EXHIBIT RULES AND REGULATIONS
Distribution of Printed Materials and
Canvassing by Industry
Canvassing in any part of the facilities used by POSNA is strictly
forbidden and anyone doing so will be asked to leave the meeting.
Distribution of advertising or printed material by the exhibitor outside
the exhibitor’s allotted space will not be permitted unless the distri-
bution or advertising is organized by POSNA.
Handouts and Giveaways
Distribution of samples of products and souvenirs of modest value
is permissible as long as such giveaways adhere to the guidelines
set forth by AdvaMed regarding Educational Items and Prohibition
of Gifts. Approval of samples must be obtained from POSNA. Dis-
tribution of such products or souvenirs will be allowed, provided it is
done in a dignied manner, does not create a nuisance, and causes
no interference with adjoining exhibits. Unapproved items will be
removed from the exhibit oor.
POSNA reserves the right to photograph exhibits and/or attendees
through the services of a POSNA ofcial vendor. Some of these
photos may be available on the POSNA and/or AAOS websites or
displayed in publications or material related to the Annual Meeting
and at IPOS. If you do not wish to have your booth
please let POSNA know by emailing firstname.lastname@example.org.
A security ofcer will be patrolling the Exhibit Area during the eve-
ning, night and early morning hours. However, we advise that you
do not leave laptops or other electronic portable devices or valu-
able equipment at your table at night. Please be sure your table is
covered when exhibit hours are closed. POSNA or AAOS will not be
responsible for lost or stolen items.
The exhibitor acknowledges that neither POSNA, the Ofcial Service
Contractor/Decorator nor the facility at which the meeting is held,
shall be obligated to maintain property, liability, or business interrup-
tion insurance covering the exhibitor. It is the sole responsibility of
the exhibitor to obtain such insurance and the exhibitor must do so
at his/her own expense.
Use of Company Data
Exhibiting Company data, lled out on the exhibitor registration form,
will be maintained in the POSNA database until such time that the
company should request that it be deleted. Please be advised that
the data (contact person, phone number and email) will only be
given to POSNA’s ofcial decorator for each meeting, only for the
purpose of sending information to the exhibitor regarding exhibit
materials, material handling and storage.
Subletting of Space
The subletting, assignment, or apportionment of the whole or any
part of an exhibitor’s space by the exhibitor is prohibited. Exhibitors
may not advertise or display goods in their exhibit other than those
manufactured or sold by them in the regular course of their busi-
ness. Exhibitors may not permit any other party to exhibit in their
space any goods other than those manufactured or distributed by
the contracting exhibitor.
Compliance with Local Ordinances
Licenses and permits required by local statute, ordinance or regu-
lation (if any) are to be obtained and paid for by the exhibitor. Each
exhibitor will be responsible for compliance with local health, re,
and safety ordinances and regulations. All products or services
exhibited must comply with all state and local regulations, and with
all current FDA regulations. POSNA has no further responsibility to
notify the exhibitors that this compliance is required.
Damage to Convention Center or Hotel Property
Exhibitors will be held responsible for any damage done to the
Convention Center or Hotel property by them, their employees or
agents. NO nails, tacks, or screws may be driven into the oor, wall,
or woodwork of the building. Posters and other materials cannot be
hung on the walls.
Exhibitors must strictly observe all city, state, and federal re laws.
Demonstration of products must be contained to the area of your
table and shall not be in the aisles. Please do not block the space
between tables and/or booths. The position/location of your table has
been approved by the local re Marshall and should not be moved.
Each Party agrees to indemnify, defend, and hold harmless the other
Party, its employees, director, agents, representatives and any afl-
iated organizations against any and all claims, judgments, fees, de-
mands, settlements and expenses (including reasonable attorneys’
fees) that are the result of the indemnifying Party’s (or its agents),
willful misconduct, negligence, or breach of duties described in the
Corporate Brochure. In the event a claim relates to the negligence
of both Parties, the relative burden of the claim shall be attributed
equitably between the Parties in accordance with the principles of
comparative negligence. This indemnication and hold harmless
agreement includes, but is not limited to, any and all claims, damag-
es, losses or expenses attributable to personal or bodily injury, sick-
ness, disease or death, or to damage to or destruction of tangible
property, including the loss of such property.