SCOPE OF SERVICES
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ScopeofServices
MAINTENANCE AND OPERATIONS
Completion of cost effective and efficient contract bidding, negotiations and administration.
Verification of insurance and bond coverage for all contractors providing services to the Association.
Completion of field inspections and field supervision of contractors.
Identification and notification to the Board of serious non-routine maintenance needs along with
proposed solutions.
DEED RESTRICTION COMPLIANCE
Completion of regular property inspections to review the property appearance and condition as well as
overall curb appeal.
Preparation and submission of non-compliance letters to homeowners in accordance with the
Association’s policies.
Presentations of monthly deed restriction enforcement report to Board of Directors, detailing compliance
issues and actions taken.
Cooperation with the Architectural Control Committee in accepting, reviewing and notifying
homeowners of approval status of application for modifications/additions.
COMMUNICATIONS
Board Meeting assistance including provision of meeting room (if needed), and agenda compilation and
distribution including e-blasts and website posting.
Provision of Annual Meeting assistance including provision of meeting room, proper mailing of meeting
announcement, assistance in securing a quorum, and agenda compilation and distribution.
Administration of Rules and Regulations including Architectural Control.
Information requests, complaints, and request for assistance documentation resolution and follow up.
Prompt completion and processing of Resale Certificates and provision of assistance to owners and real
estate agents working to sell homes.
Administration of websites and or portals at the request of the board.
