OUR HOPES |OUR STAFF NEWSLETTER Issue 2 22 Our HOPES |Our Staff Newsletter Hoboken & Plainfield October 2015 WELCOME TO OUR 51ST YEAR OF HOPES! IN THIS ISSUE HOPES Dines to Donate at Houlihan’s Weehawken By: Marisa Gerke A good time was had by all who attended HOPES’ fundraising event at Houlihan’s on August 31st. Following an agency-wide professional development day, HOPES staff, board, community partners, and friends made . their way to Houlihan’s Restaurant located in Weehawken, NJ for good food, fun and a worthy cause! Houlihan’s recently started fundraiser nights called "Dine to Donate" as a way of giving back to the community. Participating organizations have an opportunity to select a specific day to hold their fundraising event and promote it to their staff, customers and community partners. Ten percent of the sales are given back to the organization if the event raises less than $1,000 and 15% if $1,000 or more is raised. HOPES participants managed to raise $1,171 which put us at 15% over the threshold. It was a fun evening for all who attended. We appreciate HOPES’ staff and supporters who took the time out of their busy schedules to have a night of fun and also raise some money for a worthy cause. Updates to Policies & Procedures Ask HR Page 2 Employee Spotlight Page 3 Wellness Challenge Page 3 Updates on our Projects Page 4 Focus on Our Programs Page 5 Update on the HS Grant Development Page 5 Making an Impact Page 6 IT Corner Page 6 Work Anniversaries Page 7 Birthdays Page 7 Survey Results/Strategic Planning In picture: Jonathan Cuevas, BJ Palencia, Jesse Roman Page 2 A Page from Our Annual Report In picture above: The ladies of HOPES Page 2 Page 7
OUR HOPES  OUR STAFF NEWSLETTER  Issue 2  22  Our HOPES  Our Staff Newsletter  Hoboken   Plainfield October 2015  WELCOME ...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 2 ASK HR PAYCOM Reminders By: Jessica Palencia Updates to Policies & Procedures By Jessica Palencia, HR Director Personal Leave of Absence In order to clarify the agency’s Leave Policy, this month, the Board of Directors approved revisions in the language of the policy. The change consisted in part of the addition of the following language: “Whether a request for personal leave of absence will be granted, including the amount of personal leave time off requested, will depend upon the employee’s position in a department, the department’s operating needs, as well as the employee’s job performance and length of service.” Additionally, clarification was also included that in the case when a personal leave of absence immediately follows an Family Medical Leave Act leave (FMLA), the personal leave must be requested in writing and submitted for approval in advance in order to allow for time of its review, and approval or denial and notification of the requester, before the expiration of the FMLA leave. HOPES is constantly updating its Employee Self-Service (ESS) portal available through PAYCOM in order to make documents and information as accessible as possible. Employees can access their ESS portal 24/7. Earlier last week, PAYCOM notified employees via email that a document was awaiting review in ESS. That document was the most current version of the Personnel Policies & Procedures, which requires an electronic signature from every staff member. PAYCOM will generate reminders until a pending document is approved and signed. Other examples of documents that may need review and signature are training materials, insurance notices, and policies. Additionally, new standard documents are uploaded to ESS for your reference and use as needed. PAYCOM Employee Self-Service is quickly becoming a one-stop shop for frequently requested forms and information! PROCEDURE FOR CALLING OUT SICK • All staff must call 201-656-3711, press option “4”, follow the prompts, and leave a message in English with the following information no later than two hours prior to start time: o Name o Site o Classroom # (if applicable) o Work hours o Reason for absence • Staff members scheduled for 7:30 am duty who cannot report to work due to illness or another emergency should contact their supervisor in addition to calling the sick box by 5:30am. • Transportation staff who cannot report to work should contact their immediate supervisor by 5:00am in addition to calling the sick box. A PAGE FROM OUR ANNUAL REPORT "ANYONE CAN DO ANY AMOUNT OF WORK, PROVIDED IT ISN'T THE WORK HE IS SUPPOSED TO BE DOING AT THAT MOMENT." --ROBERT BENCHLEY To view our full Annual Report please visit our website at www.hopes.org!
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2  2  ASK HR PAYCOM Reminders By  Jessica Palencia  Updates to Policies   Procedur...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 3 ² Favorite place to live: Hawaii. ² Motto, Personal Mantra or Favorite Quote: “To make legions fall you must enhance your ambition.” ² I’m happiest when: Sleeping. What I fear most: Time (lack of it). Employee Spotlight: Mary Caldwell ² What do you do for fun? I like watching movies, cooking, and working out. *Editor’s note: Mary Caldwell is the first HOPES employee in our Employee Spotlight! ² Who are three artists you would choose to listen to for the rest of your life? ² 1) Usher ² 2) Luther Vandross ² 3) Mary J Blige by Saynab Maalin Mary has worked at HOPES since March 2008, and recently obtained her Personal Trainer certification through the National Academy of Sports Medicine and has a specialization in Group Personal Training. Mary will be contributing health and wellness tips to the staff newsletter and will be assisting with the agency’s wellness initiatives. Residence: Jersey City ² Inhabitants at my residence: My boyfriend. ² Years with and current position with HOPES: 7 years. ² What I like best about working for HOPES: Keeps you on your toes, you are always learning. ² Before working at HOPES, what was the most unusual or interesting job you’ve ever had? None that I can think of. ² What are two goals you are trying to accomplish this year? ² 1) Deadlift twice my body weight ² 2) Get a galaxy S5 ² How do you plan to accomplish these goals? Firstly, I will go to the gym more consistently and secondly by looking for good deals online. ² What is your favorite memory: My favorite work memory was when a bunch of us from Community Programs completed our community outreach earlier than expected and went to IHOP to end up running into Simona. We tried to be inconspicuous but she came up to us and said, “Hi.” There was really no need to hide we had a half day and it was Simona’s day off. ² Before working at HOPES, what was the worst job you've ever had? My first job, working as a candy/smoothie vendor at the mall. ² Before I die, I would like to (top 3 items on bucket list): 1. Live to see the birth of a greatgrandchild 2. Get a second degree 3. Travel ² What is your proudest moment at HOPES: When clients I have not seen in a while come to me to thank me for my instruction. ² If you were stuck on an island what three things would you bring: 1. Bear Grylls 2. Magic Lamp 3. A deed for the island ² If you could switch your job with anyone else within HOPES, whose job would you want? No one’s. ² If given a chance to be anyone in the world, who would you like to be for a day? Warren Buffett. "To Make legions fall you have to enhance your ambition.” Editor’s note: This is the 1st of a series of articles focused on introducing strategies to maintain health and well-being. WATER DRINKING CHALLENGE By Mary Caldwell Directions: You have 2 choices for this challenge: Drink eight 8 ounces glass of water a day (64 ounces total) Drink half your body weight in ounces (e.g. if you weigh 200lbs., you’ll drink 100 ounces of water a day which is, eight 12.5 ounce glasses of water). Hint: You can have your eight glasses during the following times: • When you wake up. • With breakfast. • When you get to work. • Before lunch. • After lunch. • When you get home. • With dinner. • Before you go to bed.
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2  3     Favorite place to live  Hawaii.    Motto, Personal Mantra or Favorite Quo...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 4 Electrical Generator Installation Kitchen Replacement Work The new generator has been mounted and is waiting for the final phase of the Electrical Power and Distribution project. Kitchen Project is about 70% complete and scheduled to be completed by the end of September 2015 pending notice of new award. Updates on Facilities Projects By Danny Blackmon Boiler Replacement Work Boilers have been replaced. Project is approximately 98% complete. The contractor has wrapped the pipes. They are making minor adjustments. Electrical Distribution & Power The survey of all the existing electrical panels, wiring & distribution has been done. Phase 2 of this project is expected to be completed by December 2015 with Phase 3 beginning in January 2016 pending notice of award. Annex Addition & Rooftop Playground HOPES had its Ground Breaking Ceremony on August 18th, 2015. Project bids were received on July 22, 2015. A contract has been awarded however; work cannot begin until new grant is awarded. Work is schedule to start in mid October 2015 pending receipt of award. COMPLETED WORKS Electrical Upgrade-Phase1-Transformer The transformer Project is 100% complete. Steel gates have been installed around the transformer and are waiting for the final phase of the Electrical Power and Distribution project. Elevator Replacement The elevator has been installed but the project ran into delays prior to inspections. These delays were due to the need of some additional work by the alarm company project and some interior flooring needed inside the cab and outside the entrance of the elevator on each floor. We are hopeful that we can resolve these issues in the upcoming couple of weeks and expect the project to be complete by the end of the October 2015 pending final inspections.
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2  4  Electrical Generator Installation  Kitchen Replacement Work  The new generat...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 5 OUR PROGRAMS Update on the Head Start Grant Development By Joselyn Estevez-Vargas HOPES Receives First Place Grant Award of $15,000 By: Marisa Gerke In preparation for the agency’s response to a competitive request for proposal for Early Head Start and Head Start Services for Plainfield and Hoboken/Jersey City, the management team has secured the services of grant developer, Kathy Wiener. Ms. Wiener’s role in working with the team is to facilitate and develop a project timeline, and prepare a successful grant application to retain services to low- income families in the communities already served by HOPES. Ms. Wiener’s work with the management team includes supporting the creation of a conceptual design and approach to HOPES’ Head Start/Early Head Start program for the next five years. She provides guidance and consultation in the development of a program logic model to guide the proposal preparation. Ms. Weiner poses critical questions regarding the extent to which draft submissions completely and adequately address the application requirements and selection criteria. She makes recommendations for potential improvements and/or enhancements to the content and presentation of the proposal, and provides consultation and support to members of the team to strengthen the quality and competitiveness of the application to be submitted. The management team has been working with Ms. Wiener since May and through a series of work meetings the group has started to define the elements that will be included in the final grant submission to yield the most desirable outcome, which is for HOPES CAP, Inc. to be awarded the same service area for Early Head Start and Head Start programs to continue to meet the needs for the neediest of expectant women, children ages birth to five and their families in Plainfield and Hoboken, with Early Head Start services to Jersey City residents. The anticipated due date for the grant to the Office of Head Start at the Agency for Children and Families is November 30, 2015. The grant award will be announced in mid-2016. During a special event hosted on September 23rd at the Trenton Museum, HOPES CAP, Inc. was one of three finalists selected to pitch their innovative program idea to a team of panelists. The pitch was for continued funding to support HOPES’ Like a Boss: Teens and Digital Media Entrepreneurship Program. This program targets low-income youth who reside in Hudson County, New Jersey in an effort to connect them with the entrepreneurial skills, digital media expertise and social media exposure necessary for success in the 21st Century, technologydriven world and to prepare them for Science, Technology, Engineering, Arts and Mathematics (STEAM) college and career pathways. Following a successful pitch given by Community Education Manager, Dominque Tornabe, HOPES was awarded top prize of $15,000 to support the continuation of the Like a Boss program. SECRET OF SUCCESS THE SECRET OF SUCCESS IS TO DO THE COMMON THINGS UNCOMMONLY WELL." --John D. Rockefeller
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2  5  OUR PROGRAMS Update on the Head Start Grant Development By  Joselyn Estevez-...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 6 MAKING AN IMPACT HOPES Professional Development Day Roaring 20s Gala Fundraising Event By Tatiana Ferraro By Tatiana Ferraro Each year HOPES staff participates in Professional development training. This year Pre-Service began on August 27th at the Plainfield location and the 31st at the Hoboken location. HOPES believes in the professional development of their staff. On the 31st the entire agency was gathered at the Rue building to receive professional development. Some of the sessions included emergency preparedness, examples of security drills, communication during emergencies, steps for evacuations, and the proper way to use to a fire extinguisher. On October 15th, 2015 HOPES CAP, Inc. will hold its annual fundraiser. The gala will be located at 301 Garden Street at the David E. Rue Building. Many local businesses have been generous in contributing donations to the event. All net proceeds of the donations will be used to provide financial aid scholarships to school aged children in order to afford them the opportunity to attend after school programs and summer enrichment camps that will be offered. This year’s gala will have volunteers from BJ’s Wholesale, Stevens Institute of Technology and Kohl’s. There are a limited number of tickets for staff available for only $50, please get yours soon!! ASK IT CORNER By: BJ Palencia SMILE BREAK "NEVER DOUBT THAT Need to make changes to your office phone? Go to: https://officesuite8.broadviewnet.net /webadmin/login/9087691240 • • • • • • Check the company directory Your personal details Phone options Auto-Attendant Call Groups Automated Attendant Prompt A SMALL GROUP OF THOUGHTFUL, COMMITTED PEOPLE CAN CHANGE THE WORLD. INDEED. IT IS THE ONLY THING THAT EVER HAS." --MARGARET MEAD A boss was complaining in a staff meeting the other day that he wasn’t getting any respect. Later that morning he went to a local sign shop and bought a small sign that read, “I’m the Boss”. He then taped it to his office door. Later that day when he returned from lunch, he found that someone had taped a note to the sign that said. “Your wife called, she wants her sign back!”
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2  6  MAKING AN IMPACT HOPES Professional Development Day  Roaring 20s Gala Fundra...
OUR HOPES |OUR STAFF NEWSLETTER | Issue 2 "THERE ARE FEW, IF ANY, JOBS IN WHICH ABILITY ALONE IS SUFFICIENT. NEEDED, ALSO, ARE LOYALTY, SINCERITY, ENTHUSIASM AND TEAM PLAY." WILLIAM B. GIVEN, JR. 7 THANK YOU FOR YOUR YEARS OF DEDICATION! TWILLA D APONTE JENNY CAIZA KENNETH FACEY ALICIA FLORES ROSALYN GONZALEZ JOANNA IP STEPHANIE JOHNSON DEBRA JONES JANETH P LANDAZURI HAICEL LAZALA KROHN IDANIA MERCADO BETHANNE MONETTI GLENROY MOORE SOFIA M NEVES TRACEY OWATE MERCEDES I POALASIN JEANNETTE ESCALANTE NORMA RIVERA EDWIN ROMERO BERKI A VILLAR CRUZ 10/26/1998 10/16/2013 10/11/2012 10/14/2008 10/14/2004 10/31/2011 10/27/2009 10/28/2013 10/09/2009 10/15/2010 10/19/2009 10/09/2007 10/28/2013 10/02/2013 10/17/2011 10/14/2009 10/15/2012 10/09/2014 10/09/2012 10/09/2014 RESULTS FROM STAFF AND BOARD SURVEYS BEING USED IN THE STRATEGIC PLANNING PROCESS FLOR ALVARENGA TWILLA D APONTE YELITZA CALVACHE JONATHAN S CUEVAS DEENA Y DAVENPORT BEASLEY JOSELYN ESTEVEZ VARGAS JULIA I FERRER MICHAEL GARCED MARISA M GERKE MICHELE HINDS ELIZABETH JIMENEZ VANESSA LARA MAGDA NOGALES JEANNETTE PONCE ESCALANTE MARIA C RIVAS LIGIA JACKELINE ROMERO CLAUDIA ROMERO LISA M RUSSO MILDRED SOLER CELIA TORRES ANGELICA VASQUEZ SONIA VEGA VELAZQUEZ DAISY GLASGOW MARITZA VILLAR ABREU BERKI A VILLAR CRUZ YASMENDA S WHEELER 10/27 10/22 10/23 10/11 10/13 10/14 10/13 10/16 10/09 10/23 10/11 10/09 10/12 10/25 10/08 10/11 10/10 10/26 10/08 10/14 10/14 10/19 10/25 10/04 10/06 10/29
OUR HOPES  OUR STAFF NEWSLETTER   Issue 2   THERE ARE FEW, IF ANY, JOBS IN WHICH ABILITY ALONE IS SUFFICIENT. NEEDED, ALSO...