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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 1
Complaints Against This College May Be Filed With:
Illinois Board of Higher Education
Division of Private and Business Vocational Schools
(PBVS)
1 N. Old Capitol Plaza, Suite 300.
Springfield, Illinois 62701-1404
Phone: (217) 782-2551 Fax: (217) 782-8548
TTY: (888) 261-2881
http://complaints.ibhe.org/
Certificate of Approval to Operate Issued by:
Illinois Board of Higher Education
Division of Private and Business Vocational Schools
(PBVS)
1 N. Old Capitol Plaza, Suite 300.
Springfield, Illinois 62701-1404
Phone: (217) 782-2551 Fax: (217) 782-8548
TTY: (888) 261-2881
General Information: info@ibhe.org Institutional
Complaint Hotline: (217) 557-7359
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 2
Table of Contents
NCOHC Organizational Chart ..................................................................................................................................................... 5
Introduction .................................................................................................................................................................................. 6
Mission Statement ........................................................................................................................................................................ 6
Vision Statement .......................................................................................................................................................................... 6
NCOHC History ......................................................................................................................................................................... 6
NCOHC Facility .......................................................................................................................................................................... 6
Accreditation Disclosure .............................................................................................................................................................. 6
School Administration ................................................................................................................................................................. 6
School Policies and Procedures ................................................................................................................................................... 7
NCOHC Communication Policy .................................................................................................................................................. 7
Affirmative Action Policy ............................................................................................................................................................ 7
Sexual Harassment Policy ............................................................................................................................................................ 7
Sexual Assault Policy .................................................................................................................................................................. 8
Stalking Behavior Policy ............................................................................................................................................................. 8
Concealed and Carry Firearms Policy .......................................................................................................................................... 8
Code of Conduct and Consequence Policy .................................................................................................................................. 8
Consequence ................................................................................................................................................................................ 9
Advertising & Marketing Policy .................................................................................................................................................. 9
Employment Disclaimer Policy ................................................................................................................................................. 10
Substance Abuse/ Dependence/ Drug/ Alcohol and Smoking Policy ........................................................................................ 10
Alcohol Policy ........................................................................................................................................................................... 10
Smoking Policy .......................................................................................................................................................................... 10
Disclosure of Chronic Illness Policy .......................................................................................................................................... 10
National Holiday Policy ............................................................................................................................................................. 10
Religious/ Faith Holiday Policy ................................................................................................................................................. 11
Class Room Policy ........................................................................................................................................................................ 11
Clinical Conduct Policy ................................................................................................................................................................ 11
Laboratory Policy ........................................................................................................................................................................ 12
Clinical Assignment Policy ........................................................................................................................................................ 12
Admission Procedure ................................................................................................................................................................. 12
Transfer of Course Work Policy ................................................................................................................................................ 13
Transfer to NCOHC Programs ................................................................................................................................................... 13
Proficiency Exam Policy (Effective Oct 1
st
, 2014) .................................................................................................................... 14
CLEP, Work Experience, Self Study Transfer Credit ................................................................................................................ 14
Proficiency Exam Scheduling and Fee ....................................................................................................................................... 14
Transfer into Practical Nursing Program.................................................................................................................................... 14
Transfer to Other Institutions ..................................................................................................................................................... 15
Grading Policy ........................................................................................................................................................................... 15
Repeat Course Policy ................................................................................................................................................................. 15
Attendance Policy ...................................................................................................................................................................... 16
Automatic Withdrawal ............................................................................................................................................................... 16
Excused Absence Policy ............................................................................................................................................................ 17
Tardiness Policy ......................................................................................................................................................................... 17
Makeup Exams/ Missed content ................................................................................................................................................ 17
Dress Code Policy ...................................................................................................................................................................... 17
Veteran’s Affair (VA) Benefit Program ..................................................................................................................................... 17
Refund Policy for Veteran’s Affair (VA) Students .................................................................................................................... 19
Trade Adjustment Assistance (TAA) Program .......................................................................................................................... 19
Workforce Investment Act (WIA) Program ............................................................................................................................... 20
Entrance Exam Policy ................................................................................................................................................................ 20
General Admission Entrance Exam ........................................................................................................................................... 20
(BNATP, Pre Practical Nursing and Allied Health Programs) ................................................................................................... 20
Waiver for General Admission Entrance Exam (T.A.B.E) ........................................................................................................ 20
Practical Nursing Admission Entrance Exam ............................................................................................................................ 20
Clock Hours, Contact Hours Policy ........................................................................................................................................... 20
Student Identification (ID) Card Policy ..................................................................................................................................... 20
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Incidental Insurance Policy ........................................................................................................................................................ 21
Document Retention Policy ....................................................................................................................................................... 21
Graduation Requirement Policy ................................................................................................................................................. 21
Graduation Ceremony /Pinning Ceremony Fee ......................................................................................................................... 21
Acceptable Forms of Payment ................................................................................................................................................... 22
Online Payments ........................................................................................................................................................................ 22
Financial Aid.............................................................................................................................................................................. 22
Easy Pay Payment Plans ............................................................................................................................................................ 22
Enrollment Policy ...................................................................................................................................................................... 22
Enrollment Agreement Policy .................................................................................................................................................... 22
General Terms of Agreement (Part of Enrollment Agreement) ................................................................................................. 23
Withdrawal Procedure ............................................................................................................................................................... 23
Notice To Student ...................................................................................................................................................................... 24
Buyers Right To Cancel ............................................................................................................................................................. 24
Contract Costs and Payment Terms ........................................................................................................................................... 24
Cancellation/ Refund Policy ...................................................................................................................................................... 24
Quick Reference Guide For Refund Determination ................................................................................................................... 25
List of Non Refundable Charges ................................................................................................................................................ 26
Miscellaneous Charges & Fair Estimate .................................................................................................................................... 26
File a Complaint ......................................................................................................................................................................... 27
Student Acknowledgements (Part of Enrollment Agreement) ................................................................................................... 27
Student’s Right to Know Act. Compliance Policy ..................................................................................................................... 28
Information Technology (IT) Policy .......................................................................................................................................... 28
Electronic Device Policy ............................................................................................................................................................ 28
Student Conduct & Dismissal Policy ......................................................................................................................................... 29
Students Right to Due Process Policy ........................................................................................................................................ 29
NCOHC Resolve Ladder ........................................................................................................................................................... 30
Academic Standards and Progression ........................................................................................................................................ 31
Part Time Status ......................................................................................................................................................................... 31
Full Time Status ......................................................................................................................................................................... 31
Academic Policy ........................................................................................................................................................................ 31
Academic Year .......................................................................................................................................................................... 31
Academic Standard of Progression ............................................................................................................................................ 31
Academic Progression Policy .................................................................................................................................................... 31
Academic Standard of Progression in the Practical Nursing Program ....................................................................................... 32
Tutoring Sessions ....................................................................................................................................................................... 33
Mandatory Tutoring Sessions .................................................................................................................................................... 33
Grades Contesting Policy ........................................................................................................................................................... 33
Academic Probation ................................................................................................................................................................... 33
Academic Dismissal................................................................................................................................................................... 33
Copyright Policy ........................................................................................................................................................................ 33
Readmission Policy .................................................................................................................................................................... 33
Academic Dishonesty ................................................................................................................................................................ 34
NCOHC General Admission Requirements ............................................................................................................................... 34
Program Specific Requirements ................................................................................................................................................. 35
Program Descriptions ................................................................................................................................................................. 35
Basic Nursing Assistant Training Program (BNATP) ............................................................................................................... 35
Basic Nursing Assistant Training Program (BNATP) Overview ............................................................................................... 35
Basic Nursing Assistant Training Program (BNATP) Admission Requirements ...................................................................... 35
Basic Nursing Assistant Training Program Course Description & Price ................................................................................... 36
BNATP Course Objectives ........................................................................................................................................................ 37
Pre-Practical Nursing (Pre-PN) Program ................................................................................................................................... 37
Pre-Practical Nursing Program Overview .................................................................................................................................. 37
Pre-Practical Nursing Admission Requirements ........................................................................................................................ 37
Pre-Practical Nursing Program Course List ............................................................................................................................... 38
Pre-Practical Nursing Program Course Description & Prices .................................................................................................... 38
BIO-120 Human Anatomy & Physiology I ................................................................................................................................ 38
BIO 120 Key Course Objectives ................................................................................................................................................ 39
PSY-101 Introduction to Mental Health .................................................................................................................................... 39
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PSY 101 Key Course Objectives ............................................................................................................................................... 40
MTH-101 Medical Math ............................................................................................................................................................ 40
MTH 101 Key Course Objectives .............................................................................................................................................. 40
ENG-101 Rhetoric Communication ........................................................................................................................................... 41
ENG 101 Key Course Objectives .............................................................................................................................................. 41
Practical Nursing Program Overview ........................................................................................................................................ 41
Practical Nursing Program Key Objectives ................................................................................................................................ 42
Practical Nursing Admission Requirements ............................................................................................................................... 42
Practical Nursing Program AM Course List .............................................................................................................................. 43
Practical Nursing Program PM Course List ............................................................................................................................... 43
Practical Nursing Curriculum Plan ............................................................................................................................................ 44
Practical Nursing Program Course Descriptions & Prices ......................................................................................................... 45
PNP-120 Human Anatomy & Physiology II .............................................................................................................................. 45
PNP-121 Nursing Foundation .................................................................................................................................................... 46
PNP-122 Nursing Care of the Chronically Ill Patient ................................................................................................................ 46
PNP- 123 Nursing Care of the Acutely Ill Patient...................................................................................................................... 46
PNP-124 Nursing Care of the Pediatric Child ............................................................................................................................ 47
PNP-125 Nursing Care of the Developing Family ..................................................................................................................... 47
PNP-126 Nursing Leadership and Medication Administration .................................................................................................. 48
Allied Health Programs .............................................................................................................................................................. 49
Allied Health Program Overview ............................................................................................................................................... 49
Allied Health Program Course List ............................................................................................................................................ 49
Allied Health Programs Admission Requirement(s) .................................................................................................................. 49
Allied Health Course Descriptions & Prices .............................................................................................................................. 49
AHP-102 Electrocardiograph Technician .................................................................................................................................. 49
AHP 102 Key Course Objectives ............................................................................................................................................... 49
AHP-103 Phlebotomy Technician ............................................................................................................................................. 50
AHP-104 Patient Care Technician Program .............................................................................................................................. 51
AHP-104 PCT Key Objectives .................................................................................................................................................. 51
AHP-105A Certified Pharmacy Technician ............................................................................................................................... 51
AHP-105B Certified Pharmacy Technician II ........................................................................................................................... 51
English As A Second Language (ESL) Program ....................................................................................................................... 52
Admission Requirement for ESL Program ................................................................................................................................ 52
ESL Program Overview ............................................................................................................................................................. 52
ESL 1: Beginner Conversation I ................................................................................................................................................ 52
ESL 2: Beginner Grammar I ...................................................................................................................................................... 53
ESL 3: Academic Reading ......................................................................................................................................................... 53
ESL 4: Intermediate Conversation II ......................................................................................................................................... 53
ESL 5: Intermediate Grammar II ............................................................................................................................................... 54
ESL 6: Public Speaking ............................................................................................................................................................. 54
ESL Curriculum Plan ................................................................................................................................................................. 54
APPENDIX-I: Teaching Faculty ............................................................................................................................................... 55
APPENDIX-II: The Enrollment Agreement (Sample) ............................................................................................................... 57
APPENDIX III: Consumer Information Section / Program Specific Statistical Data ................................................................ 64
Appendix IV: Commonly Used Forms ...................................................................................................................................... 66
Appendix V: Class Schedule ...................................................................................................................................................... 70
Appendix VI: Student Acknowledgement & Receipt ................................................................................................................ 81
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NCOHC Organizational Chart
President
Yury Logvinsky
I. T
(Aidgroup)
Academic Dean
Asim Zafar MD
Marketing
Eddie
Logvinsky
Student Services
Diana Novitskaya
Practical Nursing
Carol Taylor RN MSN
(Director of Nursing)
Rodolfo Ranola RN BSN
Bibiana Ukaegbu RN BSN MEd
Daniela Baez RN BSN
Eva Barrera RN BSN
Florence Benavidiz RN BSN
Laura Lelis RN MSN
Minu Joseph RN BSN
Daniel Andrada RN BSN
Lyleth Busdillo RN BSN
Beverly P Beneto BSN RN
Deborah Maleh MSN RN
Allied Health, Gen Ed
&
ESL
Bronwen Douglas
Sarah Nogala
Laura Tibey
Joshua Amdur
Robert Taha
Marina Reyes
Asim Zafar
V .President
Galina Safir
Admissions
Amy Olan
Gloria Bendel
Accounting
Grozdanka
Dyankova
BNATP
Ann Chemmarapally RN
Florence Benavidez
Bibiana Ukaegbu RN
R.2016
Light Blue Boxes
Represent
Executive Branch
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Introduction
Welcome to Northbrook College of Health Care (NCOHC, LLC) a privately owned for profit institution! You will discover
that NCOHC is a special, even unique, place recognized as a culturally diverse, student-centered college that provides a solid
foundation in health education.
Northbrook College of Health Care supports the U.S. Department of Education accrediting body’s fundamental purpose of
providing quality assurance and continued institution improvement. While the college is not currently recognized by the U.S
Department of Education’s accrediting body, it is the intent of the college to establish an affiliation with an approved
accrediting body.
Mission Statement
The mission of Northbrook College of Health Care (NCOHC) is to produce effective health care leaders through exemplary
academic excellence, best practices, research, and incorporating state of the art innovative technology in our healthcare
programs. NCOHC’s mission is to be accomplished through a continued commitment to foster lifelong learning relevant to
health care professions and practices.
Vision Statement
Northbrook College of Health Care envisions an academic and learning institution producing healthcare professionals with
exemplary ethics and practices rooted in classical as well as innovative knowledge base.
NCOHC History
Northbrook College of Health Care came into existence from an overwhelming sense of responsibility as felt by Mr. Yury
Logvinsky and Ms. Galina Safir. During their years of experience in various businesses including a home health staffing
agency, both Mr. Logvinsky and Ms. Safir learned to appreciate the immensely positive impact their competent and
empathetic personnel had on their clients, and people in general. All along, there was a constant search to employ, promote
and encourage the health care professionals that take the extra step while delivering quality health care to their patients. As
their business grew, a need was felt to do more. In order to further empower the healthcare community with exceptionally
competent healthcare providers, trained above the rest, a consensus was reached; to open up a quality health care institution.
Work on the project began in 2007. In 2008, the owners appointed a college Provost (dissolved February 2016). In 2009, Dr.
Asim Zafar was entrusted with the Academic Affairs as the Dean. Building requisition and remodeling were completed in
January 2011 and in Oct of 2011 Northbrook College of Health Care offered its first class to the students. During the past
years, NCOHC has demonstrated outstanding academic achievements such as first time pass rates exceeding 85% (average)
in Basic Nursing and 87% in Practical Nursing. An Advisor Board was formulated in 2015. Effective February 2016, Ms.
Carol Taylor-Lagradelle was appointed the Director of Nursing. Northbrook College remains a vibrant and growing
community with alumni in Allied Health and Practical Nursing fields, proudly serving the community.
NCOHC Facility
Northbrook College of Health Care is housed in an 18,000 square foot facility custom built in 2010-2011 to suit the needs of
our institution. It is mostly a “U” shaped structure with the entrance lobby/waiting area at the bottom of the “U”. The
administrative wing is on the West side of the entrance. This is where all the offices including Admissions, Student Services,
Human Resource/Career Services, Accounting Office, Bookstore, Adjunct Faculty Offices, and the Conference Room are
located. The President, Vice President, Academic Dean, and the Director of Nursing also have their offices located in this
wing. The East Wing has five (5) lecture rooms, two (2) nursing labs, and an anatomy lab, a lunch room, a library, a reading
room and a computer lab. Restrooms are located in the shared space on the north side (common area) of the building. Lecture
rooms have a capacity to accommodate 30 students, and are equipped with audio-visual overhead projectors/screens, white
boards, instructor computer etc. The building has free-WI-FI for enrolled students. All labs have updated equipment for
student use.
Accreditation Disclosure
Northbrook College of Health Care is not accredited by an accrediting body recognized by the U.S. Department of Education.
School Administration
President: Yury Logvinsky
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(Owner) Tel: (847) 850-5700
Vice President: Galina Safir
(Owner) Tel: (847) 850-5700
Academic Dean: Dr. Asim M. Zafar M.D
Tel: (847) 850-5700 ext: 3949
Email: dr.zafar@ncohc.org
Director of Nursing: Carol Taylor-Lagredelle PhD (c). MSN,MEd,RN
Tel: (847) 850-5700 ext: 3973
Email: ctaylor@ncohc.org
Admissions: Amy Olan
Tel: (847) 850-5700 ext: 3978
Email: aolan@ncohc.org
Gloria Bendel
Tel: (847) 850-5700 ext: 3912
Email: ssaengathit@ncohc.org
Student Services: Diana Novitskaya
Tel: (847) 850-5700 ext: 3941
Email: dnoviskaya@ncohc.org
Accounting Clerk: Grozdanka Dyankova AA
Tel: (847) 850-5700 ext: 3940
Email: gdyankova@ncohc.org
School Policies and Procedures
NCOHC Communication Policy
Northbrook College of Health Care issues a login ID to all applicants once the online application is completed and the
application fee ($25) is paid. All subsequent communication is done using the online portal for the college. Students are
advised to choose a login password that is easy for them to remember. Students will need this login and password
information to access grades and to receive updates, notices and emails about upcoming events including updates about
weather related college closures etc. Please contact an admission advisor to reset the password, if needed.
Affirmative Action Policy
NCOHC is an affirmative action/equal opportunity college which administers its educational and employment programs in
compliance with federal, state, and local laws. NCOHC does not discriminate on the basis of race, color, national origin,
religion, gender, ancestry, age, sexual orientation, marital status, disability, citizenship, unfavorable discharge from military
service, or veteran status.
Sexual Harassment Policy
NCOHC is a campus community committed to the safety of all students, faculty, employees, visitors, and administrators. In
order to insure a safe campus environment for all, NCOHC adheres to a strict policy against sexual harassment and sexual
assault.
NCOHC’s sexual harassment policy covers all members of our college community, including visitors, and mandates that all
persons remain free of any form of sexual harassment, sexual assault, and stalking behaviors.
In accordance with this campus policy, all alleged sexual complaints shall be investigated by the Academic Dean. Anyone
who is a victim of a violation of the no sexual harassment/no sexual assault school policy shall immediately report, in
writing, the incident to the Academic Dean.
In the event that the Academic Dean is unavailable, the report should be made to the nearest faculty member or Program
Director as soon as possible. All such complaints will be promptly investigated and proper law enforcement authorities
notified when appropriate or when the victim requests such action. See below for an explanation of sexual harassment,
sexual assault, and stalking behaviors.
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NCOHC recognizes the definition of sexual harassment as explicit sexual advances, verbal or written requests for sexual
favors, and any other type of verbal, written, or gesture-like behavior which denotes a tone of sexual misconduct.
The aforementioned advances of a sexual nature become sexual harassment if and when:
Rejecting such advances or allowing such advances becomes or is implied to become a condition for one’s
educational, instructional, or employment pursuits.
Rejecting such advances or allowing such advances is ever used as a framework for decision making regarding any
educational, instructional, or employment concerns which directly affect the victim.
The advances, whether rejected or allowed by the victim, have the untoward effect of forming an overtly offensive or
hostile environment or with the intent of intimidation in the educational, instructional, or employment setting.
All or any of the above will constitute sexual harassment and will not be tolerated on the school campus, at the clinical sites,
or at any school function.
Sexual Assault Policy
Sexual Assault at NCOHC shall be persecuted to the full extent of the law. Sexual Assault is understood as:
Any type of physical contact with another individual of a sexual nature that is either an unwanted inappropriate
advance, an expression against an individual’s own will, or in absence of an individual’s own consent.
Any verbal or physical contact punishable by law as sexual assault.
Any type of rape, including acquaintance rape or date rape, defined as sexual intercourse forced upon an individual
against that individual’s own will or without that individual’s consent.
It is noted here that no one under the age of 18 can give consent for sexual intercourse per the state law.
Any person engaging in sexual contact with an individual under the age of 18 can be prosecuted for sexual assault, statutory
rape, and/or other offenses against a minor.
Stalking Behavior Policy
Stalking behavior is not tolerated at NCOHC. Stalking behavior is understood as:
Any behavior which construes a desire to intimidate, follow, or pose a threat to anyone else including to verbally or
physically threatening an individual with intent of sexual assault.
NCOHC deems all of the above listed and similar behaviors unacceptable.
NCOHC reserves the right to launch and follow an internal investigation which may be aided by judicial or legal authorities.
NCOHC reserves the right to terminate or suspend the status, pending investigation or the outcome of the investigation, of
any person found in violation of this and other policies and laws.
Concealed and Carry Firearms Policy
NCOHC does not permit concealed firearms on campus. Signs are posted on campus as a reminder. Students found with any
firearm will be reported to the authorities and expelled from the college.
Code of Conduct and Consequence Policy
NCOHC expects all students to demonstrate outstanding ethical, moral and professional traditions. Students found engaging,
demonstrating or enticing the following activities shall be in violation of our Code of Conduct policy leading to
Consequence. Such activities include without limitation:
Insubordination
Disruption of the academic atmosphere in class or at a clinical site, or any time an instructor deems the place or time
as a learning experience in lecture, lab, or clinical.
Physical or verbal threats
Physical gestures or words spoken or written that are defamation or slander.
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Conduct contrary to professional standards
The following applies to classroom as well as student interactions with instructors in the lab and clinical assignments.
Northbrook College of Health Care recognizes that students play a major role in creating and supporting the
educational environment. NCOHC upholds the belief that students have a right to learn and a responsibility to
participate in the learning process. While NCOHC is committed to the fundamental principles of freedom of speech,
including controversial positions taken in the classroom, student communication and behavior must uphold the
principles of appropriate vocational/ethical and professional behavior.
Any student failing to conduct him/herself in an orderly and professional manner is subject to probation or program
dismissal based on the severity of the infraction; this includes but is not limited to behavior that is consistent with
dishonesty, disruptive acts, use of profanity, excessive tardiness, and insubordination, violation of safety rules, or
failure to abide by the school rules.
Course instructors have the right to establish clear behavioral expectations and students share the responsibility for
maintaining an appropriate learning environment. Students’ failure to adhere to the behavioral expectations by the course
instructor (either in the syllabus or at the time classroom behavior occurs) may be subject to disciplinary action. A record of
negative conduct/behavior will be documented by the instructor and maintained in the students’ file.
A Special Note to our Students:
Children are not allowed in the classrooms or on school premises during the instructional period.
Consequence
Students violating NCOHC student conduct policies may be subject to the following:
Warning: notice in writing to a student that continued or repeated violations of specified school policies or campus
regulations may be cause for further disciplinary action (censure, suspension, dismissal, restitution). A permanent record of
the violation will be retained in the student file.
Censure: reprimand in writing for violations of specified school policies, including notice to the student that repeated
violations may be cause for further disciplinary action (suspension, dismissal, restitution).
Suspension: termination of student enrollment status, in writing, for a specified period of time, including an academic term
or terms with reinstatement subject to specified conditions, the violation of which may be cause for further disciplinary
action, normally in the form of dismissal.
Dismissal: termination in writing of student status at the school or the program or the course.
Restitution: reimbursement for damage to or misappropriation of either school or private property may be imposed
exclusively or in combination with other disciplinary actions (such reimbursement may take the form of monetary payment
or appropriate service to repair or otherwise compensate for damages). Restitution may be imposed on any student who,
either alone or through group or concerted activities, participates in causing the damages or costs.
Advertising & Marketing Policy
All advertising, marketing and recruiting practices at NCOHC shall:
a) Remain factual in nature
b) Refrain from the use of superlatives
c) Make no claim of employment guarantee
d) Not offer a student any monetary compensation for enrolling in the program
e) Not be conducted around charitable offices, or welfare centers where economically disadvantaged individuals are
being served
f) Be approved by the College Administration in writing (Academic Dean)
g) Be maintained for records with date and venue of advertising
h) Not contain any language whether overt or implied to guarantee a certificate or diploma
i) Not use any logo or statement of approval from any agency unless approved by the agency to do so
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Employment Disclaimer Policy
NCOHC is a private vocational college that offers approved courses. Students are made aware that successful completion of
these programs and/or courses does NOT guarantee employment. NO employee or representative of NCOHC or
advertisement makes any direct or implied promises of employment; or that completion of any or all of the courses or
programs shall constitute as a guarantee of employment.
NCOHC does offer assistance to its students and alumni via Career Services Office in the form of help with resume writing,
mock interview sessions, recommendations to employment search strategies and sites, limited lists of current job openings,
etc.
No direct or expressed or implied statement by NCOHC is being made, nor shall such be construed, where employment is
guaranteed after completion of programs and/or courses offered by Northbrook College of Health Care.
Substance Abuse/ Dependence/ Drug/ Alcohol and Smoking Policy
In accordance with the Drug Free Schools and Communities Act of 1988, Northbrook College of Health Care promotes an
educational environment that is conducive to teaching and learning and is a drug free campus and community.
Students are required to adhere to our strict “Drug Free” policy. Under this policy, students may be screened for the presence
of illegal/controlled substances with or without prior warning.
Students refusing to provide appropriate samples for analysis will be terminated from all enrolled programs until such time as
the student has completed a state approved Rehabilitation Program within 6 months (Certificate of Rehabilitation is required).
After which, the student must file for readmission into the program. Readmissions are never guaranteed. See Readmission
Policy.
Alcohol Policy
The consumption of alcohol is strictly prohibited on campus and clinical sites at all times. Students are expected to remain
alcohol free while on campus and its affiliate clinical sites.
Smoking Policy
In compliance with the Illinois Clean Air Act, of July 01, 1993, smoking is prohibited on campus. Student must refrain from
smoking in the classroom, clinical, and laboratory facilities etc.
Smoking within clinical/classroom facilities will result in dismissal from the program. Smoking is only permitted in
designated smoking areas of the school and clinical facilities. Illinois State Law mandates smoking areas to be outside of any
public or school building at least 15 feet from any entrance.
Disclosure of Chronic Illness Policy
Students enrolled in courses with a laboratory and/or clinical component are required to disclose to the Program Director a
history of loss of consciousness for any reason (e.g., at the sight of blood or blood draw) or if they have any chronic illness
that may render them unsafe in patient care or that requires ongoing medical attention
Students are required to show proof of continuing care (physician’s note) for any history of loss of consciousness in order to
continue with the program.
National Holiday Policy
NCOHC observes the following national holidays (school is closed for the students).
2017 2018
New Years Day Observed (Jan 2, 2017) New Years Day Observed (Jan 1, 2018)
Martin Luther King Day (Jan 16, 2017) Martin Luther King Day (Jan 15, 2018)
Presidents Day (Feb 20, 2017) Presidents Day (Feb 10, 2018)
Good Friday (April 14, 2017) Good Friday (March 30, 2018)
Memorial Day (May 29, 2017) Memorial Day (May 28, 2018)
Independence Day (July 4, 2017) Independence Day (July 4, 2018)
Labor Day (Sept 4, 2017) Labor Day (Sept 3, 2018)
Veterans Day (Nov 10, 2017) Veterans Day (Observed: Nov 12, 2018)
Thanksgiving (Nov 22*, 23, 24, 2017) Thanksgiving (Nov 21*, 22, 23, 2018)
Winter Break (Dec 25, 2017-Jan 1, 2018) Winter Break (Dec 25, 2018-Jan 1, 2019)
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*Campus Open with limited services. 2016: 11/23, 12/23, 12/27-29 2017: 11/22, 12/27-29 (call to confirm)
Religious/ Faith Holiday Policy
NCOHC, in compliance with Higher Education Religious Observances Act (110-ILCS 110/0.01), respects all religions and
faiths. Students may request additional days off in observance of their specific religious holidays. Students may be required
to submit a letter from their clergyman (or equivalent) verifying the observance of religious/faith-based holiday.
Students are advised to inform their instructors in the beginning of the semester or term and then again 2 days before their
requested day off. Written approval of the Program Director or Academic Dean MUST be obtained in advance to be an
excused absence. Students are still responsible to cover the content of the day/s missed. Contact your instructor regarding
missed exams during the day/s missed. Extended absences for religious reasons may hinder a student’s progress and are not
advised.
Any concern of this nature should be discussed with the Program Director or the Dean of Academics.
Class Room Policy
NCOHC requires all students to communicate in English while in the classroom and lab(s). The use of any foreign
language, profanity, or inappropriate or abusive language during any learning activities including didactic, lab and clinical
session(s) is not permitted and shall lead to disciplinary action, including but not limited to termination of enrollment from
the program and /or the college. Students are to conduct themselves in a professional and respectful manner during all
learning activities. To facilitate learning for all students there will be no use of cellular phones or other electronic devices.
Students found in violation of Electronic Device Policy are subject to disciplinary action including but not limited to grade
deduction and/or termination from the Program. Students are expected to be prepared to discuss classroom topics and to
participate in group activities in a polite and professional manner. There shall be no eating in the classrooms and no
drinks in open containers that may spill with accidental fall. Please use Break Room for food and drinks.
Clinical Conduct Policy
All courses (BNATP 100, PNP 121, PNP 122, PNP 123, PNP 124, PNP 125 and PNP 126) that have a required clinical
component must be completed at a NCOHC clinical affiliate under the direct supervision of NCOHC faculty member
and per NCOHC schedule. All students while in clinical session shall only conduct tasks assigned by the NCOHC faculty
in-charge. Students my not contact the facility personnel or seek assistance from them for any reason, unless approved by
and/or directed to do so by NCOHC faculty in-charge.
Students are reminded that while at clinical sites, they represent Northbrook College of Health Care. All students shall only
be allowed to conduct the clinical session, if they arrive on time and have the appropriate attire (uniform) for the lab and/or
the clinical session. The use of any foreign language during learning activities including didactic, lab, and clinical
session(s) is not permitted and shall lead to disciplinary action, including but not limited to, termination of
enrollment from the program and or the college. All students are required to conduct themselves in the most professional,
polite, and courteous manner and follow the policies of the agencies and NCOHC at all times. Students may ONLY
communicate in English while on Clinical premises and /or during clinical experience. A faculty member after consulting
with the Program Director or the Academic Dean may dismiss a student from clinical for the day, if the student arrives 15
minutes late or does not have proper uniform or displays unclean hygiene or displays unprofessional conduct or performs
unsafe act(s) deemed as such by the faculty member.
Any and all grievance(s) during clinical, if occurs, must be filed with the Program Director at NCOHC. Students are
not allowed to file grievances with the agency/clinical affiliates staff or their employees.
Students failing to obtain a passing grade in clinical component MUST repeat both clinical and theory component of
the course and vice versa, no exceptions!
Clinical /Lab Makeup Charge Fee
Effective January 1
st
, 2017: All students who have missed clinical due to an UNEXCUSED ABSENCE(s) shall be
required to pay a one hundred fifty ($150) dollar Non Refundable charge per Clinical Makeup Session whether the Makeup
Session was conducted in a clinical setting or a simulation setting in the computer lab or done in the form of an extra
assignment. Students who do not complete 100% of the Clinical component of any course shall receive a failing grade (F) in
both Didactic and Clinical component of the course and shall be required to repeat BOTH the Didactic and Clinical
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component of the course. The Academic Dean shall have the final authority in determination of an absence as Excused or
Unexcused.
Laboratory Policy
1. All laboratory exercises must be done under the direct supervision of NCOHC faculty and on campus. Unauthorized
training in the laboratory is prohibited. Students wishing to use the laboratory outside of scheduled periods must
obtain authorization from the Nursing Department.
2.
Food and drink is prohibited in the laboratory at all times.
3. Become familiar with all safety protocols in the laboratory, i.e. eye-wash stations, fire extinguishers, first aid, spill
kits and exits.
4. Immediately report all incidents such as, needle sticks, falls and spills to the Instructor or the Lab
Coordinator.
5. All sharps must be disposed of in a designated sharps container.
6.
Use disposable gloves when handling all mannequins and mannequin parts.
7. (If you are aware that you have a latex allergy or suspect that you do, it is your responsibility to
notify the laboratory coordinator.)
8.
Non-latex disposable gloves will be provided upon request.
9.
Never move mannequins or mannequin parts without authorization.
10. Never use Betadine or alcohol on mannequins, soap solution may be used as a lubricant for tube insertion.
11.
Used/soiled linen should be placed in designated soiled hampers.
12. Defective equipment or broken glassware must be reported to the lab coordinator.
13.
Always wash hands thoroughly before leaving the laboratory.
14.
Students are not permitted to sit or lounge on beds in the nursing laboratory.
15. Individuals serving as a patient must remove shoes when lying on the beds.
16.
Beds while not in use are to be kept in the lowest position.
17. Students are not permitted to remove any equipment from the laboratory i.e. practice medication,
syringes, etc.
Clinical/Laboratory Makeup Fee
Effective January 1
st
, 2017: All students who have missed Laboratory Session(s) due to an UNEXCUSED
ABSENCE(s) shall be required to pay a one hundred fifty ($150) dollar Non Refundable charge per
Clinical/Laboratory Makeup Session whether the Makeup Session was conducted in a Laboratory setting or a
simulation setting in the computer lab or done in the form of an extra assignment. Makeup sessions shall be
conducted outside the regular class/clinical/lab hours at the discretion of the Director of Nursing. Students
who do not complete 100% of the Clinical or Lab component of any course shall receive a failing grade (F)
in both Didactic and Clinical component of the course and shall be required to repeat BOTH the Didactic and
Clinical component of the course. The Academic Dean shall have the final authority in determination of an
absence as Excused or Unexcused.
Clinical Assignment Policy
Clinical sites are selected based on the nursing course objectives and the types of experiences that are best suited for the
course. Students are expected to arrange for their own transportation to affiliating agencies.
When possible, students will not be assigned to a clinical agency or unit at which they are employed. To obtain the best
possible clinical experience there may be rotations in the evening or on the weekends. Students will be notified of any time
changes as far in advance as possible.
NCOHC requires that all students must complete the required clinical hours with a passing grade in order to progress to the
next course. Failing the clinical component requires repeating BOTH theory and clinical components of the course, no
exceptions.
Admission Procedure
1. Admission Application
All students seeking admission into any program offered by NCOHC must submit a completed application along
with the appropriate application fee ($25). The completed application must include accurate and updated
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information of the student and/or other information as required in the application. Applications are available on
campus or online at www.ncohc.org. Incomplete applications may not be reviewed for admission.
2. Entrance Exam / Interview
All academic programs offered by NCOHC require an Entrance Exam. Some programs may require an in-person
interview before admission to the program of interest is granted. Students are expected to pass the entrance exam
and be prepared for an interview with school personnel. Students must successfully demonstrate competence during
the interview process in order to be accepted. Refer to your program of interest for more details on the type of
Entrance Exam required.
3. Required Documents
After passing the entrance exam, students must submit additional documents as required by the program.
4. Financial Obligation
Students must fulfill the financial obligation of the program before the registration deadline. Refer to the program of
interest to obtain more information regarding the financial obligation requirement(s).
5. Acceptance/Admission
Once all of the above requirements have been deemed satisfactory, admission into the program may be granted.
6. Enrollment Agreement (EA)
Signing of an enrollment agreement completes the admission process. An enrollment agreement is a legally binding
agreement between NCOHC and the student. Students should read, understand, and fully comprehend the
enrollment agreement before signing. A copy of the Enrollment Agreement can be found in Appendix II of this
catalog.
Transfer of Course Work Policy
Transfer to NCOHC Programs
NCOHC accepts Pre-Practical Nursing course work completed at institutions accredited by US Department of Education and
institutions approved by Illinois Department of Financial and Professional Regulations (IDFPR) to conduct a Practical
Nursing Program, if the following conditions have been met:
a) A completed Admission Application has been submitted with the appropriate fee ($25).
b) Transfer of course work conducted at another institution requires submission of an official transcript sent directly to
NCOHC.
c) Provisional acceptance (pending final approval through Official Transcripts) is granted if printed copies of student
transcripts are submitted.
d) Official copies of transcripts are received directly by the Student Services at NCOHC.
e) Course work is relevant and matches the course work at NCOHC.
f) Only courses with a grade C (2.0) or higher are eligible for transfer.
g) Transferred course work will appear in the official transcripts but shall not be used in calculation of the overall
GPA.
h) Course work must NOT be completed at a distance learning institution where testing metrics were not proctored by
the academic institution.
i) Transfer for BIO 120 (Human Anatomy & Physiology I) requires completion of a course with a lab component
within the past 5 years, no proficiency exam shall be conducted for this course.
j) BIO 120 must be taken within the past 5 years for transfer eligibility unless an advance degree is completed in the
subject.
k) Course work must be completed within the last 5 years.
l) Course work completed past 5 years requires passing a Proficiency Exam offered by NCOHC (except BIO 120, see
i & j above).
m) Course work taken past 5 years shall be transferred without a Proficiency Exam if advanced courses for the subject
have been taken that demonstrate proficiency in the subject matter, e.g. a higher degree.
n) All course work completed at an international institution must be submitted to the Admissions Office after being
evaluated by an accredited foreign evaluation agency (translation shall not suffice); course by course evaluation
along with degree evaluation is required for transfer of courses.
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o) NCOHC reserves the right to determine equivalency of course content.
p) NCOHC does not charge any additional fee for evaluation of transferred courses.
q) NCOHC shall not be liable if the Official Transcripts are not received by the’s Office within the allowed time of
Provisional acceptance (generally 2 weeks).
r) Due to the unique nature of the Practical Nursing Program Curriculum, transfer into the Practical Nursing Program
is not allowed.
Proficiency Exam Policy (Effective Oct 1
st
, 2014)
In order to promote scholarly pursuit of knowledge, NCOHC institutes steps that encourage independent and self study
improvement in the disciplines of language, mathematics and psychology. Such an undertaking is established by the
administration of a proficiency exam for Rhetoric Communication, English 101; Math for Nurses, MTH 101; and
Introduction to Psychology, Psy 101 courses. Students with a High School Diploma* (or equivalent GED) may obtain credit
at NCOHC for their knowledge in the above courses by passing a Proficiency Exam proctored by NCOHC staff. The
aforementioned (Eng 101, MTH 101, PSY 101) remain the only courses which NCOHC approves for credit through
Proficiency Exam(s).
A proficiency exam for the courses listed above may only be taken once for each course and is limited to English 101, Math
for Nurses 101 and Introduction to Psychology 101. Repeat attempt for proficiency exam is not allowed. Students failing to
pass the proficient exam must take the relevant course in its entirety. NCOHC does not accept proficiency exams or their
equivalents from other institutions.
All Proficiency Tests are closed examinations, and examinees are only given pass/fail information (within 10 business days)
which is reported on their Official Transcripts from NCOHC. To preserve the integrity of the Proficiency Exam, post exam
review of the Proficiency Exam(s) is not permitted.
All students with a High School Diploma, GED or equivalent from a Foreign Institution*are eligible to take the proficiency
exam for courses mentioned above.
*All students with course work completed at an institution outside of United States must submit and a copy of transcript
evaluation done by an accredited Foreign Evaluation Agency. Contact admissions for more information
CLEP, Work Experience, Self Study Transfer Credit
NCOHC accepts relevant and equivalent course work for the Pre-Practical Nursing Program from all institutions accredited
by the US Department of Education and approved to offer Practical Nursing Program by IDFPR. Institutions must require
students to take the on campus proctored exams. Applicants who seek credit for College Level Examination Program
(CLEP), work experience, self study, course work completed during service in the US military, etc. are required to take a
proficiency exam for English, Medical Math and Psychology.
Proficiency Exam Scheduling and Fee
The office of the Academic Dean conducts the Proficiency Exam every Tuesday at 2pm. Registration deadline for the exam
is 5 pm on the Friday prior to the exam date. There is a one hundred dollar ($100) exam fee per exam which must be paid at
the time of registration. Rescheduling and cancellations must be done prior to the registration deadline.
A state issued ID or driver’s license and proof of payment for the exam are required for verification on the day of the exam.
No refund shall be issued for No Show students or students who do not follow the cancellation and refund guidelines listed
under this policy or students who receive an exam from the proctor once the examination session has started.
Contact Admissions at (847) 850- 5700 for more information.
Transfer into Practical Nursing Program
The Practical Nursing Program has not been approved by the Illinois Board of Nursing to accept transfer of credit from other
institutions into the Practical Nursing Program. This restriction is in place due to the uniqueness of our curriculum, which is
not offered elsewhere. The program must be taken in its entirety at NCOHC. Students are advised to consider this restriction
before applying to the Practical Nursing Program as there will be no transfer of credit into the Practical Nursing
Program.
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 15
Transfer to Other Institutions
Even though NCOHC is an approved institution, and all courses are approved by IBHE-PBVS and other relevant governing
bodies, we currently do not have articulation agreement(s) with other institutions that guarantee transfer of course(s) to other
institutions. Students must contact the institution of interest to determine if the course work completed at NCOHC will be
transferred.
Graduates of the Practical Nursing Program, after obtaining their License from the state, may be eligible at some institutions
to obtain course credits towards a bridge to Associates Degree Program in Nursing (based on the Program completion and
their Practical Nurse License.) Contact the college of interest to determine if credits from NCOHC will qualify for transfer.
Grading Policy
Repeat Course Policy
Courses with a letter grade D+ (73.5%; 1.67) or below must be repeated for a higher grade. The transcripts will reflect both
grades, but only the latter grade will be used in the calculation of GPA.
Students obtaining a letter grade of D+ (73.5; 1.67) or below in courses with either a lab or clinical portion must repeat the
entire course including the theory portion.
Course work completed at NCOHC with a grade of C (2.0) or higher is not eligible for a repeat grade.
For Practical Nursing Students
Student failing to obtain a 74% in the lab, lecture or clinical portion of a course are placed on Academic Probation. Such a
course must be repeated in entirety including the lab, lecture, and theory for a passing grade before the student is allowed to
proceed to the next level, as determined by the Practical Nursing Curriculum Plan.
Effective July 1
st
, 2016 all Practical Nursing Courses (PNP) with a Standardized Testing Component (ATI-Subject) requires
the students to obtain a minimum of Proficiency Level I before the student is allowed to proceed to the next course.
Students failing to obtain a minimum of Proficiency Level 1 shall be subject to Remediation Plan which shall be outside the
regular scheduled class hours. Failing to comply with the Remediation Plan or obtaining a minimum of Proficiency Level 1
even after completion of the Remediation Plan shall result in a failing grade for the course, in which case, the student must
repeat the entire course. NCOHC reserves the right to create exceptions on an individual basis in order to benefit the
student(s); the Academic Dean shall have the final authority in such matters.
For all repeated courses, the transcripts will reflect both grades but only the later grade will be used in the calculation of
GPA.
Students who obtain a letter grade of D+ (73.5; 1.67) or below in courses with either a lab or clinical portion must repeat the
entire course including the theory portion in no more than 2 subsequent batches when the same course is offered.
Letter
Grade
Percentage
Points
Description
Grade Point
Average
(GPA)
A+
94-100%
Exceptional
4.0
A-
90-93%
Excellent
3.67
B+
87-89%
Better
3.33
B
84-86%
Good
3.00
B-
80-83%
Average
2.67
C+
77-79%
Fair
2.33
C
74-76%
Marginal
2. 0
D+
70-73%
Must Repeat
1.67
D
67-69%
Must Repeat
1.33
D-
64-66%
Must Repeat
1.00
F
Below 64%
Fail/ Must Repeat
0.0
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 16
An advising session with the Director of Nursing is required for enrolling to repeat a course. This session is in addition to the
advising session required with the academic advisor.
Course work completed at NCOHC with a grade of C (2.0) or higher is not eligible for a repeat grade
Attendance Policy
NCOHC believes that a vital correlation exists between class attendance and student performance. A student's presence,
his/her active participation in class is critical to academic success. Therefore, NCOHC has a stringent attendance policy, as
regulated by various state and local educational agencies as follows:
I. Students shall be terminated from the program when they have more than two (2) days of absences in a course (the
third absence leads to termination); its equivalent in tardies or its equivalent in a combination of tardies and
absences.
II. NCOHC defines a Tardy as arriving 7 or more minutes past the scheduled start time of the class (including late
arrival from lunch and other breaks) or leaving earlier than the scheduled end time of the class.
III. NCOHC equates three (3) tardies to one (1) absence.
IV. Students are required to maintain a minimum of 90% attendance to matriculate.
V. Students seeking variance to the above must present documentation of extenuating circumstances to the Program
Director in order to continue (Refer to the section on Excused Absences).
VI. All cases of Excused Absences are considered on an individual basis by the Program Director in consultation with
the Academic Dean.
VII. All missed clinical content MUST be completed outside of the regular schedule within two (2) weeks of the absence.
VIII. All students are required to sign-in and sign-out for each didactic, laboratory and clinical session.
IX. Students falsifying their presence for themselves or others are subject to disciplinary action which includes, but is
not limited to suspension and termination from the course and/or the college.
X. All students dismissed from a course or program after being found in violation of the attendance policy may ONLY
continue their education/enrollment at NCOHC if readmitted through the readmission process (No exceptions!).
Refund calculation shall be based on NCOHC Refund Policy.
XI. Basic Nursing Assistant Training Program (BNATP) students shall be assigned a special project in lieu of missed
classroom time, if the missed time is due to an Excused Absence and less than 15% of the total course. Missed
content and exams must be completed within two (2) weeks and outside of the regular schedule of class hours.
Students who fail to attend any session held for completion of the missed work shall receive an F for the content.
Students who miss 18 hours of this program will have to repeat the entire course. Attendance in all clinical sessions
must be complete as required by Illinois Department of Public Health.
XII. All instructors must verify the accuracy of the attendance sheet for each student and report tardies and absences for
each day on the sheet. All instructors must validate the accuracy of the attendance sheet with their signatures at the
end of the session.
XIII. Students found in violation of the attendance policy must undergo the Readmission Process in order to continue their
education at NCOHC. Students may have to continue in the subsequent cohort after being readmitted to the course
or the program. Refund calculation is subject to NCOHC Refund Policy.
Automatic Withdrawal
Students missing a total of (3) three days of course work or its equivalent in tardies or its equivalent in a
combination of absences and tardies (3 tardies=1 absence) shall be dropped from the course/program. In case of
an emergency, students are encouraged to inform the Program Director or the Academic Dean as soon as possible.
NCOHC requires proper documentation for absences to be considered Excuse (refer to the Excused Absences
section of this handbook.) NCOHC’s Standard Refund Policies apply to students terminated from a course or a
program due to violation of the Attendance Policy. Students found in violation of the Attendance Policy shall
only return to the subsequent cohort after going through the Readmission Process. (refer to the Readmission
Process of this handbook)
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 17
Excused Absence Policy
An excused absence is defined as an absence due to extenuating circumstance such as: personal illness (physician’s note
required), death of an immediate family member (documentation required), impassable roads or inclement weather in the
region, religious observance (may require a note from the clergy), quarantine (requires a note from the Physician), required
court programs (copy of the court order required), Homeland Security appointment (appointment letter required), and military
obligations (appointment or similar letter required). Any other absence may be considered unexcused. All the above listed
MUST be supported by documentation. NCOHC requires a Physician’s Note for absences due to personal illness in order for
the absence to be considered an excused absence; failure to provide such a note deems the absence as unexcused.
For all other absences which may be due to extenuating circumstances, the Program Director and/or the Academic Dean shall
decide based on the event and the supporting documentation. The Academic Dean shall have the final authority.
Students are advised to inform the instructor of any upcoming excused absence(s) as early as possible (including religious or
faith days). It is the student’s responsibility to make up for the missed course content.
All students are required to maintain a minimum of 90% attendance in order to matriculate.
Tardiness Policy
Tardiness is defined as arriving seven (7) or more minutes after the scheduled start of a class, lab or clinical or leaving earlier
than the scheduled end time of the class/clinical. Tardiness without legitimate reason on more than three (3) separate
occasions will be considered as one absence.
Makeup Exams/ Missed content
1. NCOHC does not permit the teaching faculty to administer makeup exams without authorization from the Program
Director or the Academic Dean.
2. Makeup exams are only allowed if the absence is deemed as excused absence (refer to the Excused Absence Policy
for a definition of excused and unexcused absences). The student is given a zero for the missed exam /quiz if the
absence is deemed as unexcused.
3. Makeup exams for excused absences, once approved by the Program Director or the Academic Dean, shall not be
the same exam as the one missed. An exam similar in difficulty level must be offered within 1 week, and outside the
regularly scheduled class time.
4. Missed content must be identified and arranged to be completed outside of the regular scheduled class time within 2
weeks. Depending upon the nature of the content, students shall be provided tutoring or simulation time or clinical
time as needed to make up for the missed content.
5. Student failing to attend any session arranged for completion of the missed content will receive a failing grade.
Students missing greater than 15% of the total course hours will be given an F and will have to repeat the course, irrespective
of the nature of the absence. Standard refund policy shall apply.
Dress Code Policy
All NCOHC students are required to dress modestly while on campus. Students must maintain a neat and clean appearance
while on campus. NCOHC designated uniforms are required during lab and clinical sessions. Students with inappropriate
attire will not be allowed to attend the lecture/lab/clinical session, with attendance marked as absent. Such an absence shall be
termed as an unexcused absence. Students with an absence from a clinical session shall receive a failing grade in the course.
Veteran’s Affair (VA) Benefit Program
In support and recognition of our armed forces, NCOHC participates in the Veterans Affairs Benefit Program. NCOHC is an
approved institution to provide educational services for students endorsed by U.S. Department of Veterans Affairs (VA).
Students seeking eligibility of benefits must provide appropriate documentation of eligibility from the Veterans Affairs. For
more information please visit the US Department of Veterans Affairs, https://www.gibill.va.gov
Students admitted into any course or program at NCOHC under the Veterans Affairs Benefit Program are held responsible
for all financial obligations. The students are advised that once enrolled, they are legally responsible for all financial
obligations as they are signing the enrollment agreement. It is the student’s responsibility to ensure that timely payments are
received from the funding agency. NCOHC reserves the right to collect any/all outstanding and unpaid balances from the
student as per NCOHC policies and procedures. NCOHC honors the refund policy for all students enrolled under this
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 18
program as agreed upon mutually by the U.S Department of Veterans Affairs and NCOHC (see Refund Policy for VA
Students). NCOHC refunds all monies to the original payer of funds.
Following applies to all students enrolled under any Veteran’s Benefit Program.
In compliance with the VA requirements, NCOHC shall:
1. Evaluate veteran for attendance and grades at the end of each month for all approved programs.
2. Require all veterans to maintain a minimum of 75% attendance average each month in order to be considered
making satisfactory progress. Any student absent for 3 consecutive days shall be terminated from the college
(see Attendance Policy) and from the GI Bill Program if absent for 14 consecutive days.
3. The minimum grade average required is 74%.
4. Place students failing to meet either the attendance or the academic progress requirements on probation for a
period of one month.
5. Reevaluate a student’s progress at the conclusion of probationary period. If NCOHC determines at the
evaluation that the student is meeting both the attendance and academic progress requirements the student will
no longer be on probation. Conversely, if NCOHC determines at this evaluation that the student is failing to
meet either the attendance or academic progress requirements, NCOHC will terminate the student from the GI
Bill Program.
6. At its discretion grant a second probationary period of one month to the aforementioned student if extenuating
circumstances warrant such action. NCOHC will reevaluate a student’s progress at the conclusion of this second
probationary period. If NCOHC determines at this evaluation that the student is meeting both the attendance
and academic progress requirements the student will no longer be on probation. Conversely, if NCOHC
determines at this evaluation that the student is failing to meet either the attendance or academic progress
requirements, NCOHC will terminate the student from the GI Bill Program.
7. Not readmit/reinstate students dismissed for unsatisfactory progress.
8. Certify a veteran’s enrollment in an approved program to the USDVA. NCOHC being a CLOCK HOUR
institution shall report the amount of clock hours per week a veteran will be in attendance. If veteran fails to
attend the certified amount of clock hours per week and this failure results in a change of pursuit as defined by
the USDVA, NCOHC will report this issue to the USDVA. Veterans are advised that this issuance of such
report by NCOHC may result in a lesser monthly payment(s) from the USDVA to the veteran and possible
overpayments from the USDVA to the veteran and NCOHC. NCOHC STRONGLY ADVISES ALL
VETERANS TO PURSUIT THEIR EDUCATION AS REQUIRED BY THE SCHEDULE AND THE
CIRRICULUM PLAN WITHOUT TARDIES, ABENSTIESM etc AND TO COMPLETE THE PROGRAM
ON TIME WITHOUT DELAY.
9. Terminate the GI Bill benefits once the student successfully completes the approved program in which they are
certified.
10. Hold all veterans to the same graduation, academic, attendance and financial requirements as other students.
Currently, NCOHC graduation, academic and attendance requirements meet AND exceed those set forth by the
USDVA.
11. At its discretion and in accordance with its policies and procedures shall accept Transfer of Course Work which
may shorten the length and duration of the program and result in reduction of program costs. NCOHC shall
maintain accurate records of course work transferred which shall reflect on the academic transcripts.
12. Veterans may obtain their unofficial transcripts by logging onto our online system
(www.ncohc.populiweb.com) or their official transcript by calling (847) 850-5700 or writing :
Northbrook College of Healthcare
Student Services
1400 South Wolf Rd. Suite 104
Wheeling IL 60090
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 19
Refund Policy for Veteran’s Affair (VA) Students
Students receiving Veteran’s Affair (VA) benefits are subject to Refund of tuition on a prorate basis (excluding Non-
Refundable Charges) as follows:
No
Percentage of days in class completed by the student at
notice of cancellation or Last Date of Attendance (LDA),
once 3 days or absence or equivalent tardies or a
combination thereof has occurred.
Percent of tuition and instructional charges that
Northbrook College of Healthcare (NCOHC) may
retain.
1
In excess of 5% to 10%
15%
2
In excess of 10% to 15%
20%
3
In excess of 15% to 20%
25%
4
In excess of 20% to 25%
30%
5
In excess of 25% to 30%
35%
6
In excess of 30% to 35%
40%
7
In excess of $35% to 40%
45%
8
In excess of 40% to 45%
50%
9
In excess of 45% to 50%
55%
10
In excess of 50% to 55%
60%
11
In excess of 55% to 60%
65%
12
In excess of 60% to 65%
70%
13
In excess of 65% to 70%
75%
14
In excess of 70% to 75%
80%
15
In excess of 75% to 80%
85%
16
In excess of 80% to 85%
90%
17
In excess of 85% to 90%
95%
18
In excess of 90%
100%
For more information visit, http://www.benefits.va.gov/gibill
Trade Adjustment Assistance (TAA) Program
The Trade Adjustment Assistance (TAA) Program is a federal entitlement program that assists U.S. workers who have lost or
may lose their jobs as a result of foreign trade. This program seeks to provide adversely affected workers with opportunities
to obtain the skills, credentials, resources, and support necessary to become reemployed. For more information, visit the
Trade Adjustment Assistance website, https://www.dolet.gov/tradeact
Students admitted into any course or program at NCOHC under the TAA program are held responsible for all financial
obligations. The students are advised that once enrolled, they are legally responsible for all financial obligations as they are
signing the enrollment agreement. It is the student’s responsibility to ensure that timely payments are received from the
funding agency. NCOHC reserves the right to collect any/all outstanding and unpaid balances from the student as per
NCOHC policies and procedures.
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1400 S. Wolf Rd. #104. Wheeling IL 60090 Tel: (847) 850 5700 Fax: (847) 850 5400 Maj.Feb 15, 2017 www.ncohc.org Page 20
Workforce Investment Act (WIA) Program
The WIA program is a federally funded grant that assists unemployed individuals with skilled training to re-enter the
workforce. For more information please log-on to the Illinois Workforce Development System,
https://iwds.dceo.illinois.gov/iwds/iwdshome.html
Students admitted into any course or program at NCOHC under the WIA program are held responsible for all financial
obligations. The students are advised that once enrolled, they are legally responsible for all financial obligations as they are
signing the enrollment agreement. It is the student’s responsibility to ensure that timely payments are received from the
funding agency. NCOHC reserves the right to collect any/all outstanding and unpaid balances from the student as per
NCOHC policies and procedures.
Entrance Exam Policy
General Admission Entrance Exam
(BNATP, Pre Practical Nursing and Allied Health Programs)
Northbrook College of Health Care has adopted T.A.B.E (Test of Adult Basic Education) as their entrance exam for General
admission into the college. A passing score of 65% is required (valid for 1 year) for entrance into the following programs:
1. Basic Nursing Assistant Training Program (BNATP-100)
2. EKG Technician (AHP 102)
3. Phlebotomy Technician (AHP 103)
4. Patient Care Technician (AHP 104)
5. General Education Courses (Prerequisite Courses for Practical Nursing)
A $25 non refundable exam fee applies per attempt. Students may attempt this exam for a maximum of three (3) times in one
year. Each attempt must be separate by a minimum of 2 weeks. NCOHC requires the exam to be taken on campus under
NCOHC supervision.
Waiver for General Admission Entrance Exam (T.A.B.E)
As of June 1
st
, 2012 students with an Associate Degree (A.A or A.S) or higher, conferred by an accredited academic
institution in United States are eligible for a waiver to the TABE® exam. Foreign course work must be evaluated by an
Evaluation Agency approved by US Department of Education.
Students seeking waiver for the TABE® must provide proof of eligibility in the form of original diploma/certificate or copy
of the official transcripts (or evaluations from an Evaluation Agency in US).
Students with an overall score of 50% or higher on the ATI- TEAS® (Test of Essential Academic Skills) are exempt from the
TABE® requirement. NCOHC considers ATI-TEAS® scores valid for up to two (2) years from the date of examination. A
copy of the ATI-TEAS® with a qualifying score must be submitted as proof for exemption.
Practical Nursing Admission Entrance Exam
Northbrook College of Health Care, school of nursing has adopted ATI-TEAS® as their entrance exam for admission into the
Practical Nursing Program. A $60 non refundable exam fee is required per attempt. Students with a low score may re take the
exam after a 2 week preparation period for a maximum of 5 attempts.
Clock Hours, Contact Hours Policy
Each contact hour at NCOHC consists of Fifty (50) minutes of instructional time and ten (10) minutes of break time. Contact
hours are synonymous with Clock hours.
Student Identification (ID) Card Policy
The Student Services issues all enrolled students a Student ID Card with a photo. The NCOHC student ID card must be
clearly displayed while on campus and during clinical sessions. Students without NCOHC ID Cards may be asked to leave
the building, especially during the clinical practicum. Lost /stolen cards should be reported immediately to the Student Serves
The charge for a replacement card is five dollars ($5). Students are required to surrender their Student ID Card at the time of
completion of their program in order to receive transcripts or pay five dollars ($5) for the lost card. Withdrawal from the
college is not complete unless all financial obligations have been met and NCOHC property, including but not limited to
NCOHC ID card has been returned or paid for ($5).
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Incidental Insurance Policy
Effective March 1
st
, 2015, all students enrolled in BNATP 100, AHP 102 and Practical Nursing Programs must purchase the
Incidental Insurance Policy from NCOHC affiliate for the duration of the course /program.
There is a $100 deductible per incident which the student must pay when using the services covered under the policy.
In the event of an injury or incident during training sessions, NCOHC requires all students to inform their instructor
immediately.
NCOHC requires all teaching staff and the students to follow the recommended protocols and procedures as set forth by
CDC, OSHA, etc. irrespective of financial and insurance status. Students failing to follow and submit to NCOHC follow up
reports shall be subject to disciplinary action including suspension and expulsion from the college.
Students who wish to purchase the Incidental Insurance Policy on their own, may do so after discussing the adequacy of the
policy with the Academic Dean.
NCOHC shall not allow any student to engage in clinical experience or any training where practice involves invasive work or
direct patient care unless the Incidental Insurance Policy has been purchased.
Document Retention Policy
Effective November 1
st
, 2014. NCOHC shall retains all documents which provide evidence of student performance for a
period of three (3) years from the time of graduation of the student, and then in digital archive permanently. Such documents
include but not limited to:
a) Attendance records, quizzes, exams, Scantron Sheets, student progress notes, student disciplinary notes,
diploma and certificates awarded, transcripts from other institutions, payment information, graduation
records, advising records, financial records and personal information records.
b) Practical Nursing Care Plans, records of procedures in lab, homework sheet(s), homework assignments, and
presentations are retained for six (6) months after the final course grade is released.
c) All documents are stored in the Student Services Center, and maintained digitally by IT.
Graduation Requirement Policy
Students must fulfill all graduation requirements for each program. All graduating students must have a passing grade (C,
2.0) or higher; 100% attendance in lab and clinical sessions; and 90% of attendance in lecture sessions at a minimum.
Additional requirements exist for Practical Nursing Program which include, but not limited to, attending and passing an
NCLEX-PN Review program, passing a comprehensive ATI Exit Exam at the end of the Practical Nursing Program,
completing practice questions and or remediation program if needed.
Effective Jan 1, 2017 all Practical Nursing graduates are required to complete the graduation requirements within sixty (60)
calendar days of passing the last course of the program (PNP 126). Students who fail to comply with the sixty (60) calendar
day deadline shall have to complete additional academic and/or preparatory requirements as determined by the Director of
Nursing in consultation with the Academic Dean. Such requirements will be imposed on an individual basis to best assist the
student .
All fees and tuition must be paid in full 5 days prior to graduation from the course or the program. No diploma will be
awarded to any student who has any outstanding fees including library and other charges.
Graduation Ceremony /Pinning Ceremony Fee
Starting 2013, NCOHC shall hold at least one formal Graduation Ceremony every year. This ceremony is held in order to
recognize and commemorate students that have successfully graduated from the certificate and diploma programs. A $50
nominal Graduation Fee is required from all graduates that wish to attend the ceremony, and must be paid 4 weeks in
advance. Attendance is optional and not required.
NCOHC holds a special ceremony for graduates of the Practical Nursing Program called the Pinning Ceremony. The exact
date and venue of ceremony shall be announced 1 month prior to the ceremony. A $50 nominal Pinning Ceremony Fee is
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required from all graduates that wish to attend the ceremony, and must be paid 2 weeks in advance. Attendance is optional
and not required.
Acceptable Forms of Payment
All students are responsible for submitting payments on or before the due date. Acceptable forms of payment include:
Cash, Money Order, personal check (see below), Visa, MasterCard and Discover Card. Personal checks require clearing of
payment, which may take up to 7-10 business days. NCOHC charges $70 for each returned check (Non Sufficient Funds
Fee). Once a check has been returned by the bank, NCOHC reserves the right to require other forms of payment except
personal checks.
Payments made with a personal check are considered “applied” but the enrollment is only complete once the check is cleared
by the bank (and funds transferred), which may take up to 7-10 business days.
Students are officially enrolled in a class when the enrollment agreement is signed AND all financial obligations for the
course have been met.
Students who fail to fulfill the financial obligation of the course or the program shall be prohibited from progressing further.
Online Payments
All students are responsible for submitting payments on or before the due date. Students may use the online payment
system at no additional charge by logging into their online populi account. Once you are successfully logged into your
account, click on the Financial Tab then click on MAKE PAYMENT to enter your payment information.
Financial Aid
Northbrook College of Health Care is not entitled to receive Title IV funding. All students are considered “Self Pay”, except
those funded by WIA, TAA and Veteran’s Benefit Programs.
Easy Pay Payment Plans
Easy Pay Payment Plans are available for students in most programs. Students are required to remain current with the
payment schedule as specified in the payment plan as stated in the Enrollment Agreement. Students who fail to meet the
financial obligations as specified in the Payment Plan shall not be permitted to attend the didactic, laboratory or clinical
portion of the course until they make appropriate payments. A thirty dollar ($35) late fee shall be accessed and added to
the payment plan for each late payment.
A schedule of payment for each course or the program is available through the accounting department; and is listed as part
the enrollment agreement.
Effective March 1
st
, 2017: Students with two (2) late payments shall no longer be permitted use the
payment plan option and shall be required to make full payment for the course on or before the first day of
the course.
Enrollment Policy
NCOHC has rolling admissions. NCOHC has the right to change the start date of the course* or the program; or cancel the
class or the program. In such cases, NCOHC will issue a 100% refund to the student within 14 business days. The
Application Fee and the Entrance Exam Fee are non refundable.
*Course schedule and start date may be subject to change and/or cancelation if the enrolment for the course is deemed
unprofitable; in which case, NCOHC will inform the student(s) of this change. The student may then decide to continue
enrollment with the new start date or apply for a complete refund. Books that are in original packing (unopened and
unmarked) are eligible for a refund; original sales receipt is required.
Enrollment Agreement Policy
To officially enroll in a program and/or a course requires signing the NCOHC Enrollment Agreement. Students are advised
to carefully read and fully understand the terms of the agreement before signing it. Once signed, the students are legally
required to pay the amount as specified in the Enrollment Agreement and refunds are subject to policies and procedures of
NCOHC including but not limited to the Refund Policy as stated in this catalog and the Enrollment Agreement.
A copy of the Enrollment Agreement can be found in Appendix-II
Students are hereby advised to verify accuracy of the information found in this agreement. This enrollment agreement is a
legal document and is contractual in nature. By signing this agreement, the students hereby enters into a legally binding
contract to pay the amount listed at the TOTAL COST OF THE PROGRAM LISTED UNDER THE FINANCIAL
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SECTION. Failure to pay the Total Cost of the Program may result in financial and legal penalties as allowed by the State of
Illinois.
General Terms of Agreement (Part of Enrollment Agreement)
1. NCOHC shall provide a course of study that meets minimum curriculum requirements as prescribed by the
state regulatory agency.
2. NCOHC may change kit contents, textbooks, dress code, and curriculum format, teaching materials or any other
educational methods at its discretion.
3. NCOHC assumes no responsibility for negligence or lack of skills of students while practicing any curriculum
related services on each other.
4. NCOHC will grant a certificate of graduation and Official Transcript of Hours for the applicable course of study
when the student has successfully completed all phases of study, required tests, practical/laboratory assignments;
passed a final written and practical examination; completed the course of study according to State Board
requirements; completed all requirements and made satisfactory arrangements for payment of all debts owed to
the school.
5. NCOHC will issue an Official Transcript of course work completed at NCOHC to any student that requests such
document, with following explanations:
a. All financial obligations are met by the student
b. All library materials have been surrendered in acceptable condition
c. Only course work completed shall be reported
d. Transcripts shall not indicate courses that the student is currently enrolled in.
e. Other notations may appear on the transcripts.
6. NCOHC will assist graduates in finding suitable employment by posting area employment opportunities and
conducting Job Readiness sessions, but placement is not guaranteed.
7. NCOHC may terminate a student's enrollment for immoral or improper conduct as it sees fit; noncompliance with
educational requirements, Standards of Conduct, General Policies, Enrollment Agreement, Satisfactory Progress
Policy, State Laws and Regulations; NCOHC policies and procedures including but not limited to those listed in
the Yearly Catalog and/or Program Specific Catalogs which shall be made available to the student. Any action
which causes or could cause bodily harm to a client, a student, visitor or employee of the school; willful destruction
of school property; and theft.
8. NCOHC provides adequate equipment, desks and work stations for the maximum number of students assigned to
them at one time. The school does not assign work stations to any student to be used solely by that student during
the course of study.
9. STUDENT agrees to pay the required fees and provide all required registration paperwork in a timely manner.
10. STUDENT agrees to comply with all Standards of Conduct, General Policies, State laws and regulations, and
educational requirements including clinical assignments.
11. STUDENT agrees to provide all financial aid documents, if applicable, in the designated time frame.
12. STUDENT agrees to comply with the school’s published dress code which may be changed at the discretion of the
school. Student also agrees to project a professional image representative of the Health Care Profession.
13. STUDENT agrees to attend all classes as scheduled for the duration of the course of study.
14. STUDENT understands that he/she is responsible for the state licensing exam fee and other examination or licensing
related expenses.
Withdrawal Procedure
1. A student may withdraw from a course or a program by informing the Student Services (847-850-5700, ext 3941)
verbally, or in writing. NCOHC encourages all students to submit a completed Withdrawal Form 105-R.
2. Any student who withdraws from a course or a Program prior to the start of the class/program or within five (5)
business days from the start of the class shall not be included or reported as a new start for the course or the
program.
3. For any student who withdraws from a course or a Program prior to the start of the class/program; or within five (5)
business days from the start of the class, NCOHC shall only retain charges termed as Non-Refundable (NR) which
include but not limited to Application Fee, Registration Fee, Testing fee, etc.
4. A student found in violation of the Attendance Policy shall be Automatically Dropped from the course/program with
the Last Date of Attendance (LDA) used for calculation of Refund. The Date of Determination (DOD) shall be when
NCOHC officially terminates the enrollment of a student. All Refunds are processed within twenty one (21)
calendar days from the Date of Determination (refer to Calculation of Refund for an example).
5. A student terminated from a course or a program due to violation of any other policy which includes but not limited
to Code of Conduct, Satisfactory Academic Progression Policy, Curriculum Plan Policy shall be subject to Refund
Policy and the refund will be issued within twenty one (21) calendar days from the Date of Determination (DOD).
6. In no event may a student be treated differently based on the source of funding or the timing of disbursements or
payments.
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7. NCOHC informs all students with withdrawal updates using our online portal system. X______________
8. The student has read and understands the Withdrawal Procedure as stated above: X___________
Notice To Student
1. Do not sign this agreement before you have read it or if it contains any blank spaces.
2. This agreement is a legally binding instrument and is only binding when the agreement is accepted, signed, and dated by
the authorized official of the school or the admissions officer at the school’s principal place of business. Read all pages
of this contract before signing.
3. You are entitled to an exact copy of the agreement and any disclosure pages you sign.
4. This agreement and the school catalog constitute the entire agreement between the student and the school.
5. Any changes in this agreement must be made in writing and shall not be binding on either the student or the school
unless such changes have been approved in writing by the authorized official of the school and by the student or the
student’s parent or guardian. All terms and conditions of the agreement are not subject to amendment or modification by
oral agreement.
6. Northbrook College of Health Care (NCOHC) does not guarantee the transferability of credits to another school,
college, or university. Credits or coursework are not likely to transfer; any decision on the comparability,
appropriateness and applicability of credit and whether credit should be accepted is the decision of the receiving
institution.
Buyers Right To Cancel
Do not sign this agreement before you read it or if it contains blank spaces above the end of the page.
I. Students have the right to terminate this agreement without penalties (except charges designated by NCOHC as Non
Refundable) by the fifth (5) business day from the 1
st
day of the course.
II. By signing this agreement, the student agrees to the receipt of a copy of the NCOHC handbook that lists the policies
and procedure. Initials:X________________
III. By signing this agreement, the student hereby acknowledges being made aware his right to terminate this agreement
as stated above. Initials:X________________
IV. Late payment may result in suspension from the program after 5 days past due or termination after 30 days past due.
V. This agreement is binding ONLY when mutually signed by the student and the Program Director or the Dean of
Academics, and at the address listed above as the main place of business. Initials:X________________
VI. Any changes made in the agreement shall not be binding on either the student or the school unless such changes
have been approved in writing by the Dean of Academics and the student or the student’s parent or guardian if the
student is a minor. Initials:X________________
VII. The terms and conditions of this agreement are not subject to amendment or modification by oral agreement (except
course extension due to inclement weather). ALL CHANGES MUST BE SUBMITTED IN WRITING.
Initials:X________________
VIII. Every assignee of the student enrollment agreement takes it subject to all claims and defenses to the student or
his/her successors an interest arising under the agreement. Initials:X________________
IX. Under the law you have the right, among others to pay the full amount due and to obtain under certain conditions a
partial refund of the finance charge, if the finance charge was levied.
Contract Costs and Payment Terms
STUDENT agrees to pay the NCOHC tuition and fees for the program selected in advance at the start of the program or
according to the payment plan as outlined in the Enrollment Agreement. NCOHC may, at its option and without notice,
prevent student from attending class until any applicable unpaid balance is satisfied. NCOHC will charge a $5.00 transcript
fee for the first copy of student transcripts (each additional if ordered at the same time is $3 per copy), students must fill out a
Transcripts Request Form (available at the Student Services). All students seeking Readmission will be charged a Non
Refundable (NR) Readmission Application Fee of $100. NCOHC assesses a Late Fee of $35 and Non Sufficient Fund (NSF)
Fee of $70 where applicable.
Cancellation/ Refund Policy
I. When the notice of cancellation is received by Student Services before midnight of the fifth (5) business day of the
start of the course, all tuition and other paid charges, except the Non Refundable charges including but not
limited to, Application Charge, Registration Charge, Entrance Exam Charge, Drug Test Charge, charges
related to biometrics, will be refunded to the student within twenty one (21) calendar days from the date of the
notice; or after three (3) days of unexcused absences from the course have occurred (Date of Determination). The
total amount retained shall not exceed two hundred ($200) dollars.
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II. When an applicant is rejected by NCOHC for admission into a program, NCOHC shall only retain Non Refundable
charges (Max $200). Refund to be issued within twenty one (21) calendar days from the date of the Rejection Letter
or Email.
III. When an applicant accepted by NCOHC does not start the class (NO SHOW), NCOHC shall retain only the Non
Refundable charges (Max $200). The Date of Determination (DOD) shall be the end of the fifth (5) business day
from the start of the course/program, and refund shall be issued within twenty one (21) calendar days from the Date
of Determination (DOD).
IV. For the sake of Refund Calculation, any partial attendance of an instructional sessions shall be viewed as a
complete attendance session; no exceptions.
V. When the notice of cancellation is received by Student Services after the fifth (5) business day of the start of
the course, NCOHC retains:
a. All Non Refundable Charges (NR)
b. Prorated Earned tuition (which shall be assessed using the number of class sessions attended, where
proration reaches 100% (and exhausts completely) at 50% of the course completion.
c. An additional 10% of the remaining (unearned) balance of the entire course.
(Review the Sample Refund Calculation Table Below for examples)
VI. Refund to be issued within twenty one (21) calendar days from when the Notice of Cancellation was received
by the Student Services OR Last Date of Attendance (LDA) whichever comes first.
VII. A student found in violation of the Attendance Policy shall be Automatically Dropped from the course/program with
the Last Date of Attendance (LDA) used for calculation of Refund. The Date of Determination (DOD) shall be when
NCOHC officially terminates the enrollment of a student. All Refunds are processed within twenty one (21)
calendar days from the Date of Determination (refer to Calculation of Refund for an example).
VIII. Any books, electronic media, nursing supplies, nursing kits, uniforms etc shall only be returned if accompanied by
original receipt; are in good unused condition; with electronic media/media tag/login tag intact and unopened.
IX. The school shall refund all monies paid to, in any of the following circumstances:
a. The school did not provide the prospective student with a copy of the student valid enrollment agreement
b. The school did not provide the prospective student a copy of the current student catalog in print or in
electronic media.
c. The school cancels the course or discontinues the course of instruction in which the student has previously
enrolled.
d. The school fails to conduct classes on days or times scheduled, detrimentally affecting the student, except
clinical sessions whose scheduling maybe outside the control of NCOHC or a change of schedule due to
inclement weather.
X. Any change made in the agreement shall not be binding on either the student or the school unless such change has
been approved in writing by the Dean of Academics and the student or the student’s parent or guardian if the student
is a minor.
XI. Every assignee of the student enrollment agreement takes it subject to all claims and defenses to the student or
his/her successors an interest arising under the agreement.
XII. Under the law you have the right, among others to pay the full amount due and to obtain under certain conditions a
partial refund of the finance charge.
XIII. Complaints, which cannot be resolved by direct negotiation with the school in accordance with its written
grievance policy, may be filed with the Illinois Board of Higher Education-PBVS. 1 N. Old Capitol Plaza,
Suite 300. Springfield, IL 62701 . Tel: (217) 782 2551 or at www.ibhe.org.
Quick Reference Guide For Refund Determination
Sample Refund Calculation Table:
A student enrolls in a 50 hour program with 10 instructional sessions, conducted once a week for 10 weeks.
Total Tuition of the Course (excluding Non Refundable Charges): $1000.
Student paid a total of $1100 at the time of enrollment.
REFER TO THE SECTION ON NON REFUNDABLE CHARGES FOR A MORE COMPREHENSIVE
LIST
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Item
No
Conditions
Sample Refund Calculation
1
NO Show or Withdrawal before end of the fifth
(5) business day.
NCOHC shall retain ALL Non Refundable (NR) Charges:
Application Fee: $25 (NR)
Registration Fee: $50 (NR)
TABE Testing: $25 (NR)
NCOHC shall retain: $100.
Refund: $1000 (to be issued within 21 Calendar Days of the
Withdrawal notice or 21 Calendar Days after 3 absences have
occurred).
2
Notice of Withdrawal given after 4
th
session is
attended
NCOHC shall Calculate Refund as:
Retain All Non Refundable Charges:
Application Fee: $25 (NR)
TABE Testing: $25 (NR)
Registration Fee: $50 (NR)
Prorated Earned: $1000/10 x 4=$400
10%of Unearned: $600 x10/100=$60
Total Retained by NCOHC: $535
Total Refund:$540
(to be issued within twenty one (21) calendar days of Notice of
Withdrawal)
3
Notice of Withdrawal given after 6
th
Session is
attended
Tuition Refund is Prorated until 50% of the course is completed. Not
eligible for Refund after 50% of the course is completed.
4
A student attended 3 sessions and
then stopped attending.
Enrollment shall be dropped due to violation of
Attendance Policy at 6
th
Session , called Date of
Determination (DOD). Refund shall be
calculated based on Last Date of Attendance, but
issued within twenty one (21) days from the end
of 6
th
Session (DOD).
Retain All NR Charges:
Application Charge:$25 (NR)
Testing Fee: $25 (NR)
Registration Fee: $50 (NR)
Prorated Earned: $1000/10x3=$300
10%of Unearned: $700x10/100=$70
Total Amount Retained: $445
Total Refund Due: $630
(to be issued within twenty one (21) calendar days from the end of 6
th
Session of attendance (DOD).
5
A student attends 5 sessions and then stopped
attending
Not eligible for refund. NCOHC retains all charges past 50%
completion of the course. Student must pay $1100 for this course in
entirety.
List of Non Refundable Charges
Includes but not limited to, Application Fee, Registration Fee, Entrance Exam Fee, ATI Testing Fee, ATI Nclex Prep Fee,
Incidental Insurance Fee, Biometrics Fee, Drug Testing Fee, Pinning Ceremony Fee, Graduation Ceremony Fee, CPR
Certificate Fee, Certification Exam Fee, Books once used or Software seal opened, Nursing Kit once opened/used or
uniforms once used or tags removed, or any other fee listed as Non Refundable in the yearly catalog or the enrollment
agreement.
Miscellaneous Charges & Fair Estimate
These charges are not included in the price of the program but are generally incurred in preparation (pre-requisite) for some
programs at NCOHC. NCOHC neither provides these services, nor does it accept value in exchange for such services.
Therefore, NCOHC assumes no legal and/or financial responsibility related to these charges; and the student indemnifies
NCOHC of any liability arising from the cost; or the inaccuracy of such information. The estimates in this section are
provided solely for informational purposes to serve as a guide/ reference of the fair market value which may change at any
time. Such charges include but not limited to: 1) Physical Exam: Estimated at $85. 2) Immunization Titers (if childhood
immunizations are unavailable): estimated at $250-$450 (depending upon the missing record or missed immunization).
Background Check: $65. Incidental Insurance Fee: $35/month. Official Transcripts from previous institutions: $10-$50.
NCLEX-PN Fee: $295.
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File a Complaint
NCOHC will make every effort to resolve any dissatisfaction a student may have experienced while attending NCOHC.
Students are encouraged to follow the Resolve Ladder:
Student
Instructor
Program
Director
Academic
Dean
Resolution
Committee
Outside Agencies like IBHE-PBVS
NCOHC Resolve Ladder
Resolved
Resolved
If unresolved
If unresolved
NCOHC will respond to every formally expressed complaint within a reasonable time. If the NCOHC response is considered
unsatisfactory, the student may seek resolve by contacting Illinois Board of Higher Education-PBVS.
Illinois Board of Higher Education
Division of Private and Business Vocational Schools (PBVS)
1 N. Old Capitol Plaza, Suite 300.
Springfield, Illinois 62701-1404
Phone: (217) 782-2551 Fax: (217) 782-8548 TTY: (888) 261-2881
General Information: info@ibhe.org Institutional Complaint Hotline: (217) 557-7359
http://complaints.ibhe.org/
I acknowledge that by signing below, I state that I have read and understood the terms of the agreement. Further, I agree with the terms of this
agreement and will abide by this legal binding contract. Also, I have been provided a copy of this agreement AND the current College Catalog for my
records.
Student Acknowledgements (Part of Enrollment Agreement)
1. I hereby acknowledge receipt of the school’s catalog, which contains information describing programs offered, and
equipment or supplies provided. The school catalog is included as part of this enrollment agreement and I
acknowledge that I have received a copy of this catalog. Initials:X____________
2. I have carefully read and received an exact copy of this enrollment agreement. Initials:X ______
3. I understand that the school may terminate my enrollment if I fail to comply with attendance, academic, and
financial requirements or if I fail to abide by established standards of conduct, as outlined in the school catalog.
Initials:X_________________
4. While enrolled in the school, I understand that I must maintain satisfactory academic progress (C or 2.0) as
described in the school catalog and that my financial obligation to the school must be paid in full before an Official
Transcript, Certificate or credential may be awarded. Initials:X _
5. I hereby acknowledge that the school has made available to me all required disclosure information listed under the
Consumer Information section of this Enrollment Agreement. Initials:X __________
6. I understand that NCOHC does not guarantee transferability of credit and that in most cases, credits or
coursework are not likely to transfer to another institution. In cases where transferability is guaranteed,
NCOHC must provide me copies of transfer agreements that name the exact institution(s) and include
agreement details and limitations. Initials:X _________________
7. I understand that the school does not guarantee job placement to graduates upon program completion.
Initials:X ______
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8. I understand that complaints, which cannot be resolved by direct negotiation with the school in accordance to
its written grievance policy, may be filed with the Illinois Board of Higher Education, 431 East Adams Street,
2
nd
Floor, Springfield, IL 62701 or at www.ibhe.org. X____________
The student acknowledges receiving a copy of this completed agreement, the school catalog, and written confirmation of
acceptance prior to signing this contract. The student by signing this contract acknowledges that he/she has read this
contract, understands the terms and conditions, and agrees to the conditions outlined in this contract. It is further understood
that this agreement supersedes all prior or contemporaneous verbal or written agreements and may not be modified without
the written agreement of the student and the School Official. The student and the school will retain a copy of this agreement.
_______________________________________________ ____________________________
Signature of the Student Today’s Date: mm/day/year
______________________________________________ ____________________________
Name & Signature of the College Representative Today’s Date: mm/day/year
I hereby certify that I have complied with the statute and rules applicable to Private Business and Vocational Schools throughout the process of enrolling
the student.
Student Signature____________________ Date: ________ Guardian Signature: _______________Date_______
Signature __________________________ Signature ____________________________
Program Director (School Representative) Enrollment Advisor (Witness)
Name:_____________________________ Name:_______________________________
End Of The Agreement
Consumer Information is also provided as part of the Enrollment Agreement and is also available in Appendix III of this
catalog
Students Right to Know Act. Compliance Policy
In accordance with the Federal Government Student’s Right to Know Act, NCOHC shall disclose the graduation rates and
also the transfer out rates for new full time students as required by IBHE PBVS. Such data is displayed on the website,
www.ncohc.org/student_rescources/consumer_information .
Information Technology (IT) Policy
This policy covers all information technology items including, but not limited to, electronic media, handheld portables,
telephones, smart phones, recording devices, computer hardware, and software applications.
The use of NCOHC computer equipment on campus is strictly limited to academic use only. Students are not permitted to
alter, or attempt to alter, settings on any computer and media devices without prior authorization. Students will be held
accountable for any unauthorized use of devices or use of the equipment resulting in hard ware and software damage
including infection with viruses, malware, spyware etc.
The use of Free Student WIFI (internet) access is reserved for enrolled NCOHC students and is restricted to academic
purposes only. Any violation of this privilege may result in disciplinary action, including but not limited to expulsion from
the College and/or the programs.
Students found in violation of this policy are subject to termination from any and all programs.
Students are reminded that sections of NCOHC campus are under 24 hour video surveillance.
Electronic Device Policy
NCOHC does not permit the use of any electronic media device including but not limited to cell phone, smart phone, smart
watches, or any other electronic device, voice recorder, digital or analog camera, video camera or other imaging device
during any lecture, lab, and clinical session.
The use of electronic media (including cell phones) is strictly prohibited while in lecture, lab and/or clinical.
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Use of Electronic Devices or other electronic media to capture, record in part or whole a lecture, presentation, pictures of
anatomical models or equipment used in the lab, examination papers, examination questions; or any other testing material is
strictly prohibited and constitutes grounds for dishonesty and severe disciplinary action including but not limited to expulsion
from the course and/or the college.
Cell phones MUST be on Silent (not vibrate) while in lecture, lab and /or clinical.
Cell phones must be turned OFF (not silent or vibrate) during any examination session.
Students found in violation of this policy are subject to termination from any and all programs without further warning.
Students are reminded that sections of NCOHC campus are under 24 hour video surveillance.
Student Conduct & Dismissal Policy
Northbrook College of Health Care requires all students to adhere to a professional standard of conduct and maintain a
professional image in dress and demeanor. This conduct is expected in the classroom and in the healthcare clinical facility.
Any student failing to conduct him/herself in an orderly and professional manner is subject to probation or program dismissal
based on the severity of the infractions listed, but are not limited to:
Failing to demonstrate a respectful demeanor towards clients, administrators, educators, fellow students, and/or staff
of the clinical affiliate
Failure to demonstrate adequate preparation for client care or for medication administration..
Behavior consistent with dishonesty, disruptive acts, use of profanity, excessive tardiness, insubordination, or
violation of safety rules.
Failure to apply nursing principles/skills resulting in actual or potential harm to client during a nursing clinical
excursion.
Any acts of gross negligence on the part of the student.
Behavior suggestive of being under the influence of a controlled substance (drugs) or alcohol.
Giving medication without the approval and supervision of an instructor or conducting invasive procedures without
direct supervision of an instructor.
Falsifying or altering or withholding information and documents.
Leaving the unit without approval from the clinical instructor during clinical excursion.
Lack of confidentiality concerning client information including written, printed, verbal, or observed information
status.
Lack of adherence to school policy in addition to other regulatory agency policies.
Harassing, or attempting to harass a student, staff, or faculty member.
Students are prohibited from giving any kind of gift to an instructor (theory, lab, or clinical) whose input directly
effects the outcome of the student grades or who is involved in present or future education of the student.
Failing to dress in a modest fashion with clothes that are revealing, unclean, or inappropriate.
Arriving late for clinical excursion.
Arriving for clinical excursion or during lab without proper attire (Refer to Practical Nursing handbook and BNATP
handbook for more information on program specific clinical uniform)
Failing to comply with NCOHC policies and procedures
Course instructors have the right to establish clear behavioral expectations. The students also share the responsibility along
with the instructor in maintaining an appropriate environment conducive to education and knowledge. Studentsfailure to
adhere to the behavioral expectations of the course, instructor, the program, or the nursing profession at large while at school
or the clinical affiliate become subject to disciplinary action which may include, but not limited to, warning, suspension, a
failing grade and/or termination from the course or the practical nursing program. A record of negative conduct/behavior will
be documented by the instructor and maintained in the student’s file.
In case of violations leading to dismissal from the course and/or the program, disciplinary dismissal shall appear on
the student transcripts.
Special Note:
Children are not allowed on NCOHC premises or the clinical affiliates at any time.
Students Right to Due Process Policy
A student dissatisfied with an event in the school may seek to rectify this situation by filing a complaint in writing.
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All complaints shall be submitted to the office of the Dean of Academics.
Students are, however, encouraged to talk to their instructor and the Program Director regarding their concerns in order to
resolve the matter promptly and efficiently.
Once a complaint is received by the office of the Dean of Academics, a letter shall be issued in acknowledgment of the
complaint.
Depending upon the nature of the complaint, the Dean of Academics may issue a decision on the matter without consultation
OR may formulate a Resolution Committee which will then investigate, mediate, or resolve the issue at hand. The committee
shall then report to the Dean of Academics with its finding in writing.
The committee may include a student representative from the student body.
The committee shall make no decisions without allowing all parties involved an opportunity to present evidence pertaining to
the nature of the complaint and concerns.
All involved parties shall be heard as part of the resolution process.
The committee shall submit their findings, recommendations, or outcomes in writing to the Dean of Academics.
Based on the committee’s recommendation and that of the Program Director of the concerned department, the Dean of
Academics shall take further action to resolve the matter which may include but is not limited to deciding on the matter.
If the student is dissatisfied with the ruling or the outcome of the complaint after the Dean of Academics has intervened, the
student may take up the matter with outside agencies.
Every assignee of the student enrollment agreement takes it subject to all claims and defenses to the student or his/her
successors an interest arising under the agreement.
Students are encouraged to follow the Resolve Ladder below:
NCOHC Resolve Ladder
Student
Instructor
Program
Director
Academic
Dean
Resolution
Committee
Outside Agencies like IBHE-PBVS
NCOHC Resolve Ladder
Resolved
Resolved
If unresolved
If unresolved
Illinois Board of Higher Education
Division of Private and Business Vocational Schools (PBVS)
1 N. Old Capitol Plaza, Suite 300.
Springfield, Illinois 62701-1404
Phone: (217) 782-2551 Fax: (217) 782-8548 TTY: (888) 261-2881
General Information: info@ibhe.org Institutional Complaint Hotline: (217) 557-7359
http://complaints.ibhe.org/
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Academic Standards and Progression
Part Time Status
Students enrolled in one (1) or more Allied Health Programs or the Basic Nursing Training Program (BNATP) are classified
as Part Time (PT) students.
Students enrolled in up to two (2) concurrent Pre-Practical Nursing Courses are classified as Part Time (PT) students.
Full Time Status
Students enrolled in 3 or more concurrent Pre-Practical Nursing Courses are classified as Full Time (FT) students.
Students enrolled in Practical Nursing Program are classified as Full Time (FT) students.
Academic Policy
Academic Year
An academic year at Northbrook College of Health Care is defined as twelve (12) calendar months from July 1
st
to June 30
th
.
This definition is adopted and shall be in effect beginning July 1
st
, 2014.
Academic Standard of Progression
NCOHC requires all students to maintain a passing grade of C (2.0) in all courses. Students failing to maintain a passing
grade of C (2.0) in any course shall be placed on Academic Probation. Students who fail to obtain a minimum of C (2.0)
grade in two consecutive instruments of merit (such as quizzes, exams, presentation, clinical assessments, etc) are required to
attend additional tutoring sessions free of charge. Tutoring sessions for the morning batches are held from 2:45pm to 3:30pm
and from 5:00pm to 5:45pm for the evening sessions. Students missing 2 or more tutoring sessions, after failing 2
consecutive testing matrices, will be terminated from the course or the program. This sanction is removed once a satisfactory
grade of C or higher is achieved.
Academic Progression Policy
All students once enrolled in any program at NCOHC shall be monitored for satisfactory achievement of goals and
objectives. This is accomplished by:
1. Limiting the student instructor ratio no greater than 35:1 in didactic sessions.
2. Limiting the student instructor ratio no greater than 10:1 in clinical settings (8:1 for BNATP Clinical).
3. Requiring the advisor to monitor student progress at midterms and before the final by evaluating the grades.
4. Submission of student progress to the Program Director and the Academic Dean at midterms and before the final; or
any other time where the student becomes At Risk For Failure (ARFF) student; or if the students reports difficulty in
the course.
5. Students who obtain a grade lower than C (2.0) in any two testing metrics (any combination of quizzes, exams,
presentations, lab performance etc) are considered At Risk For Failure Students.
6. Assigned advisor must meet with the ARFF student in person to outline a plan of action to improve the outcome to a
satisfactory level, such meeting shall be documented.
7. NCOHC requires that student grades be given to the student after midterms, and then again before the final exams.
8. Students may obtain/print their unofficial transcript, schedule of enrolled coursework etc, verification of enrollment
free of charge by logging on to our online portal (www.ncohc.populiweb.com).
9. Students are issued an official transcript once they complete the program or any other time by request (charges
apply).
10. Students with a hold on their account will not be able to obtain their transcripts, unless the situation is resolved.
11. NCOHC requires that programs be evaluated by students before the end of the term through formal Instructor
Evaluations. Such evaluations will be submitted to the Program Director and then to the Academic Dean to ensure
student satisfaction and to identify areas of improvement in the course and/or the instructor.
12. Practical Nursing Students are required to attend an advising session with a Nursing Faculty Member or the Program
Director before enrolling for PNP 123 and 126.
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13. All instructors are evaluated at least once per year by the Program Director and/or the Academic Dean (or sooner if
improvement in progress is warranted).
14. The students are reminded that the Program Director and the Academic Dean have an Open Door Policy to assist
them in accomplishing their career goals at NCOHC.
Academic Standard of Progression in the Practical Nursing Program
1. NCOHC requires that all students accepted into the Practical Nursing Program must follow the Practical Nursing
Curriculum Plan as outlined in the Practical Nursing Curriculum Plan section of this handbook. All students are
required to maintain a passing grade of C (2.0) in all courses.
2. Students are required to meet with an advisor in order to enroll for PNP 123 and 126. Students failing to maintain a
passing grade of C (2.0) in any course shall be placed on Academic Probation. Once placed on Academic Probation,
the student MUST meet with the Director of Nursing for advising before reenrolling in the failed course. Students
failing to attend the advising session as required will not be allowed to enroll in the course. Students who do not
follow the Curriculum plan as outlined in the Curriculum Plan section shall be dismissed from the Program.
3. Students who fail to obtain a minimum of C (2.0) grade in two consecutive instruments of merit (such as quizzes,
exams, presentation, clinical assessments, etc) are required to attend additional tutoring sessions free of charge.
Tutoring sessions for the morning batches are held from 2:45pm to 3:30pm and from 5:00pm to 5:45pm for the
evening sessions. Students missing 2 or more tutoring sessions, after failing 2 consecutive testing matrices, will be
terminated from the course or the program.
4. Effective July 1, 2016: All students must obtain a minimum of Proficiency Level 1 on Standardized ATI Tests
proctored towards the end of PNP 121 through PNP 126. Students failing to obtain a minimum of Proficiency Level
1 shall be subject to Remediation Plan which shall be determined by the Director of Nursing and shall be conducted
outside the regular scheduled class hours. Failing to comply with the Remediation Plan or obtaining a minimum of
Proficiency Level 1 even after completion of the Remediation Plan shall result in a failing grade for the course, in
which case, the student must repeat the entire course. NCOHC reserves the right to create exceptions on an
individual basis in order to benefit the student(s); the Academic Dean shall have the final authority in such matters.
5. All Practical Nursing Students MUST complete the required clinical excursion at the designated facility and time
under the direct supervision of NCOHC faculty. Tardiness or absence in clinical component of the program is not
tolerated and shall lead to dismissal from the program. If the tardy or absence is determined to be due to extenuating
circumstances (requires documentation), the Director of Nursing may schedule the student to complete the excursion
with a different batch outside of the regular scheduled class hours or may require the student to complete simulation
assignment(s) which may require longer than 8 hours to complete and will be charged a fee of One Hundred Fifty
dollars, $150 per missed clinical or lab session.
6. NCOHC encourages all students to follow the Curriculum Plan and repeat the course with a D or lower grade
immediately with the following batch of students. Students who fail to attempt a course with a D or lower grade
within two ( 2) times the course is offered will be required to complete additional requirements for reenrolling as
determined by the Director of Nursing.
7. Practical Nursing Students are not permitted to take additional time off other than specified in the Curriculum Plan.
Students who seek to take additional time off must submit a completed Curriculum Variance Form 220 to the
Director of Nursing. The Director of Nursing in consultation with the Academic Dean shall decide on the matter,
based on the nature of the request. Submission of the form does not guarantee approval of variance. The Academic
Dean has the final authority in such matters.
8. Students found not following the Practical Nursing Curriculum Plan without proper approval shall be terminated
from the program. Reentry into the Practical Nursing Program then requires that the student go through the
Readmission Process.
9. Students granted approval of variance to the Curriculum Plan shall be subject to new tuition structure of the batch
they join upon their return.
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10. NCOHC reserves the right to place additional requirement for reentry such as participation in a review session,
clinical simulation session, completion of review questions etc.
Tutoring Sessions
In an effort to help our students excel, NCOHC offers free tutoring to all the enrolled students. Tutoring session(s) must be
requested in writing. Students must submit a request in writing to their instructor and/or the Program Director in case tutoring
session(s) is desired. The Academic Dean shall have the final authority in such cases.
Mandatory Tutoring Sessions
Students who fail to obtain a minimum of C (2.0) grade in two consecutive instruments of merit (such as quizzes, exams,
presentation, clinical assessments, etc) are termed At Risk Of Failure Students (ARRFS) and are required to attend additional
tutoring sessions free of charge. Tutoring sessions for the morning batches are held from 2:45pm to 3:45pm and from 4:45pm
to 5:45pm for the evening sessions.
Effective June 1
st
, 2014, Students missing 2 or more tutoring sessions, after failing 2 consecutive testing matrices are subject
to terminated from the course or the program. The Academic Dean shall have the final authority in such cases.
Grades Contesting Policy
Students who wish to contest their final course grade(s) must contact their instructor immediately. NCOHC requires that
students should audit their grades with their instructors during office hours (or by appointment) no later than 1 week after the
final course grades are released.
If after meeting with the instructor a resolve is not achieved, contact the Program Director or the Academic Dean
immediately and submit a request in writing (or via email). The Program Director and/or the Academic Dean shall audit the
grades to ensure fairness to rectify this situation. Grade change request must be initiated as early as possible and must reach
the Program Director and/or the Academic Dean no later than 6 weeks after the grades have been released. The Academic
Dean reserves the right to appoint a designate to investigate the issue or decide on the matter. The Academic Dean has the
final authority. Student may seek outside help such as IBHE-PBVS, if the decision of the Academic Dean is not found to be
satisfactory.
Academic Probation
Students who fail to maintain a passing grade of C (2.0) in any course shall be placed on Academic Probation. Once placed in
this category, the student may only register for course work approved by the Program Director and/or the Academic Dean
and may have to participate in mandatory tutoring sessions (at no additional cost to the student).
Students on Academic Probation who pass the failed course with a minimum of C (2.0) during the next session shall be
removed from the probationary status. The transcripts shall reflect such probation.
Academic Dismissal
Students who fail to obtain a passing grade of C (2.0) in any two courses or the same course twice are dismissed from the
college with Academic Probation and Academic Dismissal added as remarks on the transcript. Students once dismissed must
go through the Readmission process if they wish to continue at NCOHC. Readmissions are not automatic or guaranteed, and
are at the discretion of the Academic Dean (See Readmission Policy Below).
The Academic Dean may once override the Academic Dismissal and extend the Academic Probation if in the administrator’s
judgment the cause of failure was due to extenuating circumstances.
Copyright Policy
Violation of Copyright laws is strictly prohibited at NCOHC. Unlawful use, copying, reproduction of any copyrighted
material including intellectual property is strictly prohibited. Violation of this policy may lead to detrimental effects on
enrollment, including but not limited to termination from the course and/or the Program.
For additional information, please contact the Director of Nursing who is our copyright officer.
Readmission Policy
A student once dismissed from a Program or the college may only resume classes by going through the readmission process
as follows:
1. Students seeking readmission into the Program must submit an application for readmission accompanied by a non
refundable readmission fee of One Hundred Dollars ($100).
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2. Students seeking readmission into a Program must submit a letter addressed to the Program Director or the
Academic Dean explaining the circumstances that lead to the dismissal and the grounds for readmission.
3. The Program Director in consultation with the Academic Dean may accept or deny a complete or a conditional
readmission into the program.
4. Students may ONLY be readmitted if all outstanding balances have been paid in full; all previously loaned books
from the library have been returned with proper dues paid; and a letter explaining the reasons for seeking
readmission is submitted.
5. Submission of a readmission application or the readmission fee does not guarantee readmission into the Program or
the College.
6. Readmission to the Program does not guarantee readmission to the previous cohort of students.
7. The Academic Dean may once override the Academic Dismissal and extend the Academic Probation if in the
administrator’s judgment the cause of failure was due to extenuating circumstances.
Academic Dishonesty
All NCOHC students must conduct themselves in accordance with the highest standards of academic honesty and integrity.
Academic dishonesty by a student will not be tolerated. Academic dishonesty constitutes grounds for dismissal from the
college.
Academic dishonesty includes, but not limited to, the following:
Possessing, referring to, or employing open textbooks or notes or other devices not authorized by the faculty
member.
Use of electronic devices or other electronic media to capture, record in part or whole a lecture, presentation,
pictures of anatomical models or equipment used in the lab, examination papers, examination questions or any other
testing material is strictly prohibited. Refer to the Electronic Device Policy of this catalog.
The use of electronic devices including but not limited to cell phones while in lecture, lab or clinical sessions is
strictly prohibited. (See Electronic Device Policy)
Copying from another person’s paper.
Communicating with, providing assistance to, or receiving assistance from another person in a manner not
authorized by the faculty member.
Possessing, buying, selling, obtaining, giving, or using a copy of any unauthorized materials intended to be used as
or in the preparation of a quiz or examination or similar evaluation.
Taking a quiz or examination or similar evaluation in place of another person fraudulently.
Utilizing another person to take a quiz, examination, or similar evaluation in place of oneself.
Plagiarism: copying and or submitting someone’s work as your own.
Changing material on a graded examination (Scantron etc) and then requesting a re-grading of the examination.
Cooperating or collaborating with someone else on a quiz, examination, or similar evaluation without the prior
consent of the faculty member.
Removing