual who is lab-con-

ﬁrmed with COVID-19, or they have COVID-19

symptoms.

Daily Health Screening

Notify POPCS Nurse

Katie Morton, RN at

972-598-1045 or

katie.morton@popcs.org

if they have been

diagnosed with

COVID-19, are awaiting

test results for COVID-19,

or have a family

member or other close

contact who has tested

positive.

This crucial information

allows POPCS to take

appropriate measures to

protect our community.

Parents will be required to take

their student’s temperature and

complete the electronic health

screening (on the POPCS App)

before arrival on campus daily.

Any student experiencing

COVID-19 symptoms (see next

page) should stay home, and the

family should notify the school.

COVID-19 Symptoms

In evaluating whether an individual has symptoms consistent with COVID-19, POPCS

may consider the following question:

Have they recently begun experiencing any of the following in a way

that is not normal for them?

COVID-19 symptoms currently recognized include the following:

cdc.gov/coronavirus

316475-B 07/21/2020

Symptoms can range from mild to severe illness, and appear

2-14 days after exposure to the virus that causes COVID-19.

This list is not all possible symptoms.

Please call your healthcare provider for any other symptoms that are severe or concerning to you.

Seek medical care immediately if someone

has emergency warning signs of COVID-19.

Muscle or body aches New loss of

taste or smell

Vomiting or diarrhea

Cough, shortness of breath or diﬃculty breathing Fever or chills

• Trouble breathing

• Persistent pain or pressure in the chest

• New confusion

• Inability to wake or stay awake

• Bluish lips or face

Will POPCS be equipped to test students, faculty, and staff for COVID-19?

POPCS is not equipped to perform testing. For information on testing, please reach out to

your primary care provider or POPCS Nurse, Katie Morton, RN.

COVID-19 Symptoms Outside of School and On-Campus

If a student or staff member experiences COVID-19 symptoms, this person should

NOT report to school or participate in other school activities.

PLEASE NOTE: The school will also use judgment on symptom presentation in coordination

with the clinical history of the staff/student.

POPCS will act quickly to isolate any student who exhibits COVID-19 symptoms while at

school. Families of students exhibiting symptoms will be notiﬁed by school clinic personnel

and are expected to pick up their children immediately.

POPCS will clean and disinfect the areas used by the individual who displayed COVID-19

symptoms. If needed, the affected child's classroom will be relocated to a different and

available empty classroom.

School Response for a Lab-Conﬁrmed Case of COVID-19

If an individual who has been in our school is lab-conﬁrmed to have COVID-19, the school

will notify the local health department in accordance with applicable federal, state, and

local laws and regulations.

POPCS will close off areas heavily used by the individual with the lab-conﬁrmed case (stu-

dent, teacher, or staff) until the non-porous surfaces in those areas can be disinfected, unless

more than seven days have already passed since that person was on campus.

Consistent with school notiﬁcation requirements for other contagious diseases, and legal

conﬁdentiality requirements, POPCS will notify all teachers, staff, and families of all students

in the affected division if a lab-conﬁrmed COVID-19 case is identiﬁed. This protocol also

includes lab-conﬁrmed cases among students, teachers, or staff who participate in any

on-campus activities.

COVID-19 Protocols

Two or more of the following symptoms: One or more of the following symptoms:

• Chills

• Fatigue

• Headache

• Muscle or

body aches

• Sore throat

• Fever

• Loss of taste or smell

• Uncontrolled cough

• Shortness of breath

or difﬁculty breathing

If a student or staff member is lab-conﬁrmed to have COVID-19 or experiences symptoms

of COVID-19, this person should not report to school or participate in other school

activities until ALL three of the following conditions are met:

10 days have passed since the positive test result or symptom onset

(whichever is earlier)

There has been improvement in symptoms

At least 24 hours have passed with no fever and without the use of

fever-reducing medication

If a student or staff member has COVID-19 symptoms and wants to return to campus

before completing the above criteria, the individual must obtain an alternative diagnosis

written- statement, signed by a physician, clearing the individual to return to school.

Once this note is provided to the school, the individual may return in accordance with the illness

guidelines as listed in the Family/Student Handbook.

If a student or staff member has close contact with someone who has a lab-conﬁrmed

case of COVID-19, this person should not report to school or participate in any school

activities. They should remain at home for 14 days from their last close contact with the

infected person. If the individual experiences symptoms of COVID-19 during the 14-day

quarantine period, he/she should self-isolate until the three criteria above have been met.

Close Contacts

An individual is considered to have been in close contact if:

• You were within 6 feet of someone who has COVID-19 for at least 15 minutes

• You provided care at home to someone who is sick with COVID-19

• You had direct physical contact with the person (touched, hugged, or kissed)

• You shared eating or drinking utensils

• They sneezed, coughed, or somehow got respiratory droplets on you

https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html

Campus Visitors

For the foreseeable future, campus visitors, including POPCS families, will not be allowed in the

school buildings during the school day. We are aware this expectation will be a frustrating and

disappointing change. We believe it is required at this time for the safety of the students, faculty,

and staff.

Return to School Guidelines

Grades 5-12

As we begin the year, students in grades 5-12 will be required to wear a parent-supplied face

mask (buff-style or gaiter-style) while on campus when social distancing is impossible. Cloth

and medical masks of any color or print will be worn, so long as the content is appropriate, as

determined by the division level principal. Valve masks are not allowed. Per current CDC

recommendations, face shields will not be allowed as a substitute for cloth face coverings.

Teachers will guide students in these grades as to when they will be allowed to remove

their face masks, if the location and activity allow for social distancing. Some examples for

removing masks are: while outside, when in the classroom, working independently, and

social distancing is possible. Face masks will be required when working in small groups,

carpool, passing periods, and while waiting for food in the Dining Hall.

Kindergarten-Grade 4

Kindergarten-Grade 4 students will wear face masks (buff-style or gaiter-style) for carpool

drop off and pick up, possible during transition times, while waiting for food in the Dining

Hall, and may be required at other times when not able to physical distance. Children are

asked to wear masks into the room as the day begins and teachers will provide direction

when to remove.

All Faculty and Staff

All Faculty and Staff will be required to wear face masks (buff-style or gaiter-style) entering

the building, when moving about the campus (hallways), and within the classroom while

working with children and colleagues. When working alone in classroom or ofﬁce, face

masks may be removed. Teachers may wear transparent face shields when teaching at the

front of the classroom (6 feet or more from students).

POPCS will provide a mask for those who may have forgotten, lost, or damaged their mask.

Face Masks and Coverings

POPCS Staff and Faculty will:

Continue to teach and reinforce washing hands and coughing/sneezing etiquette

among students and staff.

Practice frequent handwashing and sanitizing while advising and encouraging

students and staff to avoid touching their faces.

Make available alcohol-based hand sanitizing stations at school entrances, common

areas in the school, and classrooms.

Model and encourage the use of soap and water for at least 20 seconds . Alcohol-

based hand sanitizers can be used if soap and water are not readily available.

All children and staff will engage in hand hygiene

at the following times:

• Arrival

• When moving throughout the campus

• Before and after preparing food or drinks

• Before and after eating or handling food

• After restroom use

• After playing outdoors for recess or

Physical Education activities

Handwashing and Hand Sanitizers

Routine Cleaning and

Disinfecting

Non-porous surfaces are sprayed with

disinfectant and wiped down.

Such as, but not limited to:

• Classroom desks and chairs

• Countertops

• Handrails

• Light switches

• Handles on equipment

• Stair rails

• Door knobs and handles

Trash emptied and ﬂoors vacuumed daily.

Campus restrooms are cleaned throughout

the school day on a schedule. Restrooms are

disinfected and mopped each evening.

POPCS Dining Hall

Able Services will disinfect tables and chairs

in the Dining Hall during the lunch periods

and between lunch rotations of students.

Weekly Electrostatic

Cleaning And Disinfecting

Able Services will use an electrostatic

disinfecting sprayer weekly throughout

the campus. Electrostatic spray surface

cleaning is the process of spraying an

electrostatically charged mist onto surfaces

Campus Cleaning

and objects. Electrostatic spray uses a

specialized solution that is combined with

air and atomized by an electrode inside the

sprayer. Subsequently, the spray contains

positively charged particles that are able to

aggressively adhere to surfaces and objects.

Faculty, Staff, and Students

Cleaning Responsibilities

Teachers will use school-issued disinfectant

spray and wipes throughout the day in the

classroom.

Grades 6-12 Students, will sanitize their

hands and receive a disinfecting wipe to

clean their desk top and chair as they enter

the classroom. Disposable gloves will be

available to students if requested.

Students and teachers will also be asked to

use a disinfecting wipe to sanitize any shared

computer keyboards and mice.

Students will use proper hand hygiene

before and after cleaning to minimize

disease transmission.

ALL FACULTY, STAFF, AND STUDENTS

will practice frequent handwashing or

sanitizing.

POPCS contracts with ABLE Services for property management,

campus care, and janitorial services. ABLE Services will be on

campus, before, during, and after school cleaning and disinfecting

frequently touched surfaces.

The POPCS faculty, staff, and students will also have some cleaning responsibilities to keep

our campus safe.

Morning ZONE Childcare & After-School ZONE Childcare

Upper and Middle School, 7:40-7:55 a.m.

Upper School will be entering the building through the Upper School Commons, to the immediate

north as you come through the gates.

Middle School will enter through the double glass doors near the Clinic, which is to the immediate

south as you come through the gates. Students are to report directly to their ﬁrst class.

Preschool, and Kindergarten-Grade 5, 7:55-8:15 a.m.

Preschool – Grade 1 will be greeted and enter through the double glass south doors, to the west of

the Early Learning Center. Members of our staff will be available to assist each child to the classroom.

Grades 2-5 will enter at the main school entrance, the three glass doors facing Midway. Members of

our staff will be there to greet and assist each child to their classroom.

Early Learning Center, 7:30 a.m.

Early Learning Center children will be dropped off under the porte cochere at the Early Learning

Center entrance on the International Parkway side of the campus. The children will be greeted by

POPCS staff and walked into the Early Learning Center.

Upper School - 3:05 p.m. Students will be picked up along the south side of the Upper School.

Middle School - 3:05 p.m. Students will be picked up along the west side of the Prince of Peace

Lutheran Church Sanctuary.

Grade 5 - 3:15 p.m. Students will be picked up at the POPLC Adult Education building along the

south side facing International Parkway.

Grades 2-4 - 3:15 p.m. Students will be picked up along the north side of the POPCS Dining Hall.

Preschool- 3:00 p.m. & Grade 1 - 3:15 p.m. Students will be picked up in the south parking lot,

double glass doors, west of the Early Learning Center.

Early Learning Center - (ELC closes at 6:00 p.m.) Children will be picked up in front of the Early

Learning Center.

Drop-Off and Pick-Up

DROP-OFF

PM CARPOOL PICK-UP

As we begin the year, no morning

ZONE childcare will be provided, but

we hope to add it later in the year.

ZONE after-school care

will be available.

Classroom Layouts

As space allows, student desks and

work stations have been spread out, to

enhance social distancing. In some

classrooms, items have been removed

to create additional space. Consider-

ation of the student movement is part

of the on-campus option. We are bless-

ed in many cases with large classrooms

and smaller class numbers. Some

classes may be moved to a larger room

(POPCS Library, Upper School

Commons, and Middle School: Room

1049). As physical space and available

faculty allow we have opened other

sections of a speciﬁc

class.

On-Campus Learning

Hallway Movement

Signs indicating the determined hallway

ﬂow will be posted throughout the

campus. As we are able, POPCS faculty

and staff will monitor and encourage

social distancing guidelines.

Lockers and Cubbies

Lockers and cubbies for Preschool-Grade

12 will continue to be utilized. Locker

protocols will require increased spacing

and designated times of use to limit

crowding. As children arrive on campus,

they are to report to their ﬁrst period

classroom without going to their cubbies

or lockers. Teachers will dismiss students

to drop off and pick up learning materials

and supplies, as needed, from the class-

room.

School Supplies

Students in Preschool-Grade 5 will have

an individual school supply pack

delivered to their classrooms. Individual

classroom supplies will not be “pooled” or

shared this year.

Drinking Fountains

Drinking fountains will NOT be used at

this time. Students are encouraged to

bring their own water bottles labeled

with their names and grade level.

FLIK Dining Services

FLIK Dining Services at POPCS will continue.

Dining Hall procedures, seating, and

schedules will follow social distancing

guidelines. Faculty and staff, and students

(grades K -12) will be required to wear their

face coverings to and from the Dining Hall

and waiting for food to be plated. They may

only remove their mask in the Dining Hall

when they are seated and eating. FLIK

service workers will prepare plated trays for

each student. All self-serve options (salad

bar, sandwich station) are closed. Pre-pack-

aged sandwiches and salads will be avail-

able. All items used including plates, uten-

sils, and cups, will be disposable. FLIK will

comply with all applicable local, state, and

national health laws, including sanitizing

the serving line between classes. FLIK

employees and service workers will wear a

face mask or cloth face covering. Able

Services will clean and sanitize student

dining hall seating between lunch groups.

Chapel Services

Chapel Services are an integral part of the

POPCS experience. We are committed to all

students participating in weekly chapel

services. As a school, we have four different

Chapel experiences based on the school

divisions. As the year begins, we will allow

designated grade level/classes, that are

socially distanced, to participate and lead

Chapel services in the Fine Arts Center

auditorium. Chapel services will be

live-streamed for participation and worship

in individual classrooms.

On-Campus Learning

Field Trips

As we begin the 2020-2021 school year, ﬁeld

trips, and the Upper School retreat, are on

hold. Options to reimagine these and other

gatherings to be safely held on campus will

be evaluated.

TAPPS Extracurricular

Activities

Theatre, Band, Choir, Cheer, Drill and

Athletic Teams

Co-curricular competitions governed by the

Texas Association of Private and Parochial

Schools (TAPPS) are currently scheduled to

begin on August 18. For more information

and updates: www.tapps.biz

Large Group Gatherings

Limited group activities may be reimagined

to take place outdoors, within large meeting

spaces (gym or Fine Arts Center auditorium),

or occur in a virtual format. We will follow

local health initiatives and guidelines while

encouraging social distancing.

Recess and

Physical Education

Physical activity is vital for our children.

Students will continue to participate in

recess and physical education classes.

Whenever possible, physical education

classes and recess will be held outdoors to

allow students more space to spread out.

Hand sanitizer and access to handwashing

will be provided before and after physical

activities. Shared equipment will be avoid-

ed when possible and will be regularly

cleaned and disinfected when not possible.