Be confident of complete compliance, while experiencing
the most innovative, mobile-enabled I-
9
software solutions.
800.724.8546
i9advantage.com
Meet I-
9
Advantage
TM
.
The only cloud-based,
mobile-enabled platform.
I-9 Advantage
saved us up to $
9
M in potential liabilities by allowing us to
remediate more than 7,000 paper files, some going back to 1986. Our HR
Managers were amazed by the number of basic errors we had, and the ease
in correcting the files. We are now prepared for any type of audit that we
may encounter.
I wholeheartedly recommend I-9 Advantage
products and services.
I have been in HR for 30 years, and these are the best tools I have used. The
process is user-friendly for both our employees and HR Managers.
-Talent Manager, Akzo Nobel Services Inc.
THE MOST TRUSTED
COMPLIANCE PROVIDER
We’re Experts: Founded in 2007 by technical innovators and experts in immigration law,
I-
9
Advantage
delivers solutions for creating, managing, and storing new Form I-
9
s, remediating and
digitizing existing paper Form I-
9
s, and enabling a hassle-free remote hire process from anywhere.
We’re Innovative: Our products provide seamless integration with your existing HR platform for an
efficient and easy-to-use solution. I-
9
Advantage
distinctly delivers tailored solutions to meet each
organizations specific needs for a personalized customer experience.
We’re Verified: Our solutions have passed numerous Immigration and Customs Enforcement
audits. We continually work to ensure that our solutions accurately reflect Form I-9 & E-Verify
regulations and best practices through guidance of internal and external legal professionals who
remain well-informed of changes and trends related to Form I-9.
We’re Trusted: I-
9
Advantage
achieves the highest level of standards for adherence. Standards such
as ITIL, and ISO-27001 and 27002 are the foundation of our product and service offering. Our focus
goes beyond following best practices, to exceeding the most rigorous compliance standards.
Over 1,000 clients and partners trust I-
9
Advantage
for their compliance needs.
2
PAGE
MEET
THE NEXT GENERATION
OF COMPLIANCE SOFTWARE
3
PAGE
Lower Risk & Time Processing I-
9
s
Instant Submission to E-Verify
®
Secure Digital Storage of All Your
Form I-
9
s
Easy Search, Quick Retrieval &
Printing of Form I-
9
s
100% Paperless Solution
So Easy You’re the Expert Experience Complete Compliance Modernize Your I-
9
Process
Computer, Tablet, and Smart
Phone Enabled
Walk-Up Usability
Exclusive Mouse-to-Sign
Electronic Signature
Capture Section 2 Documents
with Any Mobile Device
Convert & Correct Historic Form I-
9
s
185-Point Error Checking with
20-Tier Validation
One-Click Audit Reporting
World Class, Tier-
3
Data Center
Eliminate Missed Deadlines with
Our “Notify Me” Feature
A Complete Suite of Compliance Solutions
I-
9
Advantage
I-
9
Medic
I-
9
Remote
Trusted by over 1,000 clients and
partners, I-
9
Advantage
provides
the most user-friendly and highly
configurable Form I-
9
compliance
software available.
Storing historic paper I-
9
s is putting
your organization at risk. I-
9
Medic
provides electronic conversion and
correction of historic Form I-
9
s. Your
digitized forms are securely stored for
easy retrieval.
Hire employees anywhere with access
to our Nationwide Partner Notary
Network. Our cloud-based system
uses the latest technology and
features the only paperless,
mobile-enabled platform.
Since 2007, I-
9
Advantage
has provided a complete Form I-
9
management software platform
for companies of varying sizes, within diverse markets. Our software solutions feature a distinct
differentiator from our competitors; our software seamlessly integrates with your existing HR
software, payroll, or other system of record.
Employment eligibility and immigration compliance is time consuming and confusing. On
average 68% of paper Form I-
9
s contain errors, which can cost thousands of dollars in fines
per employee. Modernize your I-
9
process and protect your organization against
government fines, by using our 100% cloud-based compliance solutions, built by experts in
immigration law. The I-
9
Advantage
system eliminates the possibility of missed or duplicate data. It
thoroughly error-checks Form I-
9
s as they are completed, which is why Human Resource
Executive
®
chose
I-
9
Advantage
for Top HR Product of the Year.
PAGE
3
Anyone Can Become an I-
9
Expert
Developed by technical innovators and immigration law experts,
our award-winning software enables full Form I-
9
compliance by
providing a 100% paperless, wizard-driven solution. We maintain the
most up-to-date software in the industry, working closely with the
Department of Homeland Security and our software development
team, to stay ahead of the ever-changing employment eligibility and
compliance laws.
Create error-proof Form I-
9
s every time. I-
9
Advantage
virtually
eliminates the risk of government fines by providing our proprietary
Validate-As-You-Go technology to instantly error-check Form I-
9
s as the
user keys in data. Most important, we offer our clients impenetrable
security by encrypting and storing Form I-
9
data in our world-class,
Tier-3 SSAE 16 data center. The software also instantly submits Form
I-
9
s to the DHS’s E-Verify
®
system as an option.
Integration
The I-
9
Advantage
compliance platform can
be integrated with any
web-based service pro-
vider, onboarding, or HRIS system,
to facilitate a streamlined user
experience, while completing the Form
I-
9
in a compliant manner.
Integrations have been, and are
continuing to be developed by
many of our clients and partners,
to automate data transfers and
create bi-directional data feeds from
the I-
9
Advantage
compliance
platform.
The Only I-
9
Solution You Will Ever Need
FLAWLESS I-9S
EVERY TIME
4
PAGE
Digital I-
9
Storage & Printing
I-
9
Advantage™
automatically secures,
stores, and provides easy
search for quick retrieval
and printing of Form I-
9
s and audit trails.
Single Sign-On
Simplify the login
process and save time
by accessing all of your
applications with a
single, secure sign-on.
Eliminate Missed Deadlines
Stop worrying about
missing re-verification
deadlines for employee work
authorizations. Receive weekly
alerts through our real-time dashboard.
4
PAGE
Remote Hiring Made Easy
Are you hiring in a industry that involves onboarding remote employees?
The I-
9
Remote
hiring system eliminates the hassle of hiring at a remote
location, where an employer representative is not available to complete the
Form I-
9.
100% paperless and mobile-enabled, I-
9
Remote™ reduces the processing
time of Form I-
9
s from days to minutes and automatically submits Form I-
9
s
to E-Verify
®
(optional). Completely customizable, users can organize I-9s by
group or region, as well as congure reports and permissions. Our cloud-
based system also uses cutting-edge technology, allowing an employee to
complete their Form I-
9
with an electronic signature.
Use an authorized company agent, or one of 14,000 trained notaries
available nationally through our Partner Notary Network. Notaries trained
on the I-
9
Remote
system are procient in accurately completing Form
I-
9
s, and will travel to your location to meet your new hire. New hires
receive an email or text message to securely complete Section
1. The
authorized agent will receive instructions and a PIN to complete Section
2 of
the Form I-
9
with the new employee.
Technologically Savvy
Fully automated and
100% cloud-based, I-
9
Remote
is cutting-edge,
assisted by mobile
and dynamic routing technology. Our
real-time dashboard updates allow
you to monitor all of your Form I-
9
s and
E-Verify
®
processes for multiple ac-
counts with a single login. Complete your
remote I-
9
s via tablet, smart phone, and
laptop. I-
9
Remote
is the fastest mobile
solution on the market, so your
organization can move at the speed of
business.
Nationwide Partner Notary
Network
Gain immediate access
to our network of over
14,000 notarized agents
across the country.
Electronic Signature Options
Mouse-to-Sign and Click-
to-Sign provide employer
and employee the option
to sign the Form I-
9
using
a mouse, stylus, or nger.
Smart Document Imaging
New hires can capture
secure images of Section
2 documents with any
mobile, tablet, or computer
camera, and upload them to
our secure system.
The Condence of Compliance From Any Location
HIRE REMOTELY
FROM ANYWHERE
PAGE
5
4
PAGE
6
PAGE
Digitally Correct and Convert Paper Form I-
9s
Many organizations continue to store archived paper Form I-9s, which are not up-to-date, securely stored, or
compliant. One of the largest risks companies face is failure to comply with employment eligibility and I-9
verification. Since the Department of Homeland Security’s 70-page Form I-9 handbook is difficult to
navigate, attempting to self-correct archived Form I-9s may increase your risk of fines due to invalid data.
In the event you receive a Notice of Inspection for an I-9 audit, you may only have three days after receiving
notice to present your Form I-9s to Immigration and Customs Enforcement; putting you at risk of non-compliance.
I-9 Medic
eliminates the risk of human error, and reduces preparation time for an audit from days to
minutes. Become an I-9 expert with our fully automated, wizard-driven system. After your archived forms
are digitized, our advisory tool will remove the guesswork and ambiguity of how to amend a failed I-
9
, by
providing guidance to the user on how to compliantly correct each Form I-9. By consistently
remediating each form, our standardized process helps avoid the liability of employee discrimination.
The Most Precise Way to Compliantly Correct Historic I-
9
s
RESTORE THE HEALTH
OF YOUR ARCHIVED I-9s
restore the health of your archived
i
-9
s
medic
Data Security
I-
9
Advantage
tm
protects
the integrity of your data
by exceeding the most
stringent federal security require-
ments. Our world-class, Tier-
3
SSAE-
16 data center safeguards sensitive
information by providing the highest
level of protection.
Forensic Quality Audit Trail
Automatically track
and view Form I-
9
corrections throughout
the entire remediation
process, and provide immedi-
ate proof of every amendment.
Exhaustive Error Checking
The level of detail and
steps in our 185-point
error-checking algorithm,
supported by 20-tier valida-
tion, comply with the most-up-to-date
Iegal requirements to catch errors on
your Form I-
9
s.
Real-Time Dashboard
The I-9 Medic
remediation system is built with clear visibility to the amendment and compliance process.
Our real-time dashboard includes easy-to-use tools that allow an approved administrator to monitor the
correction process of failed Form I-9s for multiple accounts, users, and locations. Enjoy the convenience of
automatically purging expired Form I-9 s according to the three year/one year rule.
PAGE
7
Paper Forms Scanned and Digitized.
Upload Data to I-
9
Medic
TM
for Pre-Audit
Electronic Remediation
& Correction Guidance
Files Returned to You or Destroyed
res
t
ore the health of your archived
i
-9
s
medic
®
Optional Data Export to the
I-
9
Advantage
TM
System & E-Verify®
BECOMING COMPLIANT IS SIMPLE.
4
PAGE
PAGE
8
ADVANCED SECURITY
The security of your sensitive, confidential company and employee information is our
top priority. The I-9 Advantage
team adheres to the most highly recognized security
and compliance standards in the industry, including ISO 27002, PCI DSS, SSAE16, SOC
1, Type II and many others. We pride ourselves on a 99.5% uptime guarantee of our
internet services. We hold our security to the most rigorous standards, so you can have
the continued confidence that your data is safe.
A Secure Solution Comes with Peace of Mind
Data Encryption
The I-9 Advantage™ website uses
2048-bit SSL encryption, which
meets or exceeds most major
financial and e-commerce sites.
Our database is encrypted using
symmetric key algorithms to
further protect your personal data
while stored or in use.
Data Loss Prevention
We’ve implemented an N+1
(redundant) infrastructure to
minimize the chance of disruption.
We offer redundant data communi-
cation connections, environmental
controls, security devices, and
emergency back-up power on
premise to avoid single points of
failure.
Multiple Fail-Over Sites
We employ a three-tiered approach
to data center failover. Our N+1
component design allows us to
have redundancy throughout the
data center from everything from
CPU to backup generators. Should
a local or regional disaster occur,
we have multiple geographically
diverse data centers to fail-over to.
Physical Security
I-9 Advantage
takes every precaution
to ensure our data center is physically
protected from intruders and natural
disaster. Security personnel and multiple
surveillance cameras monitor our site 24x7x365. Our
state-of-the-art data center is fortified with concrete
and steel reinforced walls, with limited points of
access. Biometric fingerprint readers and eye-scan
technology are utilized to access critical areas
of the facility.
Network Security
Our network infrastructure was
designed to provide the highest level of
network protection. We’ve implement-
ed best-in-class technologies including
dual, separate firewall technology providers, intrusion
detection and prevention technologies, and multiple
anti-virus providers. I-9 Advantage™ ensures network
protection by consistently assessing the security
of our network and testing the possibility of data
breaches, cyber-attacks, and gaps in security.
SEAMLESS INTEGRATION
Our advanced cloud-service platform seamlessly integrates with your existing HR, payroll, or other system of
record, and enables you to create a new custom solution.
Seamless integration is accomplished through our REST API. An API, or Application Programming Interface,
allows technology products and services to communicate with one another. APIs can work with any
programming language. The most popular approach to delivering an API over the web is REST, or
Representational State Transfer.
Our industry standard REST API Technology Platform provides the easiest way for data to be sent from
one web-based system to another, and greatly reduces time and costs associated with integrations.
I-9 Advantage’s REST API Technology also offers multiple data interchange formats (XML, JSON) for you
to choose from, providing you the most flexibility to connect to us.
Streamline Your Process With Our REST Technology
Simplify the onboarding process by integrating Form I-9 completion into existing
workflows
Provision users and administrators from existing solutions
Track and manage E-Verify
®
cases from your dashboard or platform
Secure data sharing across multiple applications and systems
Build scalable and efficient data processing of large data sets
Don’t Change a Thing.
Single-Sign On (SSO)
Many compliance solutions require user access that is separate from your existing
HR software system. I-
9
Advantage
simplifies the login process and saves time by
providing access to all of your applications with a secure single sign-on. Our secure
single sign-on process allows you navigate from your existing HR platform directly into
the I-
9
Advantage
platform without being prompted for login credentials. Secure single sign-on is based on
a combination of industry, and proprietary encryption key technology to ensure a simple, secure experience.
PAGE
9
READY. SET. AUDIT.
®
Think youre ready for an audit, or that the likelihood of your organization getting audited is
improbable? The truth is if you are not 100% compliant, then you are at a high risk. Immigration
and Customs Enforcement is aggressively enforcing and auditing Form I-9 compliance. Your
business could be next. If your organization is issued a Notice of Inspection by Immigration
and Customs Enforcement (ICE) you may only have three days to prepare.
Over 68% of Form I-9s contain errors which could result in thousands of dollars of fines per form. ICE has increased
the number of audits across the country covering all industries and business sizes, which is why over 1,000 clients
and 100+ partners trust I-9 Advantage
to prepare them for the possibility of an audit.
Failing to comprehend the complex 70-page Form
I-
9
handbook leaves ample room for administrative
errors on Form I-
9
s.
U.S. Immigration Services periodically issues new
versions of the Form I-
9
. The last revision for use
began in May, 2013. The latest version is two pages
in length and has been substantially reconfigured.
Employers cannot afford to fall behind in
getting Form I-
9
s completed; Section 1 must be
completed within one business day of work for
pay, and section 2 must be completed within three
business days.
Failure to Review Employee’s Section 2 Documents
Form I-
9
s require an in-person review of the
employees verification documents. This is a
challenge for remote hires where a company agent
does not have a physical presence.
It is easy for employees and HR administrators to
fill in form fields incorrectly. Common form errors
include missing signatures and incorrect dates.
Telling the Employee What Docs to Produce
Employees must provide either one List A
document, or one List B and one List C document.
Employers who specify which documents an
employee provides violate the Anti-Discrimination
Provisions of the Immigration Nationality Act (INA).
COMMON MISTAKES MADE BY COMPANIES
You’re Always Prepared.
E-Verify
®
Our advanced cloud-based software solutions are designed with a 185-point error-checking algorithm and
20-Tier validation to maintain complete compliance. You’re prepared for a Form I-
9
audit from Immigration and
Custom Enforcement or the Office of Special Counsel (OSC). Our system virtually eliminates the possibility of errors,
missed or duplicate data, and automatically purges Form I-9s that should be eliminated according to the three-year/
one-year rule. Our system also maintains a legally compliant audit trail for every action made within the system.
Our compliance solutions provide you with the option to instantly submit I-
9
s to DHS’s
E-Verify
®
system. Immediately receive responses for any tentative non-confirmation notices
(TNC), along with step-by-step guidance.
Lack of Expertise
Invalid or Missing Data
Timing
Failure to Use the Proper Form I-9
10
PAGE
What’s the difference between Form I-
9
and E-Verify
®
?
Form I-
9
is a document used for verifying the identity and employment authorization of
individuals hired in the United States. All U.S. employers must ensure proper completion of Form I-
9
for every individual they hire.
E-Verify
®
is a web-based service operated by the Department of Homeland Security (DHS), and the Social
Security Administration.
E-Verify
®
allows employers to verify the eligibility of their newly hired employees to
legally work in the United States, with information from the Form I-
9
. Unlike the Form I-
9
which is mandated
by the Federal Government, E-Verify
®
is mandated by each individual state.
Why is I-
9
Advantage
better than a paper-based Form I-
9
?
Using a paper Form I-
9
increases your chances of human error and non-compliance with federal
regulations, which can lead to hefty fines if your organization receives an audit from Immigration & Customs
Enforcement. The I-
9
Advantage
system virtually eliminates the possibility of missed or duplicate data, and
offers the only end-to-end automated solution that protects against costly government audits.
What will I need to run I-
9
Advantage
on my computer and mobile devices?
You will need an internet connection and an up-to-date browser.
What kind of support will I receive?
We’ve developed a market-leading support structure that can help you on any level. You will receive
customized training based on the needs of your organization, which will include live training with
your dedicated support specialist, training videos and documents for reference, and unparalleled
customer support.
How does the product implementation and integration work?
You will receive support from one our IT specialists to determine your integration needs.
Our implementation team will work with yours to get you up and running quickly.
How many users will be able to access the I-
9
Advantage
system?
The number of users is unlimited at no additional cost.
How much does it cost?
Our pricing is dependent on volume. Please contact a sales representative for more information at:
800.724.8546 or via email at Sales@i9advantage.com.
How do I get started?
Contact a sales representative at:
800.724.8546 or via email at Sales@i9advantage.com
LET’S RECAP
PAGE
11
8
00
.
724
.8
54
6
i9advantage.com
Scan to Learn More