External Exam Candidate – Entry Form Summer 2017 GCE Science
Deadline for Entry
The deadline for registering for the course is Monday 12
December 2016. Please note that in order for the course to take
place, the school requires a minimum of six candidates per subject, or 10 candidates across the two subjects. We expect to
reach these figures but the courses will not run if we do not receive this level of sign-up by the required date.
A final decision as to whether the school will be running the courses will be made on 12
December and communicated to all
entrants that day.
Should the courses not go ahead any payments made via cheque will be returned to candidates via post with cash entrants
needing to be collected in person by candidates from the school.
Making the Entry
Please fill in the application form indicating which subject you wish to enter for. If you are making entries for the first time as an
External Candidate, you must arrange a meeting with the Exam Officer to complete your form. Apart from reasons of
identification, this will also enable the Exam Officer to go through your form with you and check all the codes etc. Thereafter, all
future entries may be completed and posted to the Exam Officer – if you still wish to make entries in person then the Exams
Officer will do their best to accommodate this, but be appreciative that this may not be possible close to deadline dates. Once
the entry form has been accepted, you will be given a receipted copy.
The schools Exam Officer, Mr Peter Lilley, can be contacted via 0191 200 8800 or firstname.lastname@example.org
Special Exam Arrangements
In line with the Joint Council for Qualifications (JCQ) rules, Whitley Bay High School will support external candidates who
require special exam arrangements.
Special Exam Arrangements can only be applied for by a Centre and we have an application form which must be completed in
order to request our assistance with arrangements. The form asks a number of basic questions focusing on whether this is the
first time such arrangements have been applied for, or whether you have had a previous set of arrangements, which may have
been with Whitley Bay High School or with another centre. The form will also ask you to provide a brief overview of what
persistent & significant difficulties you face when accessing academic curriculums and/or course specifications When returning
your form to the school, we ask that you also provide us with any relevant paperwork or medical information you have which
you believe may be relevant to the application (please send us copies of any official letters/reports). This information will then
by analysed by our Learning Support Department who will decide whether there is enough information to support an application
being made, or whether further assessment will be required (in almost all cases a new application will be required). Our
Learning Support Department charge £32.50 per hour and at this point we will contact you and let you know what we will
charge to carry out any necessary assessments or to carry out the administration necessary to process your application. In
general, new assessments and associated administration work takes two hours to complete.
Where candidates are deemed to require a reader/scribe to support them during exams, an additional charge of £15 per exam
hour will be made by the school to enable us to provide you with this specialist support.
To request the application form, or if you have any further questions or queries, please contact the Exams Officer.
Identification of and receipt of References for Candidates (
for First Time entries only
Candidates making an entry for the first time at Whitley Bay High School must bring with them a current photo ID such as
driving licence or passport. Note: this will be photocopied and kept on file at Whitley Bay High School. Ex- Whitley Bay High
School students, who have left within the previous 12 months, may use their school ID card if they have it.
Candidates who do not have any form of photo ID should bring two passport styles photographs to the school when attending
to make their entry. The photographs should be countersigned on the reverse by a suitable person not related to the candidate.
One of the witnessed photographs must then be brought by the candidate to every exam to act as identification.
Where appropriate, you must agree to the arrangements for identifying candidates wearing religious clothing, such as a veil, as
described in the JCQ Instructions for Conducting Examinations (available from www.jcq.org)
Furthermore, candidates making an entry for the first time must provide the e-mail address and telephone number for a referee
(preferably a professional, but where this is not possible then the referee must not be a family relation) who we will contact and
ask for a short reference. This will be completed as part of the school’s safeguarding procedures. The school reserves the right
to refuse and/or withdraw any entries where an unsatisfactory reference, or no reference, is received. In these situations,
refunds will only be given if the Exam Boards are still offering refunds for the chosen qualification (a process which only takes
place at the beginning of an exam season) – please speak with the Exams Officer for more information regarding this.
Attending the Evening Classes
All students must meet in the school reception for 5.25pm on each night. Please note that the reception may be unstaffed if you
arrive early so please wait in the reception until a member of staff comes to meet you. Parking facilities are available for visitors
on the school site. Please follow the signage on arrival at the site. During the first session, a Health & Safety briefing will be given
outlining procedures for emergencies and location of welfare facilities including toilets.