2018-2019 Annual Report : simplebooklet.com

A Message from Prime Time 10 Year Report Table of Contents Support for Children and Youth 6 Support for Out of School Time Programs 9 Support for Out of School Time Professionals 11 Support for the Out of School Time Field 15 Revenue Expenses 16 Board of Directors 17 Staff 17 As you read this report I hope you feel the sense of joy in the images we captured this year The out of school time field not only provides a safety net to families who need care for their children during unsupervised hours but also provides space for children to have a range of new experiences and growth opportunities in a lowstakes environment and the chance to just have fun We used a rocket graphic in the report to indicate that we are not slowing down in the pursuit of quality to support our community s children In August 2019 we released our long anticipated research Evidence of Positive Impact on Afterschool and Summer Programs in Palm Beach County A 10 year Validation Study of Prime Time s Integrated Quality Improvement System We are so pleased with the findings that support what we already knew high quality and consistency matter The researchers found that the more Prime Time services out of school time programs received the more they benefited Almost all programs that fully utilized our services improved in quality as measured by a validated assessment and more than half of programs improved dramatically The study also found that when programs improved in quality youth were more likely to increase and maintain social and emotional skills such as coping with strong emotions being sensitive to others needs making good choices and continuing to strive toward their goals That is great news as we just completed our second year of the Wallace Foundation funded Partnerships for Social and Emotional Learning Initiative this project takes a deep dive into social and emotional skill building for both adults and children at seven pilot schools and out of school time programs in Palm Beach County We are still learning from this work and look forward to sharing our insights There is much more good news to read in this report and we are grateful to the Children s Services Council Palm Beach County Youth Services Department and the Wallace Foundation for providing support to make this work possible We also would like to offer a heartfelt thank you to our colleagues on the Prime Time Board of Directors for their leadership and vision and to the outstanding Prime Time staff for advancing our vision into practice Thank you all for another great year In gratitude Nate Nichols Ph D Board President 3 Suzette L Harvey President CEO 4

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Prime Time s Model of Success Support for Children and Youth in Out of School Time Programs Community Partnerships Advocacy and awareness Expanded learning opportunities Out of school time community events Resource development Admin Professional Development Career advising Formal and informal career pathways Out of school Time Registry Research Scholarships and incentives Training sessions Quality Improvement Assess program quality based on Quality Standards for Afterschool Coach model support program improvement efforts Train programs to self assess Community Partnerships Quality Improvement OST Programs Youth Research Exploring youth engagement in expanded learning Gauging the impact of program quality on the social emotional success of youth Measuring the benefits of professional development trainings and supports Sharing knowledge Administration Communications Executive Office Finance Human Resources 5 Professional Development Youth Speak Out International Board Chair Arlene L Connelly left and Program Specialist and Facilitator William Desravines Jr right showcase participants purpose statements A Partnership that Brought Life Changing Experiences for Youth Prime Time and Youth Speak Out International a Prime Time expanded learning opportunity provider partnered to bring a life changing two week program Life s Purpose to the Palm Beach Regional Juvenile Detention Center for youth ages 14 18 years old Life s Purpose is designed to give the youth an opportunity to empower themselves and their families to live a more purposeful life As part of the program participants learned to operate production equipment to document their personal experiences Their stories were showcased at a culminating forum where they presented their personal mission purpose and three year goals to each other family friends mentors and professionals in the community Thank you for helping my son make a change in his life He now talks about having goals and wanting to finish high school stated one parent of a Life s Purpose participant I ve worked at DJJ for more than 15 years and Life s Purpose Youth Empowerment Program is one of the most effective life skills programs I have encountered Captain Welton Sanders Assistant Detention Center Superintendent Florida Department of Juvenile Justice Palm Beach Regional Juvenile Detention Center 6

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Support for Children and Youth in Out of School Time Programs Discovering Arts and Culture Program offering gives children and youth the opportunity to discover arts and culture dance music theater visual arts spoken word poetry digital arts writing and more opening up possibilities of future interest or career pathways with hopes to enrich their lives into adulthood Expanded Learning Opportunities In fiscal year 2018 2019 Prime Time served more than 30 000 children through our expanded learning opportunities The categories were updated and eight new providers joined the roster of existing ones that offer hands on activities to afterschool and summer sites New Expanded Learning Opportunity Girls on the Run Palm Beach 163 YOUTH SERVED When girls learn to encourage others they feel good about themselves too We re in sync with Prime Time Palm Beach County Inc sharing the importance of Social Emotional Learning skills in the afterschool space 342 YOUTH SERVED FAU Pine Jog connected children at Palmetto Elementary Afterschool Program with nature while teaching empathy by using innovative instructional practices through its Teaching Empathy through Nature program Supporting School day Academic Learning Program offering is related to but does not replicate the school day curriculum aligns with Next Generation Sunshine State standards addresses subjects such as but not limited to language arts literacy mathematics science social studies offers hands on active learning that is youth focused and encourages exploration and inquiry 837 YOUTH SERVED 2064 YOUTH SERVED 420 YOUTH SERVED Literacy Coalition of Palm Beach County Palm Beach Zoo 160 Going Wild for STEAM YOUTH SERVED Florida Fishing Academy 6543 Mobile Marine Lab YOUTH SERVED Devra Engineering for Kids Center For Creative Education CADRE Children at West Jupiter Community Group participated in Green Mouse Academy s Technology Arts Discovery Program where they learned problem solving and overcoming obstacles with LEGOs Our FIRST LEGO LEAGUE Summer Robotics Pilot Program at City of West Palm Beach South Olive Community Center Students are learning how to work as a team to program their robot to complete missions for points Thank you Prime Time Palm Beach County Inc for all of your support firstlegoleague intoorbit greenmouseacademy greenmousecafe Program offering addresses mind and body health explores mindfulness emotional awareness and emotion management for overall wellness physical activity such as running non competitive sports etc healthy eating habits or obesity prevention etc 561 YOUTH SERVED 777 YOUTH SERVED 440 Children at the at Coleman Park Afterschool Program learn the importance of cooperation and teamwork skills as they participate in the Literacy Coalition s Stories and STEM offering 7 YOUTH SERVED 1503 YOUTH SERVED YOUTH SERVED Exploring Technology Program offering focuses on computer programming coding robotics media production among other skills that provides children and youth vital exploration and discovery skills to apply in a variety of ways equipping them for the future 1592 YOUTH SERVED South Florida Science Center Aquarium Tech Trek 3242 YOUTH SERVED Green Mouse Academy Technology Arts 132 YOUTH SERVED 6471 YOUTH SERVED 101 ADULTS SERVED Curtanna Fencing 1247 YOUTH SERVED Digital Vibez Fitness Jamz Florida Introduces Physical Activity and Nutrition to Youth Inc Cooking Matters Young Singer of the Palm Beaches Prime Time Young Singers Choirs 1261 YOUTH SERVED Girls on the Run Palm Beach Girls on the Run YMCA of South Palm Beach County YMCA Physical Activity Wellness Junior Achievement of the Palm Beaches Treasure Coast Train the Trainer 1133 YOUTH SERVED Florida Fishing Academy Angling for a Healthy 827 Literacy Coalition of Palm Beach County Read Lead Succeed 270 The Arc of Palm Beach County Community Inclusion Program YOUTH SERVED ADULTS SERVED Youth Speak Out International Today s Technology and Communication Young Singers of the Palm Beaches provided children at Faith s Place Summer Camp with an opportunity to explore various aspects of musicianship world cultures emotions linguistics and teamwork through personal vocal freedom Leadership and Career Pathways Program offers skill development needed to succeed in school and in life and real world application including communication social skills public speaking basic financial and household management etc equipping children with foundational skills needed to be successful in life 176 YOUTH SERVED F A U Pine Jog Environmental Education Center Teaching Empathy through Nature Resource Depot Reimagine your World Creativity through The Boca Raton Museum of Art Meet a Master Create a Masterpiece Roadshow Caring for the Whole Child Green Mouse Academy Stories and STEM 746 Lake Worth Playhouse Multicultural Arts Program Junior Achievement of the Palm Beaches and Treasure Coast BizTown 46 YOUTH SERVED Network for Teaching Entrepreneurship Youth Entrepreneurship Challenge Youth from Galaxy Elementary Afterschool Program participated in a Startup Expo a culminating event after the Network for Teaching Entrepreneurship introduced and explored entrepreneurship Participants pitched their business ventures with the opportunity to earn up to 75 in the form of a stipend for engagement and attendance 8

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Support for Out of School Time Programs Programs that are part of the Palm Beach County Quality Improvement System QIS are assessed by external assessors using the Palm Beach County Program Quality Assessment tool PBC PQA In 2018 2019 with the support of the quality advisors and Prime Time trainings and other resources 113 programs increased their quality assessment score or maintained it above a 4 1 or higher on a 5 0 scale Palm Beach County QIS Programs by type 148 Total Palm Beach County QIS Programs 4 charter schools 33 community based centers 22 early learning centers 16 middle schools 7 municipalities On a scale of 1 very dissatisfied to 10 very satisfied OST programs rated their experiences with quality advisors with an average of 9 28 66 school district programs Support for Out of School Time Programs The Berkshire Elementary Afterschool Program used iMotivate funds to work on team building skills at the Escape Room in West Palm Beach 9 Out of school time programs that demonstrate an elevated commitment to the quality improvement process have the opportunity to participate in iMOTIVATE a voluntary performance based recognition program that awards financial incentives In 2018 2019 nine QIS programs became eligible to receive iMOTIVATE incentives totaling 33 programs The OST programs used their financial incentives toward national conferences program supplies field trips family events team building events and staff incentives Quality Improvement Project Manager Lynn Stanavitch discusses best quality improvement strategies with afterschool practitioners at the Boys Girls Clubs in Martin County We use all of the techniques and tools provided to us by Prime Time Our goals and the QIS are right in line with one another so the training and support we get to implement the things we consider priority are incredibly helpful Martin County Afterschool Director Being new in a director role it was helpful to have my QA quality advisor there to help me put my words into goals and ideas Martin County Afterschool Director Martin County Out of school Time Quality Improvement Initiative Partnering with the Children s Service Council of Martin County Prime Time launched the Martin County Out of School Time Quality Improvement Initiative to share what we have learned in supporting high quality out of school time programs Thirteen community based programs located in Martin County are part of the pilot year The initiative is modeled after the successful work that Prime Time has developed over the course of nearly 20 years to the OST community in Palm Beach County Recognized as one of the most established quality improvement systems across the country the Palm Beach County Quality Improvement System and has well developed services and incentives to support program staff in their efforts to deliver best practice strategies A dedicated quality improvement project manager employed by Prime Time works with leadership and front line staff at the OST programs to provide assessment and coaching at the communitybased sites funded by the Children s Services Council of Martin County 10

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Duplicated 1 126 Youth Development Educational Non Credit Pathways Non Duplicated Informal educational pathway developed in partnership with Palm Beach State College Funds granted to out of school time practitioners for field related classes conferences workshops and seminars 714 Duplicated 209 Non Duplicated Being able to receive Prime Time scholarship to pay for courses took a huge burden off my shoulders being a single mom working and caring for my children time staff at the seven PSELI pilot sites also received customized individual and group SEL coaching and modeling supports by the SEL specialist on a monthly basis to enhance their 11 As part of the multi year Partnerships for attended the SEL Academy pilot series where Social and Emotional Learning Initiative they learned experiential practice tools to PSELI funded by the Wallace Foundation build their adult social and emotional skills Prime Time launched its social and emotional and effectively model SEL to peers and youth learning SEL professional learning pathway as well as strategies to deliver daily Afternoon The SEL Academy comprised of an innovative Meetings a structured gathering with children eight part 24 contact hour training series and practitioner in a circle for approximately aligned with SEL coaching support to guide 30 minutes during afterschool using four out of school time staff in effective SEL components greeting sharing group activity implementation A total of 104 participants and afternoon message Out of school intra and interpersonal skills and capacity to effectively teach and model SEL during program time Sites also received support in engaging parents and families in SEL through modeling of practices during student advisory council SAC meetings the dissemination of a resources such as a one page infographic showing what SEL looks like from morning to night and SEL workshops offered to community partner organizations ACHIEVE Out of School Time Incentive Program Award A tiered incentive program rewarding practitioners for participating in trainings and earning certificates and degrees with an emphasis on best practices in youth development 400 Duplicated Katerina Petosa pictured middle assistant afterschool director and youth at Hidden Oaks Elementary Afterschool Program 248 Non Duplicated 26 19 School Age 40 Hour School Age Professional Certification Certificate 69 13 11 Director Credential Staff Credential School Age Non Credit Total Youth Development Educational Credit Pathway Formal educational pathway developed in partnership with Palm Beach State College Afterschool Practitioner Recipients SEL Specialist Knellee Bisram coaches Latearya Cunningham at a PSELI pilot site Pahokee Youth Enrichment Academy on probelm solving strategies she can use with youth Recipients 3 027 Scholarships Awarded Recipients SEL Academy and wrap around supports help practitioners embody social emotional learning and develop daily practices for self care and well being Prime Time s Director of Professional Development Katherine Gopie high fives afterschool practitioner while facilitating Homework Help a training that helps reconsider a time to help with homework as an opportunity to build relationships and nurture positive growth beyond merely getting the work done 161 training sessions offered covering 64 topics relating to quality out of school time Recipients Through professional development trainings scholarships financial incentives an array of networking events and one on one supports Prime Time works with out of school time professionals so they are skilled up and ready to create engaging and interactive environments that are filled with positive supports for our children Professional Development Trainings Offered Attendees Support for Out of School Time Professionals Professional Development Scholarships and Incentives 30 Youth Development College Credit Certificate 43 10 3 Associate s Degree Bachelor of in Science Degree Science Degree Human Services Youth in Supervision Development and Management Concentration Youth Development Concentration Credit Total Assistant Site Director Katerina Petosa at Hidden Oaks Elementary Afterschool Program received her School Age Professional Certificate as part of the Youth Development Educational Non credit Pathway The career advisor at Prime Time has really been my guidance I didn t really know much about the field when I walked into this and she was really able to explain the opportunity for growth Katerina Petosa 12

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Support for Out of School Time Professionals Anton Spalding is with Erica Tigner Brown OST Leadership Training Series Middle School Connections The First Blended Hybrid Training Offering by Prime Time The OST leadership training series offered directors and leaders the opportunity to learn about their unique leadership style and create professional development plans to improve their coaching and leadership skills Participants learned and practiced how to effectively support staff in their professional growth and development Prime Time offered a four part OST leadership training series for out of school time OST directors assistant directors and leaders The series was offered using a blended model with two online modules and two face to face trainings This series based training was created in response to feedback from OST practitioners and directors during focus groups who asked for more leadership training and online trainings Events In 2018 2019 Prime Time partnered with local organizations in Palm Beach County to bring out of school time professionals together to network learn and share Throughout the series the participants submitted artifacts through the Group Me online platform in between the modules and after the last training in the series Participants reported the strongest features of the training as great opportunity to get feedback from colleagues and an opportunity to grow as a leader and use these tools to help the frontline staff Participants said they will use skills and strategies Afterschool Assistant Director During a staff meeting I will go over staff expectations with the staff and help them determine where they need growth Afterschool Director on Mentoring Staff learned to impact their work in the future such as strategies for time management strategies strategies for becoming a more effective leader and helping the staff they supervise grow in their skills to improve the overall program October 25 2018 Prime Time invited OST practitioners partners funders and community officials to celebrate afterschool programs at Center for Creative Education Attendees heard from featured speaker Ricky Aiken founder Inner City Innovators and vocalists from Young Singers of the Palm Beaches Ninety two guests were attendance Motivate Inspire Create Tools to Fuel Your Purpose Passion A professional development event at the Greenacres Community Center featuring mini workshops with tools for the OST practitioner The Zone is Prime Time s convenient and everexpanding Facebook community of practice for middle school focused programs and professionals It is an invitation only group that provides access to inspiring videos articles and resources that complement training sessions It offers monthly prize opportunities convenient access to registration for Prime Time s in person middle school training series invitations to share photos videos and flyers showcasing activities events and achievements a platform for networking with peers and information and guidance to help run and promote Teen Advisory Councils More than 300 attendees attended a two day conference celebrating OST professionals Educational milestones were acknowledged and honored at the OST Recognition Breakfast and their commitment to the field was rewarded at the Advancing Afterschool Awards Speakers included President Ava Parker from Palm Beach State College and Denis Estimon of We Dine Together Practitioners attended an Exhibitor Showcase and professional development workshops Delray Parks and Recreation West Palm Beach Marriott Lights On Afterschool 2019 An end of year celebration South Florida Science Museum and Aquarium The Zone is an integral part of Prime Time s middle school focused outreach support and training follow up efforts May 16 2019 May 17 2019 An opportunity for OST professionals to visit with vendors that offer resources and services to their programs Winter Soiree Winter Soiree 2018 Learn how PrimeTime can help your program to develop an effective Teen Advisory Council at your site Afterschool Symposium 2019 Resource Fair 2019 December 12 2018 During 2018 2019 membership in The Zone grew to 58 out of school time practitioners Additionally more than 40 content posts featuring resources articles videos photos discussions scholarship offers and prize opportunities were shared with practitioners for a total of more than 250 informative posts since The Zone began Members have expressed appreciation for the group commenting on how enjoyable and informative it has been Afterschool Symposium 2019 January 22 2019 Lights On Afterschool Palm Beach County Coffee With a Cause November 29 2018 13 I will help staff members pick core competencies they want to work on and help them reach their goals Council members at the Achievement Centers Village Academy teen program held a teen council meeting last month to discuss important topics at their site They showed OUTSTANDING leadership and communication skills Village Academy staff and adult facilitators should be VERY PROUD of these amazing young people The Amazing OST Race 2020 September 27 2019 QIS Director s Gathering More than 100 QIS directors attended Prime Time s annual gathering themed Igniting Hearts and Mind Village of Royal Palm Beach Cultural Center March 7 2019 April 9 2019 September 18 2019 The Amazing Out ofSchool Time Race It s Your Earth Day Prime Time and FAU Pine Jog ELO Launch Party First annual scavenger hunt like race that included immersive skill building and teamwork Meaningful gathering that consisted of mindfulness and earth conscious activities Palm Beach Zoo FAU Pine Jog and Environmental Center More than 100 OST practitioners attended a festive showcase of expanded learning opportunity providers Clayton E Hutchinson Agricultural Center 14

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Support for the Out of School Time Field Social and Emotional Learning Gains in Palm Beach County Revenue Expenses Prime Time 2018 2019 Revenue 7 970 831 Milestones during Year 2 of the multi year Partnerships for Social and Emotional Learning Initiative included record breaking attendance at a SEL Palm Beach County Summer Institute productive cross site communities of practice facilitated teambuilding at a Wallace Foundation convening in Scottsdale Arizona intensive skill building opportunities during a new OST SEL Academy series and more positive bonds adding SEL topics to popular family events or ensuring that site level data collection proceeded without a hitch Afterschool staff were always more than willing to reflect upon and improve their SEL practice whether it meant fine tuning elements of Morning and Afternoon Meeting squeezing SEL signature practices into staff meetings finding creative ways for school day and afterschool program staff to connect helping non instructional staff forge More than 90 of surveyed staff at participating pilot schools reported that SEL professional development has changed the way they interact with children and an impressive 97 report feeling confident they can help children develop social and emotional competencies SEL has unmistakably become business as usual In Kind Contributions 2 Foundations 10 OST SEL Academy training on facilitated by Prime Time SEL Specialist Knellee Bisram GovernmentExpanded Learning Support 40 8 Children at Westgate Elementary Afterschool Program participate in Afternoon Meeting a structured gathering that includes a greeting sharing group activity and afternoon message GovernmentProgram Support 50 Admin 6 Community Outreach 8 Exploring Technology 9 Research 7 Leadership Career Pathways 1 A workshop led by Prime Time s Director of Community Partnerships Nicole Edwards was among the top 25 out of more than 200 sessions offered at the National Afterschool Association annual convention in New York City in March 2019 Entitled Igniting Leaders with Communities of Practice Nicole 15 infused storytelling and rich dialogue to lead workshop participants through a series of experiences to help them consider elements that are necessary to ignite and inspire afterschool leadership With more than 80 workshop attendees Nicole s workshop exceeded room capacity Prime Time was awarded grants from the Children s Services Council of Palm Beach County The Wallace Foundation Palm Beach County Youth Services Department Children s Services Council of Martin County and Walter Adi Blum Foundation Inc Prime Time 2018 2019 Expenses 7 006 144 Supporting the School Day Academic Learning 13 Prime Time Workshop Listed in Top 25 at NAA Conference For the fiscal year ended September 30 2019 Prime Time s total revenue was 7 970 831 including grant revenue of 7 038 984 and other revenue of 931 847 from foundations donations interest income and inkind contributions Discovering Arts and Culture 5 PD and Training 21 For the fiscal year ended September 30 2019 Prime Time s total expenses were 7 006 144 consisting of program expenses of 6 565 183 94 and administrative and general expenses and fundraising expenses of 440 961 6 Caring for the Whole Child 16 QIS 14 16

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Board of Directors Officers Nate G Nichols Ph D President Community Volunteer Alison Adler Ed D Vice President Consultant Lawrence Gordon Treasurer Vice Mayor Town of Haverhill President Phoenix Mediation Angela Prudenti Secretary Senior Counsel Sachs Sax Caplan Members Kiwana Howell Director Extended Learning Out of School Time The School District of Palm Beach County Reuben B Johnson III Member Community Volunteer Erin McColskey Community Volunteer Lindsay Wallace Senior Communications Advisor NextEra Energy Inc Suzette L Harvey ex officio President CEO Funder Acknowledgment Prime Time gratefully acknowledges the generous support of its funders Their investments have made it possible for Prime Time Palm Beach County to develop an array of supports to increase capacity of out of school time providers to deliver high quality programs to the children and youth of Palm Beach County Staff Administration Deana Jo Booker Chief Operations Officer Controller Suzette L Harvey President CEO Katie Jacob Communications Manager Paola Cedeno Event and Data Management Specialist Joey Hefferan Communications Assistant Celine Provini SEL Project Lead Julie E Meyer Human Resources Generalist Enid Tavares Office Administrative Assistant Kimberly Terranova Executive Operations Administrator Maria Valle Prime Time is particularly grateful for the continued support of its primary funder the Children s Services Council of Palm Beach County Financial Business Specialist Community Partnerships Dante Drummer Community Partnerships Specialist Nicole Edwards Director of Community Partnerships Professional Development Knellee Bisram SEL Specialist Jennifer Jones Professional Development Manager Patricia Sasson STEAM Specialist Katherine Gopie Director of Professional Development Elisa Moro Career Advisor Anton Spalding Middle School Professional Development Specialist Jennifer Newball Professional Development Assistant Nicole Tarsia Professional Development Scholarships and Incentives Specialist Jinel Trinity Instructional Design Specialist Quality Improvement Yolanda Adams Quality Advisor Patrick Freeland Quality Improvement Manager Rose Newbold Assessment Manager Junior Beauzier Quality Advisor Andrea Hurtado Quality Advisor Lynn Stanavitch Quality Improvement Initiative Project Manager Teal Chance Director of Quality Improvement Rebecca Moore Weatherspoon Quality Advisor Anita Winkis Quality Advisor In addition Prime Time gratefully acknowledges the following funders for their contributions greater than 5 000 for the 2018 2019 fiscal year The Wallace Foundation Palm Beach County Youth Services Department Children s Services Council of Martin County Walter Adi Blum Foundation Inc Research Stefania Giannella Research Associate 17 Stacey Rashford Research Assistant Annick Eudes Jean Baptiste Research Manager As of September 2019 18

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2018-2019 Annual Report

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