University of Louisville Information Technology newsletter.

An Information Technology Publication • University of Louisville Using Exchange (Outlook) Volume 4, Issue 8 Winter 2011 Making friends with your new email system Happy Holidays! Your power settings make a difference Winter Break Dec. 26-30 New Year’s Holiday Jan. 2 Outlook Quiz! 1. What are the four main menus, or views, in Outlook? (Tip: They are found at the bottom left of the screen.) 2. Which feature allows you to preview a message without opening a new window? It can be placed at the bottom or right of the message list. 3. Which feature, located in a menu at the top middle of your Home screen, allows you to perform multi-step functions with just one click? 4. How do you get to your Junk Mail settings? 5. What feature do you use to do what was called “busy searching” in GroupWise? How did you do? Check page 2 for the answers! Inside This Issue: Green Computing: Your power settings make a difference Update on UofL’s Pervasive Wireless Project 1-2 2 Green Computing PC Mac Your new email system is here! Exchange (Outlook) has many features and options. However, any new system comes with a learning curve. Where do you get help? Read on! For example, “Subscribe OUTLOOK_TIPS Jane Doe.” Training videos are short lessons that take you through one Outlook function each. Go to louisville.edu/email and click Exchange/Outlook Training on the left. Choose from the options to watch dozens of videos showing you how to use Outlook! FAQs cover everything from the most basic email options to complex calendar functions. Go to louisville.edu/ email/exchange-faqs.html and click Using the Outlook Client (How-To). The Outlook Tip of the Day listserv sends out a new tip on using Outlook every day. Are you a Mac user? Friday’s tip is just for you! To subscribe to the listserv, send an email to listserv@listserv.louisville.edu with this message: “Subscribe OUTLOOK_TIPS,” followed by your first and last name. Email Anywhere Access your email anywhere you have an internet connection! Go to exchange. louisville.edu The email website at louisville.edu/email has so much information on your new email system. In addition to the training videos and FAQs on using Outlook, you’ll find details on these important topics: • Antivirus Software: Microsoft Forefront is the university’s new antivirus software for faculty and staff who use PCs on campus. Microsoft Security Essentials should be used by students, retirees, and by faculty and staff who use PCs at home. Mac users should continue to use Symantec antivirus software. • Mobile Email for Exchange: Find FAQs and directions for setting up Exchange on your mobile device! It is easy to feel overwhelmed by environmental issues. Carbon dioxide emissions, energy use, landfills—there is so much to consider. When it comes to your computer, however, it really is easy to make a positive difference for the environment, and for your budget. The average computer uses more than $100 of energy each year. You can cut this figure in half with just a few mouse clicks, saving money and lowering your carbon footprint. The best part is, your computer already knows how to do it. Power Management The key to cutting your computer’s energy use in half is called power management. These are settings that put your computer into a low-power sleep mode Continued on Page 2 Did you know? Turning on power management settings on 1,000 computers saves $50,000 and prevents nearly 300 tons of CO2 emissions from entering the atmosphere every year. This is the equivalent of taking 600 cars off the road!
An Information Technology Publication     University of Louisville  Using Exchange  Outlook   Volume 4, Issue 8 Winter 201...
Green Computing Continued from Page 1 after a certain amount of idle time. Touching your mouse or keyboard then wakes the computer back up when you need to use it. Climate Savers Computing recommends settings that put the monitor and hard drive to sleep after 15 minutes, and the system into standby mode after 30 minutes. This is all it takes to cut your computer’s energy use in half! Your computer already has power management settings—they just need to be turned on. Click the Climate Savers Computing power management instructions for step-by-step instructions to enable these settings on your PC or Mac. Need help? Contact the UofL IT HelpDesk at 852-7997 or helpdesk@louisville.edu if you need help turning on your computer’s power management settings. There is also plenty of great information about green computing on the Climate Savers Computing website at www.climatesaverscomputing.org. What can you do? • Enable power management settings on your computer. • Buy an Energy Star- or EPEAT-certified computer. • Shut down your computer when you will be out of the office for an extended period of time, like a weekend or vacation. Tip: Having network connection problems after your computer wakes up from sleep mode? Try restarting your computer. What are universities doing? Creighton University switched to a paperless class evaluation system. A Butler University building gets 20 percent of its heat from its data center. Indiana University recycles electronic waste. Temple University repurposes outdated computers. The University of Louisville uses virtualization, condensing many computers into one. What else can you do? Enabling power management settings on your computer is the easiest way to cut its energy consumption. There are several other ways you can take part in green computing. Consider the following steps: • Buy an Energy Star-qualified computer. The next time you need a new computer, look for the Energy Star symbol. Climate Savers Computing estimates the cost difference at less than $30 per computer, and you will recoup that expense in energy savings. Learn more at www.energystar.gov. • Consider an EPEAT-certified computer. Computers with this certification not only meet Energy Star qualifications, but also use fewer toxic materials, have longer product life spans, and feature more eco-friendly recycling options when it is time to upgrade to a new machine. Visit www. epeat.net for more information. • Shut down your computer if you are going to be out of the office for an extended period of time, such as the weekend or a vacation. UofL Goes Wireless Network drawing 6,000 users a day What do you get when you install 1,700 wireless access points on a college campus? More than 6,000 wireless users a day. UofL students, faculty and staff are reaping the benefits of Information Technology’s Pervasive Wireless Project, which began July 1, 2010. IT staff have installed wireless in 83 of 112 buildings slated for coverage. Project completion is scheduled for late June 2012. All in a day’s work The addition of wireless begins with a site survey, during which IT designs and determines all access point locations on a building’s floor plan. (Access points are wireless receivers that connect your laptop, smartphone or tablet to the campus network and the Internet.) IT technicians then install cables to connect these access points to the campus network. They program and install the wireless access points and upgrade the network Ethernet switches. Finally, the new wireless access points are powered up. IT follows up by surveying the building to make sure everything is working properly. As the project nears 93 percent completion, you should be able to connect to UofL’s wireless network on most campus locations! Did you know? The Pervasive Wireless Project covers Belknap, HSC and Shelby campuses! Outlook Quiz Answers! Here are the answers to the Outlook Quiz on page 1: 1. Mail, Calendar, Contacts and Tasks. (Mac users also see the Notes menu by default.) 2. The Reading Pane. Click View, and then click Reading Pane for options! 3. The Quick Steps feature. Click Create New to make your own Quick Step! (Sorry, Mac users. Quick Steps is not available in Outlook 2011 for Mac.) 4. PC users: In the Mail view, click Junk in the Home tab. Mac users: Click Tools, and then click Junk Email Protection. 5. The Scheduling Assistant. PC Users: Get to it by clicking New Items at the top left of your Outlook Mail view. Then Click Meeting, then Scheduling Assistant. Mac Users: Click New at the top left of your Outlook Mail view. Click Meeting, and then click Scheduling.
Green Computing Continued from Page 1 after a certain amount of idle time. Touching your mouse or keyboard then wakes the ...