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EMPLOYEE HANDBOOK
EMPLOYEE HANDBOOK
TABLE OF CONTENTS Welcome Purpose of Handbook Employment At Will Equal Opportunity Eligibility for Employment Evaluation Period Employee Classifications Punctuality Illness and Absence Dress Code Solicitation and Distribution Non Fraternization Work Habits Personal Telephone Calls Name Tags X Ray Certification CPR Professional Activity Suggestions Housekeeping and Care of Equipment Security Meal Periods Payroll Overtime Benefit Eligibility Holidays Personal Time Sick Time Vacation Time Family Medical Leave Bereavement Time Jury Duty Medical Insurance Workers Compensation Insurance Drugs and Alcohol Dental Associates Dental Plan 401K Plan Eligibility Employee Contribution Investment Options Safety Glasses Inclement Weather Fire Procedure Review Schedule Sexual Harassment E Mail and Internet Policy Work Related Complaints Termination Procedure Index REVISED 1 2015 Page 1 Page 2 Page 2 Page 2 Page 3 Page 3 Page 3 Page 3 Page 3 Page 4 Page 4 Page 5 Page 5 Page 6 Page 6 Page 6 Page 6 Page 7 Page 7 Page 7 Page 7 Page 7 Page 7 Page 8 Page 8 Page 8 Page 9 Page 10 Page 11 Page 12 Page 12 Page 12 Page 12 Page 12 13 Page 14 15 Page 16 Page 16 Page 16 Page 16 Page 16 Page 16 Page 17 Page 17 Page 17 18 Page 18 19 Page 19 Page 19 Page 20
TABLE OF CONTENTS Welcome Purpose of Handbook Employment At Will Equal Opportunity Eligibility for Employment Evaluation P...
Dental Associates of Connecticut Employee Handbook WELCOME On behalf of all the members of the Dental Associates staff WELCOME Dental Associates was founded in 1971 by Drs William Snyder and Lawrence Daum based on several successful concepts that are aptly described in our vision and mission statements DENTAL ASSOCIATES VISION Every day we commit to enriching the lives of our patients through Quality Dental Care a General Doctors and Specialists working together in one office b A knowledgeable friendly and caring staff c A pleasant stress free environment with great customer service d Convenient locations and extended hours DENTAL ASSOCIATES MISSION To provide quality dental and personal care to all our patients in a relaxed and comfortable environment in which patients feel welcomed accepted secure and confident in the care that they are receiving To believe that satisfying all our patients is our most important goal To be professional consistent competent trustworthy compassionate caring and reliable To provide opportunities for growth enrichment and consideration for all employees to be a place where we like and want to come to work each day Again welcome to Dental Associates You have been chosen to be a part of this special team Robert Aledort DMD President 1
Dental Associates of Connecticut Employee Handbook WELCOME On behalf of all the members of the Dental Associates staff, WE...
Dental Associates of Connecticut Employee Handbook PURPOSE OF HANDBOOK This Handbook will acquaint employees with Dental Associates employment policies and benefits THIS HANDBOOK IS NOT A CONTRACT EXPRESS OR IMPLIED GUARANTEEING EMPLOYMENT FOR ANY SPECIFIC DURATION OR GUARANTEEING ANY SPECIFIC TERMS OR CONDITIONS OF EMPLOYMENT Dental Associates reserves the right to revise the Handbook at its discretion Revisions will be distributed to employees EMPLOYMENT AT WILL All employees of Dental Associates are as AT WILL employees This means that the employee or Dental Associates may terminate the employment relationship at any time with or without cause The at will employment status cannot be changed unless it is done expressly and unambiguously in the form of a written contract signed by both the employee and an authorized representative of Dental Associates EQUAL OPPORTUNITY Dental Associates provides equal employment opportunities to all employees and applicants without regard to race color religion age sex pregnancy marital status disability national origin ancestry present or past history of mental disorder mental retardation learning disability sexual orientation status as a Vietnam era or special disabled veteran or any other status protected by federal state or local law This policy applies to all areas of employment including recruitment hiring training and development promotion transfer termination layoff compensation and all other conditions and privileges of employment in accordance with applicable federal and state laws Dental Associates is committed to complying with all applicable federal state and local laws ensuring equal employment opportunities for qualified individuals with disabilities Accordingly Dental Associates prohibits any discrimination against qualified individuals with disabilities qualified individuals who have records of disabilities or who are regarded as having disabilities and qualified individuals who have a relationship or association with individuals with known disabilities In order to fulfill its commitment Dental Associates will make such reasonable accommodations as may be appropriate to enable qualified individuals with disabilities and others protected by applicable law to perform the essential functions of the employment positions that such individuals hold or desire unless such accommodations would impose an undue hardship on the Company Employees or applicants requesting accommodations should do so by making such requests known to their immediate supervisor or other member of management so that the parties may engage in an interactive process to explore possible reasonable accommodations We are fully committed to these principles and to obtaining the cooperation and understanding of these efforts by all of our employees 2
Dental Associates of Connecticut Employee Handbook PURPOSE OF HANDBOOK This Handbook will acquaint employees with Dental A...
Dental Associates of Connecticut Employee Handbook ELIGIBILITY FOR EMPLOYMENT All newly hired employees will be expected to complete a true and accurate application for employment as well as the employment eligibility form I 9 attesting to eligibility for employment under the rules set forth by the United States Department of Justice Immigration Naturalization Service EVALUATION PERIOD All new employees and employees who have been rehired after previously working at Dental Associates will be subject to a six month evaluation period upon the commencement of employment Employees may be transferred or terminated at Dental Associates discretion during the evaluation period The satisfactory completion of the evaluation period shall not change the employee s at will employment status EMPLOYEE CLASSIFICATION The following terms are referred to throughout this Handbook in the context of various policies and benefits The definitions are as follows Full Time Employee An employee who works at least an average of thirty 30 or more hours per week during each month Part Time Employee An employee who works an average of sixteen to twenty nine 16 29 hours per week during each month Per Diem Employee An employee without a regular weekly schedule who works on a need only basis PUNCTUALITY All employees are expected to be on time All clinically related staff dental assistants treatment coordinators and hygienists must be ready to work 30 minutes prior to their scheduled shifts unless directed otherwise by their supervisor Tardiness is not acceptable it affects our schedule staff and patients In addition employees should not clock in any earlier than 30 minutes prior to their scheduled shift without approval of their supervisor Failure to adhere to either policy may result in disciplinary action which may include termination ILLNESS AND ABSENCE In the event of illness or absence the employee is to notify his or her direct supervisor between 6 00 and 6 30 a m on the day of their absence DO NOT LEAVE A MESSAGE WITH THE ANSWERING SERVICE Consult the directory given to you at orientation for the appropriate phone number 3
Dental Associates of Connecticut Employee Handbook ELIGIBILITY FOR EMPLOYMENT All newly hired employees will be expected t...
Dental Associates of Connecticut Employee Handbook DRESS CODE All employees are expected to dress appropriately for a business and health care setting Employees should project a clean neat and professional appearance at all times A patient s impression of the office is a composite of all the personnel with whom they come in contact as well as the office surroundings Facial and tongue piercing are not allowed Tattoos must not be visible We should dress in a way that shows respect for our patients pride in ourselves and in our work Attire for the clinical setting should consist of wrinkle free uniforms or scrubs colored street jeans are not acceptable as scrubs White socks stocking must be worn with clean all white leather shoes including white soles Discretion must be used with undergarments when wearing all white Canvas is not permitted per OSHA regulation Hair shoulder length or longer must be tied back Hands and nails must be clean and well groomed Nails should be short in length only light colored polish should be worn Artificial nails and wraps are not allowed per OSHA regulation Necklaces bracelets and long earrings are not to be worn in the clinical environment since they trap bacteria Whenever clinical personnel are working outside of the clinical environment in an administrative capacity attire should be professional for the business setting Attire for non clinical personnel should consist of business type attire Clothing that is too tight fitting or too short for professional health care setting is therefore unacceptable Miniskirts and or high slit skirts as well as tank tops spaghetti straps oversized armholes or revealing tops that show any kind of cleavage and or midriff are not allowed Shoes should be kept clean and professional in appearance Care must be taken when walking in the clinical areas when wearing sandals or open toed shoes Unacceptable footwear includes Flip Flops Crocs and Slippers Chemicals and sharp objects are present and could present a hazard Hair and nails must be clean and well groomed Due to patient and employee allergies perfume and or cologne must be worn with discretion Please be considerate of those around you and keep scents barely noticeable Any employee that fails to adhere to the dress code will be required to punch out correct the problem and return to work in a timely fashion SOLICITATION AND DISTRIBUTION Distribution of advertising material handbills or other literature in working areas of the offices of Dental Associates is prohibited at any time Direct solicitation of an employee by another employee and or patients is prohibited while either the person doing the soliciting or the person being solicited is on working time Working time is the period when an employee is required to perform his or her job duties 4
Dental Associates of Connecticut Employee Handbook DRESS CODE All employees are expected to dress appropriately for a busi...
Dental Associates of Connecticut Employee Handbook NON FRATERNIZATION Romantic relationships involving employees of Dental Associates may cause serious problems with actual or potential conflicts of interest and complaints of favoritism In addition to claims of partiality romantic relationships between employees may result in claims of sexual harassment in the workplace This policy applies to all employees without regard to the gender or sexual orientation of the individuals involved All employees of Dental Associates professional managerial and non managerial are strictly forbidden from fraternizing or becoming romantically involved with other employees when in the opinion of Dental Associates their personal relationships may create a potential conflict of interest cause disruption create an uncomfortable or unprofessional work environment or present concerns regarding supervision safety security or morale It is the responsibility of any employee involved with a fellow employee to immediately and fully disclose the relevant circumstances to the employee s supervisor so that a determination may be made as to whether the relationship violates this policy Violations of this policy including any failure to report the existence of a relationship inconsistent with it may result in demotion separation by reassignment or discipline up to and including termination WORK HABITS A fair and friendly attitude is the key to getting along with fellow employees Being a good team member is one of the most important aspects of job performance Eating and or drinking in treatment rooms or sterilization labs or any other area where there is direct patient contact are not permitted Drinks at the front desk area should be kept in an enclosed container and out of sight of patients at all times DO NOT eat or drink in view of patients Gum chewing is not allowed SMOKING IS NOT PERMITTED ON DENTAL ASSOCIATES PREMISES Each employee has specific closing duties which he or she is expected to complete before leaving at the end of the work day The employee may begin these duties before the last patient leaves as long as such duties do not interfere with patient care services Any employee who finds themselves with free time is to offer that time to anyone who could use assistance with his or her job responsibilities Scrubs and or lab jackets as well as masks that have been worn during patient treatment or sterilization procedures are not allowed at the lunch table 5
Dental Associates of Connecticut Employee Handbook NON FRATERNIZATION Romantic relationships involving employees of Dental...
Dental Associates of Connecticut Employee Handbook PERSONAL TELEPHONE CALLS Since the office phone system is usually busy it is requested that all staff members cooperate in the use of the office phone for business related calls No long distance personal phone calls should be placed without the permission of a supervisor Receiving or making personal calls should be for an urgent reason and any routine phone calls should be made away from the office after working hours However should a personal call become necessary the employee should NOT use any phones from the front desk area phones located in the staff lounge must be used To not interfere with normal business operations personal cell phones must be shut off during regular business hours and stored in a locker or pocketbook Checking messages and or returning cell phone calls should be done during clocked out time i e lunch As mentioned above any urgent emergency calls can be forwarded to you through the regular office phone system NAME TAGS In order to assist our patients in identifying staff all employees in contact with patients are required to wear a name tag while at work Operations group employees should have their name tags visible when meeting with patients Dental Associates will supply name tags to the applicable employees If a name tag is lost the employee will receive a replacement name tag However if the replacement tag is lost the employee will be responsible for the cost of any further replacement name tags X RAY CERTIFICATION To comply with state regulations all assistants need to be x ray certified within 6 months of employment Failure to receive such certification may result in termination Dental Associates will pay for the first test If you do not pass you will be required to take it again at your own expense CPR TRAINING To better serve our patients all dental assistants treatment coordinators and hygienists are required to attend and pass CPR training As a convenience to our staff Dental Associates will continue to provide the option of receiving this training at our offices but will not be providing any compensation in the form of salary 6
Dental Associates of Connecticut Employee Handbook PERSONAL TELEPHONE CALLS Since the office phone system is usually busy,...
Dental Associates of Connecticut Employee Handbook PROFESSIONAL ACTIVITY All employees are encouraged to be active in their professional organizations and to take advantage of continuing education opportunities There will be times when staff members are required to attend a continuing education program Any employee asked to attend a seminar will be paid for his or her work time and seminar related expenses The individual is requested to share his or her experience with others during the next scheduled staff meeting Each office will schedule staff meetings on an as needed basis Employees should check the office schedule as to the time The employee will be compensated for his time in attending the meeting if attendance is mandatory SUGGESTIONS Dental Associates encourages employees to make constructive suggestions which will improve the services we provide or will increase our effectiveness and efficiency Suggestions should be given to the employee s immediate supervisor HOUSEKEEPING AND CARE OF EQUIPMENT Good housekeeping and sanitation procedures are important considerations in good dental care Employees should keep the office neat clean and orderly Employees should stop to pick up papers straighten magazines or otherwise improve the appearance of the office Employees should also report breakage or equipment in need of repair to their immediate supervisor SECURITY Each office is equipped with a security system designed to protect equipment drugs records etc It is the responsibility of any staff member who is given a set of keys to learn the procedure of opening and closing the office properly MEAL PERIODS Meal periods will be assigned according to the individual employee s job description All employees ARE REQUIRED to take a one hour unpaid meal period unless the employee s supervisor approves a different meal time All employees who work more than 7 consecutive hours are required to have at least a thirty minute unpaid meal break This break must be taken after the first 2 hours of work or before the last 2 hours of work The mandatory meal break may be taken as part of the one hour unpaid meal period but is not in addition to such unpaid meal period PAYROLL Employees are paid bi weekly as approved by the State of Connecticut No additional advances or loans will be given in between pay periods 7
Dental Associates of Connecticut Employee Handbook PROFESSIONAL ACTIVITY All employees are encouraged to be active in thei...
Dental Associates of Connecticut Employee Handbook OVERTIME Hourly employees who are not exempt from overtime requirements pursuant to Connecticut Law shall be paid at one and one half times their regular hourly rate for all time worked in excess of forty 40 hours in a week Overtime will be computed based only on hours actually worked during the week Sick Personal days bereavement days holidays and vacation days are not hours actually worked and will not be included in calculating the weekly hours for overtime purposes Employees must have prior authorization from their supervisor in order to work overtime This authorization is required whether the overtime work is to take place before or after the normal workday BENEFIT ELIGIBILITY Benefits are available based on employment classification Full time and part time employees receive the specified benefits Doctors do not receive any benefits other than the health insurance benefits Per Diem employees do not receive any benefits Employees will not receive continuous employment credit for purposes of employment benefits such as vacation holiday sick pay unless they successfully complete the six month evaluation period and their employment continues past the initial six month period HOLIDAY The following days shall be recognized as holidays during which all Dental Associates offices will be closed 1 2 3 4 5 6 New Year s Day Memorial Day Fourth of July Labor Day Thanksgiving Christmas Day All full time and part time employees who have completed at least six months of continuous employment with Dental Associates will be paid for the above holidays Full time employees will receive 8 hours per day holiday pay and part time employees will receive 4 hours per day holiday pay Any absence on the last scheduled work day before a holiday or the first scheduled work day after a holiday must have the prior authorization of the employee s supervisor in order for the employee to receive pay for the holiday If the scheduled day is not worked the holiday will not be paid unless there is a doctor s authorization If a holiday falls within a vacation that day will not be deducted from the employee s vacation days however extension of the employee s vacation time to include a holiday requires the prior permission of the immediate supervisor 8
Dental Associates of Connecticut Employee Handbook OVERTIME Hourly employees who are not exempt from overtime requirements...
Dental Associates of Connecticut Employee Handbook PERSONAL TIME SICK TIME New Full time and Part Time employees who are not covered by the Paid Sick Leave Act Public Act 11 52 and who have completed six months of continuous employment with Dental Associates will begin to accrue 10 hours personal sick time F T and 6 hours P T per quarter three calendar months starting from the first month after the six month initial evaluation period through the end of the first year All personal sick time F T 40 hours per year and P T 24 hours per year will be available for immediate use with the start of each new calendar year Dental Associates will pay each employee for any personal sick time remaining unused at the end of each calendar year based on the employee s current rate of pay at that time Personal sick time may not be carried over from one calendar year to the next calendar year If an employee intends to use a personal sick day the employee must notify his or her immediate supervisor forty eight 48 hours in advance of the absence unless an emergency exists or the employee is ill In the event of an emergency or illness the employee must notify his or her immediate supervisor between 6 00AM and 6 30AM the day of the absence DO NOT LEAVE A MESSAGE WITH THE ANSWERING SERVICE Consult the directory given to you at orientation for the appropriate phone number Vacation days may not be used in lieu of sick days Certain team members that qualify as service workers as defined by the Paid Sick Leave Act will be entitled to paid sick leave in accordance with the provisions of such Act Please direct any questions concerning whether you qualify as a service worker and are covered by the Paid Sick Leave Act to Human Resources 9
Dental Associates of Connecticut Employee Handbook  PERSONAL TIME SICK TIME New Full-time and Part Time employees, who are...
Dental Associates of Connecticut Employee Handbook VACATION TIME Our vacation policy is based upon the average number of hours WORKED per week The vacation hours you qualify for are determined by the hours worked as recorded in your past year s time clock payroll records Your average hours must exceed the next segment level in determining your vacation pay Those employees who have not been with us for one full year will have their next years vacation based upon the hours worked for the 52 week period starting from their date of employment In other words instead of using the calendar year the year used will be their first full year of employment FULL TIME AVERAGE HOURS WORKED PER WEEK Yrs of Service 30 1 4 YEARS 5 9 YEARS 10 YEARS 60 90 120 32 64 96 128 34 36 38 68 102 136 72 108 144 76 114 152 40 80 120 160 PART TIME AVERAGE HOURS WORKED PER WEEK Yrs of Service 3 4 YEARS 5 9 YEARS 10 YEARS 16 16 32 48 18 18 36 54 20 20 40 60 22 22 44 66 24 24 48 72 26 26 52 78 28 28 56 84 Time earned by an employee for vacation days must be used in the calendar year in which it is accumulated unless approved by the Administrator Approval will be based upon the needs of the practice It is highly recommended that whenever possible staff take off at the same time as their doctor While Dental Associates will try to accommodate staff we will not be able to guarantee a full 32 hour week if their doctor is on vacation Staff members wishing to take more than one week vacation at a time must have approval from their Office Manager or the Administrator Vacation time shall be paid at the employee s current rate of pay at the time the vacation is taken No carryover of vacation time will be permitted Additional unpaid vacation may only be taken at the discretion of the employee s supervisor When an employee s employment terminates after completing one year of employment the employee will not be paid for unused accrued vacation and or sick personal days Requests for vacation time that are not made in writing at least two months in advance may not be honored If two employees submit a vacation request for the same time period the vacation time will be determined at the discretion of the employee s supervisor s All vacations must have the approval of the employee s direct supervisor and the needs of Dental Associates 10 VACATION HOURS PER YEAR
Dental Associates of Connecticut Employee Handbook VACATION TIME Our vacation policy is based upon the average number of h...
Dental Associates of Connecticut Employee Handbook FAMILY MEDICAL LEAVE Pursuant to the Federal Family and Medical Leave Act Dental Associates provides eligible employees twelve 12 weeks of unpaid leave during a one 1 year period and pursuant to the State Family and Medical Leave Act Dental Associates provides eligible employees sixteen 16 weeks of unpaid leave during a two 2 year period for the following reasons 1 Birth and care of a newborn child as long as the leave is completed before the child s first birthday 2 The placement of a child for adoption or foster care as long as leave is completed before the one year anniversary of the initial placement 3 To care for a spouse child or parent with a serious health condition or 4 The serious health condition of an employee resulting in the inability to perform his or her normal work duties Pursuant to the Federal Family and Medical Leave Act employees are eligible if they have worked for at least twelve 12 months and for at least 1 250 hours for Dental Associates over the course of the twelve 12 months preceding the commencement of leave Employees are eligible pursuant to the State Family and Medical Leave Act if they have worked for at least twelve 12 months and for at least 1 000 hours for Dental Associates over the course of the twelve 12 months preceding the commencement of the leave If an employee is eligible for leave pursuant to both the Federal and State Acts he or she may have unpaid leave for twelve 12 weeks in a one year period or unpaid leave for sixteen 16 weeks in a two year period but not both An employee must provide at least thirty 30 days advance notice when the leave is reasonably foreseeable The employee must also provide certification by the health care provider of the eligible employee or of the son daughter spouse or parent of the employee regarding the serious health condition An employee may elect to substitute paid leave vacation sick persona time for any part of the leave period No additional vacation time will accrue while an employee is on leave During the Family Medical Leave Dental Associates will maintain the employee s health insurance coverage under the Group Health Care Plan then applicable The employee must pay his or her contribution toward the insurance premiums for that period of time If an employee decides not to return from the leave Dental Associates is entitled to collect all health insurance premiums paid for the employee during the leave unless the employee fails to return to work because of the continuation recurrence or onset of a serious health condition that entitles the employee to leave or the occurrence of other circumstances beyond the control of the employee The employee must provide certification from a health care provider regarding his or her inability to return to work To the extent possible on return from the family medical leave the employee will be restored to the position of employment held by the employee when the leave started or will be restored to an equivalent position The employee must provide certification from his or her health care provider of the employee s ability to resume work 11
Dental Associates of Connecticut Employee Handbook FAMILY MEDICAL LEAVE Pursuant to the Federal Family and Medical Leave A...
Dental Associates of Connecticut Employee Handbook BEREAVEMENT TIME Full time employees who have completed one continuous year of employment with Dental Associates may request up to 3 days off with pay when there is a death in their immediate family Immediate family is defined as a parent grandparent in laws sibling spouse or child Bereavement time will not be counted towards hours worked for purposes of overtime pay JURY DUTY Dental Associates recognizes an employee s obligation as a citizen to participate in civic responsibilities Therefore an employee will be excused from work during the period of jury duty Employees must notify Dental Associates of the date s they are to report to court If the employee works 30 or more hours per week and is called for jury duty on a regularly scheduled work day he or she will be paid his or her regular hourly rate for the first five 5 days of jury duty Any subsequent days will be paid for by the State of Connecticut at a rate set by law MEDICAL INSURANCE Medical insurance is offered as a benefit to full time employees on the first of the month after 60 days of continuous employment have been completed Participation in the medical insurance benefit is voluntary Employees who elect to participate are required to contribute to the cost of this insurance The contributory amounts may change as conditions dictate Employees will be notified of such changes through memos posted in each office A summary of the coverage provided by the medical plan is contained in the benefits book provided by the current health care carrier WORKER S COMPENSATION INSURANCE Connecticut employers are subject to the State Workers Compensation Act One of the objectives of the Workers Compensation Act is to provide income and medical benefits to employees for work related injuries The cost for this insurance is paid by Dental Associates DRUGS ALCOHOL Dental Associates is concerned about the possession and use of alcohol or illegal or unauthorized controlled substances in the workplace This concern is based upon the effect that the use of these substances has on an employee s job performance Use of these substances on the job may adversely affect an employee s work performance efficiency safety and health and therefore seriously impair the employee s value to Dental Associates In addition the use of these substances on the job is a potential danger to the welfare and safety of other employees and patients and exposes Dental Associates to risk of property loss or damage or injury to other persons 12
Dental Associates of Connecticut Employee Handbook BEREAVEMENT TIME Full-time employees who have completed one continuous ...
Dental Associates of Connecticut Employee Handbook Accordingly the following rules standards of conduct apply to all employees on Dental Associates property or on Dental Associates time including lunch and rest periods The following are strictly prohibited 1 Possession use of or working under the influence of alcohol or any illegal or unauthorized controlled substance while on the job 2 Driving a company vehicle or driving a personal vehicle on Dental Associates business while under the influence of alcohol or any illegal or unauthorized controlled substance 3 Distribution sale or purchase or offering to distribute sell or purchase alcohol or any illegal or unauthorized controlled substance while on the job 4 The use of other drugs including prescription drugs and over the counter drugs when such use may impair the employee s ability to safely perform his her job or may affect the safety and well being of others Any employee who violates the above rules standards of conduct is subject to discipline up to and including immediate termination even for a first violation Dental Associates may also bring the matter to the attention of law enforcement authorities Any employee who is using prescription or over the counter drugs that may impair his her ability to safely perform his her job or that may affect the safety or well being of others must notify a supervisor of such use immediately before starting or resuming work Any employee who fails to do so is subject to discipline up to and including termination even for a first violation If Dental Associates determines that the use of such prescription or over thecounter drugs will not significantly affect the employee s job performance the employee may be allowed to continue normal job responsibilities If Dental Associates determines that impairment or a safety threat may exist the employee may be temporarily reassigned if possible to a position where such an impairment will not adversely affect job performance and safety If reassignment is not possible or feasible the employee may be given a leave of absence without pay or may use any earned paid vacation time or floating holidays until Dental Associates determines that the employee is able to safely return to work 13
Dental Associates of Connecticut Employee Handbook  Accordingly, the following rules standards of conduct apply to all emp...
Dental Associates of Connecticut Employee Handbook DENTAL ASSOCIATES DENTAL PLAN In order to obtain the Employee Courtesy for dental work employees must schedule all appointments through their office manager Staff must also clock out before any dental work is to be done Financial arrangements must be made in accordance with Dental Associates financial guidelines and a contract must be signed before work is done FAILURE TO COMPLY with the above will result in the loss of the discount and the employee will be held responsible for the full balance If an employee leaves Dental Associates with a dental balance in existence then he or she will pay full fee for all dental treatment provided during the 180 days prior to termination date Dental Associates provides dental benefits to its employees in accordance with the following schedule Full Time 3 Months 3 mos 6 mos 6 mos 1 year 1 year 5 years 5 years Employee Preventative Basic Major Ortho Preventative Basic Major Ortho Preventative Basic Major ConventionalOrtho Invisalign Ortho Preventative Basic Major ConventionalOrtho Invisalign Ortho No Coverage No Charge No Coverage No Coverage No Coverage No Charge No Charge No Coverage No Coverage No Charge No Charge Pay lab only 75 discount 75 discount on total fee plus 50 discount on lab fees No Charge No Charge Pay lab only 75 discount 75 discount on total fee plus 50 discount on lab fee Family spouse children including step children when the employee has joint custody or is legal guardian to th the 19 birthday or up to age 23 if a full time student No Coverage Preventative No Charge Basic No Coverage Major No Coverage Ortho No Coverage Preventative No Charge Basic 25 Discount Major No Coverage Ortho No Coverage Preventative Basic Major ConventionalOrtho Invisalign Ortho Preventative Basic Major ConventionalOrtho Invisalign Ortho No Charge 50 discount 50 discount 50 discount 50 discount on total fee plue 50 discount on lab fees No Charge 80 discount 50 discount 50 discount 50 discount on total fee plus 50 discount on lab fee Note IV sedation will receive 50 discount if administered by our oral surgeon If administered by Dr Burgess or any outside anesthesiologist no discount will be given 14
Dental Associates of Connecticut Employee Handbook DENTAL ASSOCIATES DENTAL PLAN In order to obtain the Employee Courtesy ...
Dental Associates of Connecticut Employee Handbook Part time 16 hrs minimum 3 months 3 mo 2 year 2 year 5 years 5 years Family spouse children including step Employee Preventative Basic Major Preventative Basic Major ConventionalOrtho Invisalign Ortho Preventative Basic Major ConventionalOrtho Invisalign Ortho children when the employee has joint custody th or is legal guardian to the 19 birthday or up to age 23 if a full time student No Coverage No charge 25 discount No coverage No charge 50 discount 50 discount 25 discount 25 discount on total fee plus 50 discount of lab charges No charge 50 discount 50 discount 25 discount 25 discount on total fee plus 50 discount on lab charges Preventative Basic Major Preventative Basic Major ConventionalOrtho Invisalign Ortho Preventative Basic Major ConventionalOrtho Invisalign Ortho No Coverage No coverage No coverage No coverage 50 discount 25 discount No coverage 25 discount 25 discount on total fee plus 50 discount on lab charges No charge 25 discount 25 discount 25 discount 25 discount on total fee plus 50 discount on lab charges Definitions Preventative Basic Major Exams X rays cleanings fluoride sealants Fillings bleaching direct bonding perio scaling root canal extraction emergencies Any service not considered preventative or major Crowns bridges dentures space maintainers or any service involving dental laboratory Periodontal surgery Orthodontics Implants all components will be considered to be lab charges 15
Dental Associates of Connecticut Employee Handbook  Part-time 16 hrs minimum   3 months 3 mo. -   2 year  2 year -   5 yea...
Dental Associates of Connecticut Employee Handbook 401K PLAN Dental Associates has a 401 k Plan that eligible employees can use to save for retirement The plan has two distinct parts Employee Contributions which you elect to defer from your paycheck and Employer Contributions which the company contributes on your behalf ELIGIBILITY After 6 months of employment and 1000 hours worked all employees over the age of 21 years are eligible to enroll in the 401 k EMPLOYER CONTRIBUTION Currently Dental Associates gives an employer contribution to all eligible participants an amount equal to 3 of compensation You do not have to make any salary deferral to receive this contribution The contribution will automatically start at the earliest fiscal quarter following your eligibility enrollment period Dental Associates has the right to amend this contribution in the future as allowed by law INVESTMENT OPTIONS The plan is participant directed account All participants can choose from a selection of investment opportunities for their 401K Plan money If a participant does not give instruction on how they would like the account invested contributions to their account will be deferred to the plans qualified default investments as allowed by law Participants may change the investment direction at any time SAFETY GLASSES One pair of non prescription safety glasses are provided to employees by Dental Associates free of charge INCLEMENT WEATHER Under most circumstances all of our offices stay open during inclement weather If an employee is concerned about his or her driving safety and wishes to leave before the end of the work day Dental Associates will attempt to accommodate the request However employees will only be paid for time actually worked If the offices are closed due to inclement weather employees will also only be paid for time actually worked 16 Dental Associates of Connecticut
Dental Associates of Connecticut Employee Handbook 401K PLAN Dental Associates has a 401 k  Plan that eligible employees c...
Employee Handbook FIRE PROCEDURE In the event of fire evacuation of the building will be as follows All staff patients and guests should exit the building as quickly as possible without creating a situation of panic All personnel are required to know the locations of fire extinguishers and all fire exits Specific instructions are located in the Standard Operating Procedure S O P manuals found in each office REVIEW SCHEDULE Performance reviews will take place at the completion of one year of employment and each successive year thereafter A merit increase in pay may take place at the evaluation times when solely in the opinion of Dental Associates it is warranted Employees rated as unsatisfactory by managers will be given a detailed improvement plan written by their doctor supervisor or manager If the employee is still unsatisfactory after 90 days he she will be terminated SEXUAL HARASSMENT 1 Policy It is the policy of Dental Associates that all employees male and female have the right to work in an environment free from all forms of sexual harassment Sexual harassment is specifically prohibited as unlawful and against stated company policy Any behavior constituting sexual harassment is not welcome it is personally offensive it debilitates morale it interferes with work effectiveness and it may result in disciplinary action up to and including dismissal 2 Definition Unwelcome sexual advances requests for favors and other verbal or physical conduct of a sexual nature constitute sexual harassment when a Submission to such conduct is either an explicit or implicit term or condition of employment or b Submission to or rejection of the conduct is used as a basis for making employment decision or c The conduct has the purpose or effect of substantially interfering with an individual s work performance or creating an intimidating hostile or offensive work environment 17 Dental Associates of Connecticut Employee Handbook
Employee Handbook FIRE     PROCEDURE In the event of fire, evacuation of the building will be as follows  All staff, patie...
3 Complaint Procedure Complaints of sexual harassment should be reported to the employee s immediate supervisor If the immediate supervisor 1 is unavailable 2 hasn t done what the employee feels is appropriate or 3 is the person about whom the employee is complaining the complaint should be taken to any partner of Dental Associates or Human Resources Management will conduct an investigation of the complaint and upon completion will make a determination regarding the complaint and if warranted take appropriate disciplinary action Management shall disseminate this policy among all personnel Discrimination or retaliation against any employee who makes a good faith sexual harassment complaint is prohibited E MAIL INTERNET POLICY This policy sets forth Dental Associates policy on electronic mail Internet usage including electronic mail messages sent or received via the Company s Internet gateway This policy is to be followed by all employees who have access to Dental Associates electronic mail system and web browsing capabilities ELECTRONIC MAIL INTERNET SOCIAL MEDIA USAGE Dental Associates provides access to the internet and use of email for business related purposes As a result all electronic mail messages are the property of Dental Associates The equipment services and technology provided to access the internet also remain at all times the property Dental Associates and Dental Associates reserves the right to monitor internet traffic and retrieve and read any data composed sent or received through our online connections and stored in our computer systems Users therefore should not have any expectations of personal privacy with respect to any message sent received or stored on Dental Associates electronic mail system The inappropriate use of E Mail or the internet can result in termination of your access to these services and or immediate disciplinary action including termination Below are listed examples but not limited to of E Mail internet use that Dental Associates specifically forbids Harassment including any discussions of a sexual discriminatory or profane nature Unlawful activities Excessive personal communications Derogatory or defamatory discussions Discussions regarding employee performance Sending or promoting the distribution of unsolicited and unnecessary junk mail e g chain letter advertisements or other communications that represent a waste of valuable time or computer resources for either our own company or others Users are reminded that electronic mail messages may contain confidential information or patient information Users should avoid unnecessary or unauthorized disclosure 18 Dental Associates of Connecticut Employee Handbook
3. Complaint Procedure Complaints of sexual harassment should be reported to the employee   s immediate supervisor. If the...
Rules of conduct as outlined in this handbook and in other policies also apply to social networking activity Employees are expected to conduct themselves in a professional manner and to be courteous and fair at all times Postings that may include discriminatory remarks harassment threats of violence or similar inappropriate or unlawful conduct will not be tolerated and may subject you to disciplinary action up to and including termination Behavior and content that may be deemed malicious obscene threatening or intimidating that disparages Dental Associates its employees or patients or that might constitute harassment or bullying are similarly prohibited Moreover the use of social media during work hours for personal purposes is not allowed WORK RELATED COMPLAINTS It is possible in a work environment for employees to occasionally experience a work related problem The best way to resolve it is with the employee s immediate supervisor who will assist in solving the problem informally Any staff member having a problem and or question regarding any aspect of office policy personnel or protocol should pursue it first with his or her immediate supervisor Incidents that cannot be discussed with an immediate supervisor should be discussed with any officer of Dental Associates or with Human Resources TERMINATION PROCEDURE This Employee Handbook is not a binding employment contract but a set of guidelines for employees The Handbook is subject to change from time to time and does not confer any obligation on Dental Associates or any right to employment Dental Associates explicitly reserves the right to modify any of these guidelines at any time and without notice Notwithstanding any of these guidelines employment may be terminated at any time for any or no reason with or without notice either by the employee or by Dental Associates 19 INDEX
Rules of conduct as outlined in this handbook, and in other policies, also apply to social networking activity. Employees ...
401K Plan Benefit Eligibility Bereavement Time CPR Dental Associates Dental Plan Dress Code Drug and Alcohol Eligibility for Employment Eligibility E Mail and Internet Policy Employee Classifications Employee Contribution Employment At Will Equal Opportunity Evaluation Period Family Medical Leave Fire Procedure Holidays Housekeeping and Care of Equipment Illness and Absence Inclement Weather Index Investment Options Jury Duty Meal Periods Medical Insurance Name Tags Non Fraternization Overtime Payroll Personal Telephone Calls Personal Time Sick Time Professional Activity Punctuality Purpose of Handbook Review Schedule Safety Glasses Security Sexual Harassment Solicitation and Distribution Suggestions Termination Procedure Vacation Time Welcome Work Habits Workers Compensation Insurance Work Related Complaints X Ray Certification 20 Page 16 Page 8 Page 12 Page 6 Page 14 15 Page 4 Page 13 Page 3 Page 16 Page 18 19 Page 3 Page 16 Page 2 Page 2 Page 3 Page 11 Page 17 Page 8 Page 7 Page 3 Page 16 Page 20 Page 16 Page 12 Page 7 Page 12 Page 6 Page 5 Page 8 Page 7 Page 6 Page 9 Page 7 Page 3 Page 2 Page 17 Page 16 Page 7 Page 17 18 Page 4 Page 7 Page 19 Page 10 Page 1 Page 5 Page 12 Page 19 Page 6
401K Plan Benefit Eligibility Bereavement Time CPR Dental Associates Dental Plan Dress Code Drug and Alcohol Eligibility f...