simplebooklet thumbnail

OUR HOPES OUR STAFF NEWSLETTER Issue 1 Our HOPES Our Staff Newsletter Hoboken Plainfield New Jersey September 2015 WELCOME TO OUR 51ST YEAR OF HOPES IN THIS ISSUE Annex Groundbreaking by Chris Sprague Representatives from the United States Department of Health and Human Services visited Hoboken on August 18th to join HOPES in celebrating the ground breaking of the Annex at the David E Rue Building USHHS Region 2 Director Jackie CornellBechelli Administration for Children and Families Region 2 Director Joyce A Thomas Head Start Senior Policy Analyst Belinda D Rinker and Head Start Acting Regional Program Manager Carolyn Baker Goode each delivered remarks honoring the start of construction on the Annex These guests played a pivotal role in the years of planning and preparation for the facility expansion initiated after Sandy forced the relocation of Early Head Start Head Start classrooms and other HOPES community based programs serving low income families The event was also attended by several elected officials including Freeholder Anthony Romano New Jersey State Assemblyman Carmelo Garcia members of Hoboken s City Council and representatives of both Hoboken and Plainfield Mayors When completed the project will provide 8 200 square feet of additional space for the agency s early childhood education and social service programs that were permanently displaced by Superstorm Sandy SWOT Analysis Page 2 Updates to Policies Procedures Leadership Spotlight The 7 million project is being entirely funded through federal disaster relief appropriations awarded to HOPES specifically for this purpose from the Office of Head Start and will provide a permanent home for Early Head Start and Head Start programs in Hoboken The expanded facility will include several new classrooms a rooftop playground and environmental learning center and other amenities to accommodate low income Hoboken families The facility expansion honors both HOPES and the Rue Buildings longevity and permanent commitment to serving the most disadvantaged members of the Hoboken community with the highest quality of educational and empowerment services Page 2 Page 3 Fiscal Topics Page 4 Benefits Facts Page 4 Updates on Projects Page 5 Focus on Our Programs Page 5 Easy Stress Relief Strategies Page 6 Vacancies Page 6 Work Anniversaries Page 6 Ask HR Page 7 IT Corner Page 7 Birthdays Page 7
OUR HOPES  OUR STAFF NEWSLETTER  Issue 1  Our HOPES  Our Staff Newsletter  Hoboken   Plainfield New Jersey September 2015 ...
OUR HOPES OUR STAFF NEWSLETTER Issue 1 2 Updates on Strategic Planning During the 2014 2015 program year HOPES has been collecting the data necessary to begin compiling the agency s next 5 year Strategic Plan The data collected was through surveys involving clients community partners staff and board members in addition to the comprehensive needs assessment conducted in the communities we serve The process involved identifying the agency s Strengths Weaknesses Opportunities and Threats SWOT as well as community needs and through analysis using that information to determine and articulate the agency s short and long term strategic goals over the coming 5 years The results will be shared with all staff through a variety of methods as plans are developed and implemented to work towards achieving those goals The results of the SWOT analysis are summarized in the adjacent figure Future issues will include some of the summary data collected as well as the final agency Strategic Goals Organizational Chart Revised organizational chart Employment at will Bolding current policy for increased clarity Vacation Revised accrual rate and end date Sick Sick Flex Revised accrual rate and end date Updates to Policies Procedures by Jessica Palencia HR Director Updates to the Personnel Policies and Procedures manual were approved by the HOPES Board of Directors on July 27 2015 The updated manual is available on PAYCOM s Employee SelfService portal and requires your electronic signature The following policies were revised or added Policies and Procedures Manual Bolding existing at will language addition of policies being reviewed revised and presented to the Board on an ongoing asneeded basis and adding email and employee self service portal as notification options FMLA Once 12 week allotment is exhausted any additional time off would need to be requested in writing in accordance with leave of absence policy Benefit Plans Revising eligibility rules from 1 month to 90 days Hours of Work Deleting Family Advocates and Transportation staff from exceptions to standard schedule list addition of there are no additional breaks beyond lunch period Timekeeping Specification that employees must report to their assigned work area ready to work upon punching in Phone Usage Addition of phones needing to be in vibrate mode or off before placing in the locker Access Loitering Addition of employees not receiving visitors during working hours outside of their lunch break Disciplinary Procedure Bolding of current policy sections on progressive discipline Addition of intentionally enrolling ineligible clients in services Enrollment in Services with Eligibility Requirements NEW Head Start required addition to policies generalized to encompass all programs In order to ensure services go to neediest clients first anyone who intentionally enrolls an ineligible client will be subject to disciplinary action up to and including termination Paid Time Off Donation Policy NEW Employees may voluntarily donate up to 35 hours of their accrued and unused time to an employee in need of it in circumstances of emergency and crisis
OUR HOPES  OUR STAFF NEWSLETTER   Issue 1  2  Updates on Strategic Planning During the 2014-2015 program year, HOPES has b...
OUR HOPES UR STAFF NEWSLETTER Issue 1 What is your proudest moment at HOPES I have had many proud moments at HOPES but I would say my proudest was buying the David E Rue building because I knew it was the most effective thing I could do for the program and to keep services in the community Leadership Spotlight Ora Welch by Simona Ovanezian City of Residence Teaneck NJ Years with and current position with HOPES I have been with HOPES since 1994 when I was asked to come to HOPES for the Head Start grant and was planning to leave after 2 good reviews The agency had lost funding and I was hired as President CEO in 1996 What do you like best about working for HOPES So many things but mostly because we are not tied in bureaucracy we have opportunity to evaluate and make improvements Also because the Board mostly takes our advice to make changes which makes us successful in serving the community Before working at HOPES what was the most unusual or interesting job you ve ever had Working in Morristown as Deputy Director then Director of all youth programs I had the opportunity to do different things Some of the programs included even a certified music school with state of the art equipment which was so rare and had wonderful impact Before working at HOPES what was the worst job you ve ever had The worst job was as Director of Programs in a home care services center with 1400 cases and 7 nurses each overseeing 2 workers and 200 cases I thought originally that I wanted to work in a hospital until I saw a classmate get a nosebleed and realized I wasn t going to go into medicine I then got a degree in Education and Psychology and was exploring my options I went into the classroom for about 6 months and thought I was good teacher My daughter had been diagnosed with cancer in 1976 and had survived 5 years to 1981 which we thought gave her a good chance of survival One month after I took the job in home care services my daughter took a turn for the worst and I was facing her suffering while dealing with death constantly as part of my job while I knew nothing could be done for her She passed away on August 24th of that year and I left the job a week later If you could switch your job with anyone else within HOPES whose job would you want I would pick the Board of Directors because I would want to be in a position to make decisions that would have the most impact If given a chance to be anyone in the world who would you like to be for a day No one person but rather a group of personalities of people I would love to have the patience of Gandhi the persistence of Martin Luther King the speaking ability of Barbara Jordan congresswoman from Texas who led the Watergate investigation I hope that I will be able to have a positive impact on people s lives and leave a legacy Favorite place to live New York City if I could live the way I wanted anywhere between 56 to 83rd on the West side Motto Personal Mantra or Favorite Quote God grant me the serenity to accept the things I cannot change the courage to change the things I can and the wisdom to know the difference When are you happiest When I can do something to make someone else s life better What do you fear most I fear that I would be incapacitated and be a burden on my family What are you proudest of My children and grandchildren and being in this organization of how far it has come and where it is going and finding the right people to continue after I am gone What are your favorite pastimes Theatre concerts good food and traveling What are some top highlights of your life I have had a lot of highlights in my life For my 50th birthday I spent a month traveling throughout Europe while staying in Brussels I traveled to Germany Amsterdam England went to Paris on the Autobahn and had a friend that showed me a back way into the Louvre That was one of my favorite highlights 3 What would people be surprised to know about you 1 That I am a fun loving person with a very open mind that they can talk to me about anything and that I root for the underdog 2 That I was trained as a mezzo soprano 3 That I would love to wear jeans every day If you could do it all over again what would you do differently I don t think anything different because my life and experiences have made me who I am What is your favorite memory The memory of my father who was a dapper good looking man and a great singer What is your biggest pet peeve People sticking their hand in my plate What are some of your favorite singers music movies books or comedians Comedian Moms Mabely Singers Music BB King blues classical anything but hard rock or metal Robin Thicke Pharrell Williams Diana Ross What 3 things would you still want to do before you die 1 Travel and see places I haven t seen 2 See all the HOPES projects finished 3 See a for pay infant care center implemented If you had to eat one meal every day for the rest of your life what would it be Pinto beans salad and pork chop or spare rib If you were stuck on an island what three things would you bring A man a man and a man What s the one thing you can t live without Air Leadership rests not only upon ability not only upon capacity having the capacity to lead is not enough The leader must be willing to use it His leadership is then based on truth and character There must be truth in the purpose and will power in the character Vince Lombardi
OUR HOPES  UR STAFF NEWSLETTER   Issue 1  What is your proudest moment at HOPES  I have had many proud moments at HOPES, b...
OUR HOPES OUR STAFF NEWSLETTER Issue 1 FISCAL TOPICS GRANT FUNDING RESTRICTIONS 4 What s the Difference BENEFIT FACTS Claims Paid Vs Premiums Received 7 1 14 4 30 15 1 500 000 It s important to know the difference between emergency rooms and urgent care centers so you can make the best decision for yourself or a loved one and get the appropriate care you need 1 000 000 Grants require that funds be used specific ways for specific purposes and in accordance with budgets approved by the funding sources in advance down to the smallest detail These details include the positions the amount of effort dedicated to specific grants and the salary levels which in many cases must follow a scale or demonstrated to be comparable to other similar positions in the region Budgets also include the amounts expected to be paid in every category and narrative justifications explaining the need for the items and how the cost has been estimated Funding sources also severely limit or do not allow funding for administrative costs which include administrative support office supplies human resources IT finance executive management etc Trying to minimize overhead costs require nonprofits to limit the number and pay for administrative positions make it difficult to recruit and retain skilled and experienced staff or require sacrificing investments in technology reducing productivity and effectiveness Many grants also require that a specific amount of funding donated items or donated services be raised by the agency from the community in kind in order to match a percentage of the grant amount but those items can only be counted if they are necessary for the actual program they benefit and would otherwise have to be purchased These are only some of the restrictions that impact the operation of the agency on a daily basis When considering the complex application requirements time consuming reporting requirements and late payments for services as well as cutback in funding levels experienced in recent history managing the finances of a nonprofit is often an ever increasing challenge that requires creativity efficiency accountability and transparency 1 NET 500 000 PREMIUMS CLAIMS As a non profit HOPES has to follow very strict government and accounting regulations Some of these regulations have to be followed as a result of the fact that the agency receives funding from a variety of sources of which the majority about 90 comes from federal state and local governmental sources 500 000 CLAIM BY TYPE OF SERVICE 7 1 14 4 30 15 Physician Other 357 110 51 35 Inpatient s 426 681 64 41 Outpatie nt ER 250 683 14 24 NUMBER OF VISITS BY TYPE 7 1 14 4 30 15 Physician Other 1 039 91 Outpatient ER 68 6 Inpatients 33 3 Urgent Care vs Emergency Rooms Where Should I Go If you re experiencing a medical issue it can sometimes be difficult to determine where to go Does a broken arm require a trip to the emergency room ER or can you visit a local urgent care center What should you do for high fevers With the multitude of choices it s easy to become confused Urgent care centers are designed to provide treatment to patients with less serious conditions when their primary care physician is unavailable While these centers have extended hours they are not equipped to handle major medical traumas or conditions They also see patients on a first come first serve basis so you ll likely experience shorter wait times than if you were to go to the ER where the most seriously ill are seen first Emergency rooms on the other hand are designed to treat potentially life threatening conditions and are open 24 hours a day Since patients with serious conditions are treated first those with less urgent needs often wait longer to see a doctor Although many healthcare plans cover a portion of an ER visit you may have a copayment out of network charge or physician charge all of which generally cost more than urgent care centers So When Should You Visit Each You should visit an urgent care center if you have a condition that needs to be treated quickly but is not an emergency Symptoms that are treated in urgent care centers include a fever without a rash a common sprain painful urination diarrhea severe sore throat vomiting urinary tract infections mild asthma or broken bones of the wrist hand ankle or foot Medical emergencies that require a trip to the ER include persistent chest pain or shortness of breath symptoms of heart attack or stroke loss of balance fainting difficulty speaking weakness or paralysis severe heart palpitations severe headache as well as sudden testicular pain and swelling Emergency rooms also treat head and eye injuries deep cuts that require stitches vision loss intestinal bleeding vaginal bleeding with pregnancy infants with a fever fever with rash serious burns repeated vomiting seizures or severe pain While you should always visit the emergency room if you re unsure where to go it s important to know when to call 9 1 1 In some cases you should call for an ambulance if you have difficulty breathing a life or limb threatening injury or if you re experiencing symptoms of a heart attack or stroke By calling for help you can begin receiving life saving treatment in the ambulance much earlier than if you were to drive yourself to the hospital
OUR HOPES  OUR STAFF NEWSLETTER   Issue 1  FISCAL TOPICS GRANT FUNDING RESTRICTIONS  4  What s the Difference   BENEFIT FA...
OUR HOPES OUR STAFF NEWSLETTER Issue 1 5 Transformer Generator Work A new Transformer that will increase the electrical capacity of the David E Rue building has been installed A back up Generator that will ensure that essential systems remain operation in any future crises that would impact electrical service has also been installed Elevator Replacement The David E Rue building elevator also seriously damaged by Superstorm Sandy is in the process of being replaced The project was ahead of schedule but fell short because of inspections The scheduled inspections include fire electric and plumbing IT will ensure telephone connections as well as alarms Updates on Facilities Projects by Danny Blackmon Kitchen Replacement Work Boiler Replacement Work The David E Rue s building s boilers seriously damaged by Superstorm Sandy have been replaced This project along with the other projects in the building were funded fully by the office of Head Start with disaster relief funding and is approximately 98 complete The Kitchen on the ground floor of the David E Rue building is being fully renovated to accommodate the growing needs of the program This project is 60 complete The final process includes assembly and startup of kitchen appliances ON OUR PROGRAMS Welcome Our New Bilingual Program By Jessica Palencia HOPES CAP Inc is pleased and excited to welcome Bilingual Daycare staff children and families into the HOPES family Staff working at the Bilingual Daycare site located at 225 West 2nd Street in Plainfield NJ reported for HOPES annual training beginning on August 27th and are getting to know their new coworkers as they continue their professional development and prepare for the new program year ahead The Bilingual Daycare Center has been in operation for 40 years and has provided daycare services in English and Spanish to approximately 69 children between the ages of 2 to 5 years old Additionally Bilingual Daycare has contracted with the Plainfield Board of Education to provide thirty of these children ages 3 5 with free educational instruction Welcome to HOPES Income qualified individuals can earn 4 for every 1 you save towards one of these goals HOPES AVERS CLUB JUST GOT EVEN BETTER Your savings Your match Your Total You save for 1 Sign up for the match savings program and select a savings goal A special savings account will be automatically opened for you at Liberty Savings Federal Credit Union can Your own business This matched savings program boosts your savings for college or a business Here s how it works 2 Start making deposits into your savings account A degree or job training This program receives funding from the U S Department of Health and Human Services through the Office of Community Services Assets for Independence Program 3 Attend financial education classes asset purchase classes to prepare you for your savings purchase 4 Watch your savings grow 5 When you ve reached your savings goal we ll help you pay for qualified education or business expenses
OUR HOPES  OUR STAFF NEWSLETTER   Issue 1  5  Transformer   Generator Work A new Transformer that will increase the electr...
OUR HOPES OUR STAFF NEWSLETTER Issue 1 SMILE BREAK SALARY EXPECTATIONS OF NEW GRADUATES Reaching the end of a job interview a Human Resources Officer asks a young engineer fresh out of school about his salary expectations The engineer replies In the region of 125 000 a year depending on the benefits package The interviewer inquires Well what would you say to a package of five weeks of vacation 14 paid holidays full medical and dental company matching retirement fund to 50 of salary and a company car leased every two years say a red Corvette The engineer sits up straight and says Wow Are you kidding The interviewer replies Yeah but you started it TITLE Education Specialist PROGRAM Early Childhood DEPARTMENT Education LOCATION Hoboken NJ CLASSIFICATION Exempt EMPLOYMENT STATUS Full Time REPORTS TO Program Manager SALARY RANGE TBD APPLICATION DEADLINE 9 4 15 FOR MORE INFORMATION HR hopes org ESSENTIAL FUNCTION Work under the direction of the Program Manager to supervise plan coordinate and monitor activities of Education staff in all areas particularly in the areas of successful curriculum implementation and child outcomes See full Job Posting for all essential functions MINIMUM REQUIREMENTS Must be fully met in order to qualify for position Bachelor s Degree in Early Childhood Education Master s Preferred minimum 3 5 years preschool classroom experience NJ Preschool 3rd Grade Standard Teaching Certification minimum 3 years Tools of the Mind Curriculum experience thorough knowledge of Head Start Performance Standards prior supervisory experience in a school setting ADDITIONAL PREFERRED QUALIFICATIONS Optional used to determine best match in candidates Computer skills to include Word and Excel knowledge of Early Childhood Assessment Instruments ECERS PCMI SELLA SELLCA knowledge of online assessment tool system Teaching Strategies GOLD knowledge of Early Childhood Screening tools ESI R ESI K and DECA 6 THANK YOU FOR YOUR YEARS OF DEDICATION Employee TORNABE DOMINIQUE A BOZZA JESSICA LEIGH RUIZ PAMELA JEAN SILVA CRISTINA THOMAS LAKEISHA O MELENDEZ JOHN A WHEELER YASMENDA S DUDLEY SAMONE MILNE DIANA ZAVALA ALICIA C VEGA SONIA ADAMS VENESSA R ANDRIUOLI YESENIA MARIA JIMENEZ ELIZABETH MAYORGA FANNY JEANNETTE WOODSON KENYA TARABOKIJA RAFFAELLA AGUILAR ROSA M ALVARENGA ANA M AMANCHA CECILIA AUSTIN DONNA M BENITEZ JOSE G BROWN KA MESIA L BROWN MARTHA ANN BRYANT SHAWAN V COLON DINNA L CONCEPCION MARIXA CRUZ MADELINE DAVENPORT BEASLEY DEENA Y DOUGLAS MILAGROS DUNN MICHAEL V EURE ROXANNE GRANT CHERYL D GREEN KIMBERLY R HINDS MICHELE JENNINGS SHERYL L LIGHTEN PAMELA LUJAN CYNTHIAN MCKEITHAN MAQUITA M MOORE CAMERON MYERS WAYNE PARIAG LIANA S PENN DRUETTA R PEREZ LURDEZ M PERRY DENISE PIRES MONIKA ROBLES MATILDE I ROMERO CLAUDIA VELAZQUEZ GLASGOW DAISY ZUNIGA REBECCA F ECHEVERRIA VANESSA BAIJNATH BIBI DONARGO LILIANA C GALLEGO ZULETA LILIANA JOHNSON YOLANDA SANTANA DE BAEZ GUADALUPE FUNES MURILLO IVON HUGGINS PAMELA PURVIS AMBER A Hire Date 09 01 2011 09 02 2014 09 02 2014 09 02 2014 09 02 2014 09 03 2013 09 04 2012 09 04 2014 09 10 2001 09 11 2012 09 13 2007 09 15 2014 09 15 2014 09 15 2014 09 15 2014 09 15 2014 09 16 1990 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2009 09 21 2010 09 22 2014 09 22 2014 09 22 2014 09 25 2012 09 25 2013 09 26 2012 09 28 2009 09 29 2014
OUR HOPES  OUR STAFF NEWSLETTER   Issue 1  SMILE BREAK     SALARY EXPECTATIONS OF NEW GRADUATES  Reaching the end of a job...
OUR HOPES OUR STAFF NEWSLETTER Issue 1 7 ASK HR YESICA K BIRRITTA 09 01 LIDA SALDARRIAGA MADRID 09 04 NIKESHA NICOLE SINCKLER 09 05 RAFFAELLA TARABOKIJA 09 05 CARMEN L RIVERA 09 08 PAMELA HUGGINS 09 09 CECILIA AMANCHA 09 11 DENISE T GROOMES 09 12 IVETTE VILLEDA 09 14 SAMONE DUDLEY 09 15 ROSA TORRES 09 16 ABIGAIL ROMAN 09 16 ROSALYN GONZALEZ 09 17 WIGDARLIN VILLATORO 09 20 JENNIFER J RAYA 09 21 MASSIEL UMANZOR 09 21 YVETTE A YPELAAR 09 22 ALICIA PEGUERO SOFIA 09 23 GONZALEZ 09 25 IRIS Y SANTIAGO 09 26 MARIA G AVALOS 09 27 ALICIA C ZAVALA 09 27 MELISSA VALENTIN 09 30 FANNY MAYORGA 09 30 IT CORNER Keyboard Shortcuts by BJ Palencia Press this Key Ctrl C Ctrl Insert Ctrl X To do this or Copy the selected item Cut the selected item Ctrl V or Paste the selected item Shift Insert Ctrl Z Undo an action Alt Tab Switch between open apps Alt F4 Close the active item or exit the active app Ctrl R or F5 Refresh the active window Ctrl S Save the current file or document works in most programs Easy Stress Relief Strategies Prep for tomorrow Nothing is more stressful than being unprepared Get organized so you re ready for the next day taking a few minutes to make a to do list and clean up before you leave Knowing you ve got everything covered means you ll be less likely to fret about work in the evenings When you come in the next morning you ll have the sense that you re in control of the situation and can handle it This sets a positive tone for the day which can help you get more accomplished Try a repeat performance Doing almost any routine repetitive activity like vacuuming shredding paper or knitting or reciting a word that represents how you wish you felt such as calm is a quick way to achieve a Zen like state Studies show the effects lower blood pressure and slow heart rate and breathing The crucial elements are to focus on a word your breathing or a movement and to bring your attention back to your task if your mind wanders or negative thoughts intrude Or look to your faith for a mantra A recent study published in the Journal of Advanced Nursing found that repeating phrases with spiritual meanings helped participants cope with a range of problems from anxiety to insomnia Recall a past success Taking five minutes to reflect on how you pulled through other stressful situations like your last breakup or when you switched jobs can help you reconnect with your resilient side In the moment it may feel as though you ll never get over your present problem but when you look back you realize that you felt similarly before and found a way to overcome it If you re going through a divorce or recently lost a loved one you also may want to seek out a support group Research on grieving presented by the Center for the Advancement of Health in Washington D C suggests that talking with peers is even more beneficial than one on one counseling in the initial months after a loss How do I login to PAYCOM Employee Self Service In order to login to Employee Self Service just follow these simple steps Go to https www paycom com Click Login on the top left corner and then select Employee Enter your username and password received from HR to login You will be prompted to change your password the first time you login and set up security questions Remember Employee Self Service is a valuable tool that you can access 24 7 There are many actions you can complete quickly and easily via Employee SelfService Some examples include Update your address and contact information Update your emergency contacts Change your PAYCOM password Complete a new W4 form under Tax Setup Access frequently requested forms and resource materials
OUR HOPES  OUR STAFF NEWSLETTER   Issue 1  7  ASK HR  YESICA K BIRRITTA  09 01  LIDA SALDARRIAGA MADRID  09 04  NIKESHA NI...